People Administrator

Kaeferltd; Bridgwater; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

KAEFER UK & Ireland is seeking a meticulous People Administrator to join the Nuclear & Defence People Team at Hinkley Point C, Bridgwater, on a permanent full-time contract. You will provide administrative support across employee records, onboarding, vetting, payroll coordination, training administration and HR reporting, ensuring accurate, timely processing in a fast-paced site environment.

BPSS security clearance and DBS checks are required; you will work closely with onsite teams to maintain

Qualifications

• Highly organised and detail oriented
• Excellent communication skills, verbal and written
• Ability to manage multiple HR-related tasks
• Proficient with software applications and office tools

Responsibilities

• Own the absence management process and data analysis
• Update QuickBase with attendance and absence records daily
• Support onboarding and onboarding coordination
• Process leavers and report attrition trends
• Coordinate HR documentation and employee records
• Assist in HR training coordination and scheduling
• Attend meetings and take accurate minutes
• Maintain HR dashboards and reporting
• Manage central HR inbox and respond to queries

Skills

Organised

Detail oriented

Excellent communication

Multi-tasking

Software proficiency

Tools

QuickBase

HR systems

Microsoft Office

Job description

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.
We are looking for a People Administrator to join our Nuclear & Defence People Team based at Hinkley Point C on permanent full time contract.

We are seeking a highly organised and detail oriented Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring smooth operations within the team. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage, coordinate and maintain day to day administrative tasks within the office environment. Support the People & Development Team & Business Unit in processing both employee, contract, and external information in a timely and efficient manner. Work with and maintain computerised systems.

This role is based at our Hinkley Point C site on the outskirts of Bridgwater, where you will be part of the People & Development Team assisting in the efficient and accurate delivery of the day to day administration and coordination of the Department in a fast paced role within a growing Operations team on site.

How You Will Make An Impact

• Own the absence management process, including monitoring the absence line, recording employee absences, and complete data analysis to identify & then flag trigger points to the People Advisor where appropriate.
• Work closely with onsite Payroll Team and Supervision for time & attendance to manage records by updating the QuickBase system daily with planned and unplanned absences, and maintaining accurate records for starters, leavers, and amendments.
• Support the onboarding process by processing starters on the HR and time & attendance systems whilst working closely with Onboarding Coordinator.
• Process leavers in line with established process and report attrition trends to the People Team & Operations Team.
• Support the onboarding and security vetting process by chasing candidates for required information and processing documentation in line with site requirements, working alongside the Onboarding Coordinator as needed in a recruitment drive.
• Administer HR documentation, including new starter packs and contracts of employment, ensuring all personal records, right to work documentation, are stored within E-files.
• Work collaboratively with the Training Department to coordinate training activities, including completing booking forms, maintaining the training matrix, identifying upcoming expiries, and supporting the Training Coordinator with scheduling. File all training certificates accurately.
• Attend meetings as required such as disciplinary & grievance, take accurate minutes, and distribute them to relevant individual in a timely manner.
• Maintain employee files, ensuring all contractual and People related documentation is organised and filed efficiently.
• Collaborate with the Operations team to provide accurate and timely information and reporting on items such as return to work and appraisal documentation. Support the preparation and maintenance of the HR dashboard, ensuring key people metrics and insights are clearly captured and reported.
• Manage the central HR inbox, responding to employee queries promptly and accurately, and escalating or directing matters to the appropriate member of the People team.
• Support the preparation of documentation for employee relations meetings, including informal discussions and formal disciplinary and grievance meetings.

What You Will Bring

• Desirable - background in administration
• Excellent communication skills, both verbal and written
• Ability to work across multiple areas within the People team
• Can do attitude & committed to adding value

The successful candidate will need to undergo a BPSS Security Clearance, where a DBS check will be required in order to gain access to the site.

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.
KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more.
The company has thirteen operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.
KAEFER UK & Ireland is part of the KAEFER group, a global €2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 32,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.
We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work - after all when it counts, count on us!
Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day – they are Ambition, Team Spirit, Respect and Reliability.

We' re committed to creating a diverse and inclusive workplace and a team that reflects a broad range of perspectives and experiences, where all individuals are valued and have the opportunity to thrive. We encourage applications from people of all backgrounds, experiences, and perspectives.

Location Address: Hinkley Point C, Bridgwater, TA5 1TP, United Kingdom