Payroll Operations Lead

Kindred FM; St Albans; Sur place; GBP 40 000 - 55 000; Plein temps

Avantages offerts par ce poste

Online wellbeing platform

Volunteering day annually

Your birthday off

Awareness days participation

Fund raising activities

Above & Beyond Reward Scheme

Death in service policy

Résumé du poste

Kindred FM is seeking a Payroll Operations Lead to oversee fortnightly and monthly payroll processing, ensuring accuracy and timely delivery. You will manage payroll queries, maintain data integrity and support compliance reporting. The role requires experience with in-house payroll systems and strong Excel skills.

You will also coordinate year-end activities, liaise with HMRC, and support pension administration while working with confidential information in a fast-paced environment.

Qualifications

• Experience running end-to-end payrolls.
• Experience working with in-house payroll.
• Knowledge of payroll legislation and statutory requirements.
• Proficient with Microsoft Excel and comfortable handling large data sets.
• Ability to work to strict deadlines and maintain accuracy.
• Excellent written and verbal communication skills.

Responsabilités

• Process fortnightly and monthly operative payrolls accurately and within deadlines.
• Create payroll timesheet batches for completion.
• Check final calculation reports and amend as required.
• Create and send BACS files.
• Distribute payslips, P45s and P60s electronically.
• Complete period-end payroll processes and statutory PAYE returns.
• Manage payroll inbox and respond to employee queries.
• Set up new joiners on payroll software and contract system.
• Handle tax codes, National Insurance, student/postgraduate loans.
• Liaise with HMRC for FP submissions and payroll reporting.
• Prepare payroll reports for Regional Directors and pension administration.

Connaissances

End-to-end payrolls

In-house payroll

Payroll legislation knowledge

Microsoft Excel

Attention to detail

Under pressure deadlines

Decision-making & discretion

Clear communication

Formation

Payroll qualification

Outils

Templa CMS

Employment Hero

Microsoft Excel

Description du poste

Payroll Operations Lead

Role Overview

Reporting to the Payroll Manager, the Payroll Operations Lead supports the effective running of Kindred's payroll function. The role is responsible for processing fortnightly and monthly operative payrolls, ensuring payroll activity is completed accurately, efficiently and within required deadlines, while supporting payroll compliance, employee queries and payroll reporting.

About the role

Duties and Responsibilities

Payroll Processing

• Process fortnightly and monthly operative payrolls accurately and within agreed deadlines.
• Create payroll timesheet batches for completion.
• Check final calculation reports and make amendments where required.
• Create and send BACS files.
• Send payslips, P45s and P60s electronically to employees.
• Complete period-end payroll processes and statutory PAYE returns.

Payroll Administration and Employee Data

• Manage the payroll inbox and respond to day-to-day employee payroll queries.
• Set up new joiners on payroll software and the contract management system.
• Manage and process employee tax codes, National Insurance, student loan and postgraduate loan notifications.
• Manage and process attachment of earnings orders.
• Calculate and review holiday pay and sickness pay.
• Manage TUPE in and TUPE out payroll activity.

Compliance, Reporting and Year-End

• Complete HMRC Full Payment Submissions and communicate with HMRC where required.
• Create payroll reports for each payroll period for Regional Directors
• Manage workplace pension activity, including Now Pensions administration.
• Liaise with internal departments on payroll-related matters.

Essential Criteria

• Experience running end-to-end payrolls.
• Experience working with in-house payroll.
• Previous experience using Cloud Based payroll software and systems – currently using Templa CMS and Employment Hero.
• Sound and up-to-date knowledge of payroll legislation and legal routes.
• Proficient with Microsoft Excel and comfortable working with large volumes of data.
• Excellent attention to detail with the ability to follow issues through to resolution.
• Ability to work under pressure and to short, strict deadlines.
• Good decision-making skills, professional judgement and discretion.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally at all levels.

Desirable Criteria

• Finance or payroll qualification.
• Workplace pension knowledge.
• Knowledge of Local Government Pension Scheme administration.
• Previous knowledge of contract management software.
• Knowledge of TUPE employment contracts.

Our Benefits

• Access to an online Wellbeing platform to help support a healthy mind and body
• A paid volunteering day annually - from helping at your local food bank or planting trees you can choose
• Your birthday off! - you will be given an additional day of annual leave for your birthday
• Awareness Days - you will be able to take part in various awareness day activities throughout the year highlighting specific causes and issues
• Opportunities to get involved in fund raising activities for our Corporate Charity.
• Above & Beyond Reward Scheme - to recognise and thank those employees who go the extra mile
• A death in service policy that pays out to protect your loved ones

Minimum Criteria Disclosure

We give full and fair consideration to all applicants. We will interview everyone who has declared they have a disability, or has served or is serving in the armed forces, if they meet the minimum criteria for the position

Minimum Requirements

• Experience processing end-to-end payrolls.
• Working knowledge of payroll legislation and statutory payroll requirements.
• Ability to use payroll software and Microsoft Excel to process payroll data accurately.
• Ability to complete payroll tasks accurately within strict deadlines.
• Ability to handle confidential payroll information appropriately.
• Ability to communicate clearly and professionally with employees, managers, internal teams and external bodies.

Additional Information

Kindred are proud to be a bronze holder of the Defence Employer Recognition Scheme.

Kindred is a disability-confident employer and welcomes applicants from all backgrounds. We will support any reasonable adjustments to ensure a safe and inclusive working environment.

About the company

We are Kindred and our purpose is to create, deliver and maintain high quality cleaning services for commercial, corporate and education spaces. Our relationship with our clients is at the heart of everything we do and we partner with you to understand your specific requirements.

We utilise our years of experience whilst embracing the latest technologies to tailor a solution to meet your needs. We’re focussed on collaboration, connection and community, prioritising our relationship with our clients and our Kindred team.

Required Criteria

• Experience running end-to-end payrolls.
• Experience working with in-house payroll.
• Previous experience using Cloud Based payroll software and systems – currently using Templa CMS and Employment Hero.
• Sound and up-to-date knowledge of payroll legislation and legal routes.
• Proficient with Microsoft Excel and comfortable working with large volumes of data.
• Excellent attention to detail with the ability to follow issues through to resolution.
• Ability to work under pressure and to short, strict deadlines.
• Good decision-making skills, professional judgement and discretion.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally at all levels

Desired Criteria

• Knowledge of TUPE employment contracts.
• Previous knowledge of contract management software.
• Knowledge of Local Government Pension Scheme administration.
• Workplace pension knowledge.
• Finance or payroll qualification.