Payroll Specialist

Vibe Recruit; Chepstow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A payroll management firm located in Chepstow is seeking an experienced payroll professional to manage end-to-end payroll processes for multiple jurisdictions. Responsibilities include handling payroll queries, conducting monthly pension assessments, and ensuring compliance with international regulations. The ideal candidate should have at least 3 years of UK payroll processing experience and proficiency in Sage 50 Payroll, along with strong organizational skills. This role offers benefits including 25 days holiday and a hybrid working option.

Benefits

25 days holiday (plus bank holidays)

Employee assistance programme

Company events

Company pension

Cycle to work scheme

Life insurance

On-site free parking

Qualifications

• Minimum 3 years experience in UK end-to-end payroll processing.
• Proficiency in payroll software; Sage 50 Payroll experience is essential.
• Demonstrated ability to process complex payroll and pension calculations accurately.

Responsibilities

• Process starters, leavers, absences, and statutory leave/payments.
• Manage end-to-end payroll processes for select UK legal entities.
• Conduct monthly auto-enrolment pension assessments.

Skills

Attention to detail

Organisational skills

Payroll processing

Analytical skills

Communication skills

Time management

Education

CIPP qualification or equivalent

Tools

Sage 50 Payroll

Job description

This role requires strong attention to detail, excellent organisational skills, and the ability to perform complex payroll and pension calculations. It is ideally suited to an experienced payroll professional with exposure to multi-jurisdictional payrolls and experience working with third-party global payroll providers.

You will be the first point of contact for employees and managers regarding payroll-related queries, escalating issues to the Group Payroll & Systems Manager where necessary.

Responsibilities:

• Processing of starters, leavers, absences, and statutory leave/payments.
• Manage end-to-end payroll processes for select UK legal entities.
• Input and reconciliation of fixed pay data (e.g. salary changes, pay uplifts).
• Input and reconciliation of variable pay data (e.g. overtime, allowances, bonuses, and ad hoc payments).
• Application of tax code and student loan notifications.
• Conducting monthly auto-enrolment pension assessments.
• Reconciling and submission of workplace pension payments to pension providers
• Submission of Real Time Information (RTI) to HMRC.
• Preparation of nominal ledger reports for Finance to support accurate financial reporting.
• Year-end processing and reconciliations, including RTI, P60s, and P11Ds.
• Responding to payroll queries from employees and managers in a timely and professional manner.

International Payroll Responsibilities:

• Bi-monthly payroll processing for the US and Australia.
• Monthly payroll processing for France and Sweden.
• Application of country-specific and state-specific pay rules (e.g. US 401(k), US state tax laws, Australian award rates and superannuation, French RTT and leave deductions).
• Liaise with HR, Finance, and Operations teams to ensure accurate and timely payroll data across all regions.
• Coordinate with local payroll providers where applicable to ensure compliance.
• Reconcile payroll data and highlight any discrepancies to the Group Payroll & Systems Manager.

General Responsibilities:

• Adhere to company policies and procedures, including those related to Quality, Health & Safety, Environment, and Information Security.
• Perform any reasonable additional duties within your capability as requested by management as necessary to support the business.

Key Skills:

• Minimum 3 years experience in UK end-to-end payroll processing.
• Proficiency in payroll software; Sage 50 Payroll experience is essential.
• Demonstrated ability to process complex payroll and pension calculations accurately.
• Strong analytical skills and attention to detail.
• Excellent time management and organisational skills, with the ability to meet multiple deadlines.
• Clear and professional communication skills.
• Ability to work independently and resolve issues proactively.
• Experience managing or supporting international payrolls or working with global payroll providers.

Desirable:

• CIPP qualification or equivalent.
• Familiarity with international payroll legislation and practices.

Benefits

• 25 days holiday (plus bank holidays)
• Employee assistance programme
• Company events
• Company pension
• Cycle to work scheme
• Life insurance
• On-site free parking
• Hybrid working

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.