PDI Administrator

Greenhous Group; Telford; On-site; GBP 14,000 - 21,000; Full time

Benefits offered by this job

30 Days Holiday

Bank Holidays

Sick Pay

Pension

Career development

Employee discounts

Mental health support

Will writing

Mortgage advice

Eye tests

Flu jabs

On-site parking

Cycle to work

EAP

Job summary

Greenhous High Ercall is seeking a highly organised PDI Administrator to support the Pre-Delivery Inspection process, ensuring vehicles are prepared on time and records are accurate.

You will liaise with technicians and other teams, handle data entry and documentation, and help maintain an efficient workflow in a busy automotive environment.

Qualifications

• Previous administrative experience within automotive, vehicle preparation, logistics or workshop environment.
• Excellent organisational skills and strong attention to detail.
• Confident using IT systems and Microsoft Office.
• Accurate data entry skills and the ability to maintain records.
• Good communication skills, with the ability to liaise effectively with different departments.
• The ability to manage multiple tasks and prioritise workload effectively.
• A proactive approach to problem‑solving and following up outstanding tasks.
• Ability to work independently and as part of a team.
• A flexible and reliable approach to work in a busy environment.

Responsibilities

• Provide administrative support for the Pre-Delivery Inspection (PDI) process.
• Maintain accurate vehicle records and update internal systems throughout the preparation process.
• Monitor vehicle progress through PDI, ensuring outstanding work and requirements are followed up.
• Liaise with technicians, workshop teams and other departments to support the smooth flow of vehicles through preparation.
• Ensure all relevant vehicle documentation, checklists and records are completed accurately.
• Track vehicle preparation status and highlight any delays or issues that may affect delivery timescales.
• Assist with coordinating vehicle movements and ensuring vehicles are allocated correctly for preparation.
• Check documentation for accuracy and ensure information is recorded in line with company procedures.
• Support the team with general administrative duties, including data entry, filing and reporting.
• Respond to internal queries regarding vehicle preparation and PDI progress.
• Help ensure vehicles are prepared and processed within agreed deadlines.
• Maintain organised records and ensure outstanding tasks are followed up promptly.
• Work collaboratively with colleagues to support an efficient and professional operation.
• Carry out any other duties that may be required to meet the needs of the business.

Skills

Strong organisational skills

Attention to detail

IT systems proficiency

Microsoft Office

Data entry

Communication skills

Multitasking

Teamwork

Job description

Greenhous High Ercall is looking for a highly organised, reliable and detail-focused PDI Administrator to join our busy team.

As a PDI Administrator, you will play an important role in supporting the administration of the Pre-Delivery Inspection (PDI) process, helping to ensure vehicles are prepared, checked and ready for delivery within agreed timescales. You will work closely with internal departments, technicians and other colleagues to maintain accurate records, monitor progress and ensure all relevant documentation is completed efficiently.

This is a great opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and takes pride in keeping information accurate and up to date.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Salary: £12.71 per hour

Hours: Monday to Friday 8:00 am to 5.00 pm i.e. 42.5 hours per week. 30 minutes for lunch (unpaid).

Key Responsibilities:

• Provide administrative support for the Pre-Delivery Inspection (PDI) process.

• Maintain accurate vehicle records and update internal systems throughout the preparation process.

• Monitor vehicle progress through PDI, ensuring outstanding work and requirements are followed up.

• Liaise with technicians, workshop teams and other departments to support the smooth flow of vehicles through preparation.

• Ensure all relevant vehicle documentation, checklists and records are completed accurately.

• Track vehicle preparation status and highlight any delays or issues that may affect delivery timescales.

• Assist with coordinating vehicle movements and ensuring vehicles are allocated correctly for preparation.

• Check documentation for accuracy and ensure information is recorded in line with company procedures.

• Support the team with general administrative duties, including data entry, filing and reporting.

• Respond to internal queries regarding vehicle preparation and PDI progress.

• Help ensure vehicles are prepared and processed within agreed deadlines.

• Maintain organised records and ensure outstanding tasks are followed up promptly.

• Work collaboratively with colleagues to support an efficient and professional operation.

• Carry out any other duties that may be required to meet the needs of the business.

Ideally, we are looking for:

• Previous administrative experience within the automotive, vehicle preparation, logistics or workshop environment.

• Excellent organisational skills and strong attention to detail.

• Confident using IT systems and Microsoft Office.

• Accurate data entry skills and the ability to maintain records.

• Good communication skills, with the ability to liaise effectively with different departments.

• The ability to manage multiple tasks and prioritise workload effectively.

• A proactive approach to problem‑solving and following up outstanding tasks.

• Ability to work independently and as part of a team.

• A flexible and reliable approach to work in a busy environment.

In return we’ll offer:

As a permanent Greenhous employee, you will be entitled to:

• 30 Days Holiday Including 8 Bank Holidays

• Company Sick Pay That Increases With Length Of Service

• Pension With Greenhous Contribution

• Career Development Opportunities

• Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops

• Qualified Mental Health First Aiders

• Free Will Writing Service

• Free Mortgage Advice Service

• Free Eye Tests For VDU Users

• Free Flu jabs if you are ineligible through the NHS

• On-Site Parking (Site Specific)

• Cycle To Work Scheme

• EAP – Employee Assistance Program

Who are we:

Greenhousis firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.

Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.

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