Payroll & Pensions Manager

JGA Recruitment Group | B Corp™; Swindon; On-site; GBP 28,000 - 38,000; Full time

Job summary

JGA Recruitment Group Ltd in Swindon is seeking a payroll administrator to manage the full monthly payroll process and related activities. The role covers pension administration, compliance with HMRC and GDPR, and collaboration with HR, Finance, and IT to improve processes.

The ideal candidate will handle payroll changes, reconciliations, and payroll journals while supporting audits and maintaining secure records.

Qualifications

• End-to-end payroll processing experience is required.
• Pensions administration and auto-enrolment knowledge is beneficial.
• GDPR and data confidentiality awareness is essential.

Responsibilities

• Oversee the full end-to-end monthly payroll process, ensuring timely and accurate payments.
• Process payroll changes: new starters, leavers, salary changes, overtime, allowances and statutory payments.
• Ensure HMRC submissions, tax deductions, National Insurance and other statutory obligations are completed within deadlines.
• Reconcile payroll reports, investigate discrepancies and resolve issues promptly.
• Prepare payroll journals and maintain accurate records for Finance.
• Maintain payroll controls and ensure records are secure and compliant with GDPR.
• Support internal and external audits where required.
• Oversee pension contributions, auto-enrolment and re-enrolment processes; maintain pension records.

Job description

• Oversee the full end-to-end monthly payroll process, ensuring all employees are paid accurately and on time.
• Process payroll changes, including new starters, leavers, salary changes, overtime, allowances and statutory payments.
• Ensure all HMRC submissions, tax deductions, National Insurance and other statutory obligations are completed within deadlines.
• Reconcile payroll reports, investigate discrepancies and resolve any issues promptly.
• Prepare payroll journals and maintain accurate records for Finance.
• Maintain strong payroll controls and ensure records are secure, confidential and compliant with GDPR.
• Support internal and external audits where required.

Pensions Administration

• Ensure pension contributions are calculated accurately and submitted on time.
• Oversee auto-enrolment and re-enrolment processes in line with current legislation.
• Maintain accurate pension records and provide information for audits and reporting.
• Respond to employee queries relating to payroll and pension processes.

Compliance and Reporting

• Ensure payroll and pension processes comply with current legislation, HMRC requirements and relevant statutory deadlines.
• Manage year-end payroll activities, including P60s, P11Ds and other required statutory returns.
• Maintain payroll procedures and documentation, identifying opportunities to improve processes and ensure best practice.
• Handle sensitive employee information appropriately and maintain strict confidentiality.

Systems and Process Improvement

• Maintain accurate employee and payroll data across HR, payroll and finance systems.
• Review existing payroll processes and identify ways to reduce manual work and improve efficiency.
• Support payroll system updates, upgrades and implementation projects where needed.
• Develop and maintain payroll procedures, checklists and controls to ensure consistency and accuracy.
• Work closely with HR, Finance and IT to improve processes and data sharing between systems.

Stakeholder Management

• Act as the main point of contact for payroll-related queries, providing timely and helpful support to employees.
• Build strong working relationships with HR, Finance, IT and management teams.
• Communicate payroll information clearly and professionally to stakeholders at all levels.

JGA are dedicated to delivering the best possible candidate experience. Due to the high volume of applications, we regret that we are not always able to respond to every individual applicant. If your application is shortlisted, a member of our team will be in touch. Thank you for your understanding.

JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender re-assignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

We are also committed to protecting and respecting your privacy. We are a specialist Payroll and HR recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.