Payroll Shared Service Administrator

TN United Kingdom; Spalding; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Payroll Shared Services Administrator to join their dynamic team in Spalding. This full-time role involves providing comprehensive administrative support throughout the employee lifecycle, ensuring timely and accurate payroll administration for both weekly and monthly payrolls. You will play a crucial role in maintaining payroll accuracy, managing queries, and collaborating with HR to deliver exceptional service. With a commitment to employee development and a supportive work environment, this opportunity offers a competitive salary and numerous benefits, making it an exciting prospect for those looking to advance their career in payroll services.

Benefits

24 days annual leave + 8 bank holidays

4% employer pension contribution

Life Assurance (x2 annual salary)

Employee Assistance Programme

Eye Care Vouchers

Employee of the Month recognition

Discounts with over 50 retailers

Qualifications

• Experience in a high volume payroll environment preferred.
• Knowledge of Excel and creating reports using Pivot Tables.

Responsibilities

• Administer payroll processes and respond to payroll queries.
• Ensure accurate calculation of attendance and absence records.
• Generate payroll reports and communicate overpayments.

Skills

Payroll Administration

Excel (including Pivot Tables)

Attention to Detail

Time Management

Confidentiality

Flexibility

Education

Experience in Payroll Environment

Knowledge of Microsoft Office Suite

Tools

HMRC Payroll Systems

Microsoft Excel

Job description

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Payroll Shared Service Administrator, Spalding

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Client:

Culina Group

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

439d87ac6945

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Job Description

We are currently seeking a Payroll Shared Services Administrator to join our Payroll and Shared Services team at our Spalding site.

As Payroll Shared Services Administrator you will provide a comprehensive and accurate administrative support service covering the employee lifecycle process in a timely manner and in accordance with employment legislation and Company policy and procedures.

You’ll support the delivery of an accurate and timely payroll administration service for all weekly and monthly payrolls

This is a full time, permanent position working Monday to Friday 8.30am to 4.30pm offering a competitive salary and the opportunity to work with a market leader.

Job responsibilities of Payroll Shared Services Administrator include:

• Administer the Payroll in-box and deal with and respond to any payroll queries in a timely manner.
• Assist in processing the monthly and weekly payrolls. Including the calculation and accurate input of weekly and monthly timesheet, in accordance with agreed processes and procedures and undertake the checking process within the required timeframes.
• Ensure that all absence and attendance records and contractual and statutory payments such as SMP/CSP/SSP are calculated and recorded accurately and completed within required timeframes.
• Set up statutory and third-party deductions within the payroll system, including parking fines and attachment of earnings orders and ensure that they are accurately deducted in a timely manner.
• Administer the weekly and monthly pension communication in line with government legislation.
• Prepare weekly and monthly paid payslips and make them available to colleagues within their self-service platform in a timely manner.
• Generate and distribute payroll related reports using tools such as payroll systems, Excel & Pivot Tables - delivered accurately, professionally and in a timely manner.
• Communicate overpayments of pay to assist with the recovery of monies in a timely and acceptable manner (In conjunction with Finance team – debt recovery).
• To work collaboratively with the HRSS team to make sure a professional, effective, and efficient service is given to all colleagues across the business.
• Work with the Payroll Shared Services Manager to keep the OVOTT (one version of the truth) up-to-date and ensure that all contracts of employment and changes to terms and conditions of employment are aligned
• Notify the Payroll Shared Services Manager of any anomalies outside of company policy and procedure.
• Undertake general ad-hoc administrative duties, such as scanning and filing, as required and as directed by the Payroll Shared Services Manager.

Qualifications

To apply for the role of Payroll Shared Services Admin you will possess the following skills, experiences and qualifications:

• Experience of working within a time-critical, high volume multiple Payroll environment although not essential and training will be provided, if required.
• Knowledge of Excel, including experience of using Pivot Tables to create detailed reports, training will be provided, if required.
• Experience in the use of other Microsoft office suite of products such as word and outlook.
• Experience using IT packages relevant to Payroll Systems e.g.: HMRC, Third party although not essential and training will be provided, if required.
• Flexibility – Willing to adapt, change when circumstances dictate & adopt new processes.
• Thoroughness & Attention to detail – checks accuracy of output & prioritises tasks and activities.
• Knowledge and understanding of the requirement for confidentiality.
• Highly organised with ability to prioritise and multi-task high volume of daily work requests.
• Seeks opportunities to develop experience and learning and works to expand role for personal growth.
• Works hard to maintain appropriate image both internally and externally.

Additional Information

As part of our drive to make Culina Group a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – Competitive holiday entitlement of 24 days + 8 bank holiday
• Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer
• Life Assurance - x 2 your annual salary
• Wellness – Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings!