Pensions Administrator

Xafinity Consulting Ltd; Birmingham; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

XPS Group is hiring a full-time Pensions Administrator for their Birmingham office. The position involves managing pension administration tasks, customer queries, and collaborative project work in a hybrid working environment. Ideal candidates will possess strong organisational and communication skills, and a keen attention to detail.

Benefits

Participation in annual discretionary Bonus Scheme

25 days holiday plus flexibility to buy or sell holiday

Flexible Benefits Scheme

Life Assurance cover, four times basic salary

Access to a digital GP service

Paid volunteering day

Qualifications

• Minimum Grade 4/C in GCSE Maths and English, or equivalent.
• Excellent organisational and planning skills.
• High degree of accuracy and attention to detail required.

Responsibilities

• Updating pension administration databases and systems.
• Handling DWP and HMRC queries.
• Producing letters in response to customer queries.

Skills

Organisational skills

Attention to detail

Problem-solving skills

Effective communication

Education

GCSE Maths and English Grade 4/C or equivalent

Job description

At XPS Group we operate a hybrid/flexible working style. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, sexual orientation, religion or belief. As part of our Disability Confident pledge we run the ‘Offer an interview’ scheme at XPS. If you have a disability and meet the ‘essential criteria’ described in the person specification for the role being applied for, you are guaranteed an interview. Access to the Disability Confident scheme simply requires you to (1) Show you meet the essential criteria described in the person specification, and (2) In the Offer an Interview Scheme section on our application form tick the box for 'do you wish to be considered under the Guaranteed Interview Scheme?' If you are successful in your application you undertake pre-employment checks which include: Right to Work confirmation, DBS Disclosure check, Qualification checks, Employment and/or educational references covering five years & Satisfactory credit check. If you have any questions or require further assistance, please email [e-mail]

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required.If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.

Job details

Contractual hours 36.25

Basis Full time

Job category/type - XPS Administration

Date posted 02/06/2025

Job reference REQ002972

Pensions Administrator

Associate Grade

Birmingham

Hybrid

Full Time

Permanent

Ref: REQ002972

XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential .

Our Pensions Administration business continues to grow and we are now looking for an enthusiastic Pensions Administrator to join our vibrant Birmingham office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in a similar administrative or customer service role where they have gained knowledge and experience of MS Office products, or a recent graduate looking to embark a career in pensions.

A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn. We also provide wider ranging support to insurance companies in the life and bulk annuities sector.

Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.

The Team

Our award-winning pensions administration business puts scheme members at the heart of everything we do. Our services include scheme administration, first-time outsourcing, member communications and scam protection.

As a Pensions Administrator with XPS you will:

• Updating relevant pension administration databases and systems.
• Logging and scanning post/correspondence.
• Handling both Department for Work and Pensions (DWP) and HM Revenue and Customs (HMRC) queries.
• Receiving and handling internal and external telephone queries.
• Running automated systems calculations.
• Performing manual benefits calculations.
• Producing letters to ‘draft standards’ via Electronic Document Management system (EDM) in response to customer queries and arranging for them to be issued after checking.
• Returning original documentation and certificates to customers.
• Amending of, and with experience developing into checking non-financial work e.g. change of address.
• Developing a basic knowledge and awareness of their clients and associated schemes.
• Assisting the team with project related work e.g. bulk mailshots to scheme members.
• Working closely with other departments/teams both internal and external to the Company in order to provide a total service to our clients. E.g. Pensions Accounts, Payroll, Administration Support and ITM (3rd party IT software provider).
• Ensuring the accurate updating of time recording system (Virtual Office) for both chargeable and non-chargeable activities and meeting required utilisation targets.

Your profile

• Minimum Grade 4/C in GCSE Maths and English, or equivalent.
• Excellent organisational and planning skills.
• Ability to work in advance of deadlines and prioritising multiple tasks.
• Able to see projects/tasks through to completion within given timescales.
• Willingness to learn.
• Able to follow instructions, procedures, policies and assimilate information quickly in a consistent manner.
• Able to take ownership and responsibility for own work.
• Enthusiastic, positive and flexible approach to work.
• Effective interpersonal skills.
• A high degree of accuracy and attention to detail is required in order to perform their duties both numerical and written.
• Good oral and written communication skills.
• An active listener and able to follow through on the instructions given.
• Able to work as part of a multi-disciplined team.
• Good problem-solving skills.
• Able to recognise the need for a customer focused approach to their delivery both in terms of quality and exceeding customer expectations.

We offer an attractive reward package, typical benefits can include:

• Participation inannual discretionary Bonus Scheme
• 25 days holiday plus flexibility to buy or sell holiday
• Flexible Bank holidays
• Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
• Life Assurance cover, four times basic salary
• XPS Rewards (offersHigh Streetdiscounts and savings from retailers and services providers as well as offers available via phone)
• Employee Assistance Programme for you and your household
• Access to a digital GP service
• Paid volunteering day when participating in Company organised events
• Staff referral scheme when you introduce a friend to XPS

What next:

If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.

Please discuss with the recruitment team, via phone or email, if you require any adjustments to the recruitment process. For example, we can provide materials in an alternative format, or give you extra time in interviews or tests.

If you do not feel ready to apply or still have questions, please email us by clicking here

The successful candidate will need to demonstrate the following requirements:

• Right to Work confirmation
• Employment or educational references covering five years
• Satisfactory credit check

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.

XPS try wherever possible to respond to all applicants if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.