Payroll Officer / Trainee Payroll Officer (Annex 21 @ 70%)

NHS National Services Scotland; Bothwell; On-site; GBP 25,000 - 35,000; Full time

Job summary

NHS Lanarkshire is seeking Payroll Officers and Trainee Payroll Officers to join their Payroll Team. This permanent full-time position involves managing payroll operations, ensuring compliance with statutory requirements, and providing expert guidance to internal and external stakeholders. The role is based at NHSL Headquarters in Kirklands, with a supportive environment for professional growth.

Benefits

Minimum of 27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Work-life balance policies

Qualifications

• Expert knowledge of payroll procedures and NHS policies.
• Extensive knowledge of employment and taxation legislation.
• Ability to work autonomously and handle confidential information.

Responsibilities

• Managing daily workload and preparing payroll reports.
• Auditing payroll reports for accuracy and compliance.
• Investigating complex payroll inquiries and liaising with employees.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Leadership skills

Education

HND in Accounting

Completion of years 1 and 2 of Chartered Institute of Payroll and Pension

Job description

Applicants who do not meet the essential criteria will be considered under the Annex 21 training programme, where whilst undergoing training, they will be paid at 70% of the top of Band 5 and on completion of training will then move on to Band 5 scale.

The Role

We have excellent opportunities for Payroll Officers / Trainee Payroll Officer to join our Payroll Team based at NHS Lanarkshire Headquarters.

Payroll Officer/Trainees provide expert payroll guidance and support within NHS Lanarkshire over the full range of Payroll Services. This includes the essential link with relevant statutory agencies and the Scottish Public Pensions Agency. You will be directly responsible for planning and managing daily workload, preparing, analysing, completing and correcting all payroll reports and transactions whilst adhering to strict deadlines and will be responsible for auditing other post holder’s payroll reports and transactions, calculations and amendments whilst adhering to strict deadlines. You will be involved in investigating complex payroll enquiries, aiding and advice to all employees, managers and external agencies and will ensure financial timescales and legal requirements are adhered to while analysing, auditing and processing all payroll related responsibilities. Providing advice to both internal and external services, ensuring all relevant statutory legislation and local procedures are adhered to, will be required.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• HND in Accounting or the successful completion of years 1 and 2 of the Chartered institute of Payroll and Pension degree or demonstrable in-depth knowledge of payroll systems, processes, statutory entitlements and tax deductions typically acquired through on the job training.
• Significant experience and theoretical knowledge required through training and educational course work appropriate to role.
• Extensive working knowledge of NHS Terms and Conditions, National and local policies and departmental procedures. impacting a wide range of professionals within a disparate service.
• Extensive working knowledge of employment and taxation legislation PAYE, National Insurance, maternity, sick pay and working time directives.
• Extensive working knowledge of pension legislation related to the NHSS Pension schemes, NEST and Pension Regulator legislation governing various aspects including contractual/auto and re-enrolment to pension schemes.
• Extensive working knowledge of NHS policies relating to sick, maternity/paternity and parental leave, career break, car leasing, expenses, payroll related recruitment policies and Health and Safety.

Expert knowledge of payroll procedures and processes to NHS policies and associated policies / regulations:

Multiple NHS terms and conditions of service (HMD / AfC / Executive/ non-Executive Managers / Senior Managers

Data Protection Act

Freedom of Information Act

HM Revenue and Customs legislation

Scottish Public Pensions Agency

Pension legislation

Department of Works and Pension

• Prioritisation of workload and excellent time management, organisational skills and methodical approach to completion of tasks
• Advanced keyboard skills requiring accuracy for calculations and financial data
• Excellent numeracy, attention to detail and accuracy and problem resolution
• Leadership and training skills
• Excellent communication and interpersonal skills
• Excellent and practical IT skills

It would be great if you also have

• Ability and willingness to undergo further training as necessary
• Experience in the delivery of training
• Working knowledge of NHS Terms and Conditions
• Ability to work autonomously
• Ability to work under pressure whilst maintaining high standards of accuracy
• Ability to handle all information in a confidential manner and respond to queries with tact and diplomacy

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Payroll within Kirklands - NHSL Headquarters

The working pattern for this role is Monday - Thursday 0900-1700hrs, Friday 0900-1630hours

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Caroline Tunmore, Deputy Payroll Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Marion Bisset, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.