Payroll Officer | Swyddog Y Gyflogres

Pembrokeshire College; Haverfordwest; On-site; GBP 31,000 - 36,000; Full time

Job summary

A leading college in Wales seeks a Payroll Manager to oversee payroll functions, ensuring accuracy and compliance with regulations. This full-time permanent role offers a competitive salary, with a commitment to maintaining high operational standards within a supportive HR team. The ideal candidate will possess significant payroll experience and relevant qualifications, thrive in a fast-paced environment, and demonstrate excellent IT and communication skills.

Benefits

28 days holiday (increasing to 32 after 5 years)

8 Bank Holidays

Qualifications

• Significant recent experience of payroll functions and calculations is essential.
• Ability to set priorities and work on initiative is required.
• Accurate management of payroll records is crucial.

Responsibilities

• Responsible for accurate and timely payment of employees.
• Ensure payroll compliance with regulations including HMRC.
• Line manage the Payroll and Budgeting Officer.

Skills

IT skills

communication skills

numerical skills

literacy skills

Education

Level 4 professional qualification

Diploma in Payroll Management

Job description

This is a fast paced and intensive working environment, and if you are energetic, enthusiastic and interested in driving forward the College's commitment to automation of all payroll functions, this could be the role for you.

Salary Details: BS26-BS29, currently £31,650 to £35,166 per annum

Contract Type: Salaried - Full-time, Permanent

Hours of Work: 37 hours per week over 5 days

Holiday Entitlement: 28 days per year (increasing to 32 days for 5 years+ service) plus 8 Bank Holidays & College closure days per annum

Qualifications: A financially relevant level 4 professional qualification is highly desirable. If not held, the level 4 Diploma in Payroll Management to be undertaken and achieved within an agreed timescale

Experience: It is essential to have significant recent experience of payroll functions and calculations. It is also essential to have excellent IT, communications, numerical and literacy skills, together with the ability to set your own priorities, work flexibly and work on your own initiative

Working closely with the Human Resources team, the College's Financial Accountant and the Payroll Budgeting Officer you will primarily be responsible for paying all employees of the institution accurately and on time. Additionally, you will:

• Ensure processes and procedures meet relevant regulations and that payroll records and documentation are compliant with HMRC requirements including annual returns
• Manage the accurate calculation and payment of all statutory and occupational entitlement for all staff as required in line with legislation and contractual requirements
• Calculate and submit pension contributions, annual returns and relevant employee changes to the College's pensions providers
• Manage Auto-Enrolment requirements as required by legislation and the pension providers
• Take responsibility and deal with all payroll related queries from employees and providers, ensuring effective resolution and escalating if necessary
• Provide the Accounts department with relevant reports showing financial and statistical information to meet College and statutory reporting needs
• Administrate the payroll software system ensuring an efficient provision of service which is fit for purpose
• Produce reports based on payroll data and provide management information as required
• Line manage the Payroll and Budgeting Officer

Flexible working to very set deadlines is essential, as is awareness that annual leave must be organised in accordance with Payroll priorities.

Closing Date: Sunday 3 rd August 2025

Provisional Interview Date: Monday 18 th August 2025

Mae hwn yn amgylchedd gwaith cyflym a dwys, ac os ydych chi'n egnïol, yn frwdfrydig ac â diddordeb mewn gyrru ymrwymiad y Coleg i awtomeiddio pob swyddogaeth gyflogres ymlaen, gallai hwn fod y rôl i chi.

Manylion Cyflog: BS26-BS29, ar hyn o bryd £31,650 i £35,166 y flwyddyn

Math o Gontract: Cyflogedig - Llawn-amser, Parhaol

Oriau Gwaith: 37 awr yr wythnos dros 5 diwrnod

Hawl i Wyliau: 28 diwrnod y flwyddyn (yn cynyddu i 32 diwrnod am 5 mlynedd+ o wasanaeth) ynghyd ag 8 Gwyl Banc a diwrnodau cau'r Coleg y flwyddyn

Cymwysterau: Mae cymhwyster proffesiynol lefel 4 perthnasol yn ddymunol iawn. Os nad oes gennych y cymhwyster, rhaid ymgymryd â'r Diploma Lefel 4 mewn Rheoli'r Gyflogres a'i gyflawni o fewn amserlen y cytunwyd arni.

Profiad: Mae'n hanfodol cael profiad sylweddol diweddar o swyddogaethau a chyfrifiadau cyflogres. Mae hefyd yn hanfodol cael sgiliau TG, cyfathrebu, rhifiadol a llythrennedd rhagorol, ynghyd â'r gallu i osod eich blaenoriaethau eich hun, gweithio'n hyblyg a gweithio ar eich ysgogiad eich hun.

Gan weithio'n agos gyda'r tîm Adnoddau Dynol, Cyfrifydd Ariannol y Coleg a'r Swyddog Cyllidebu'r Gyflogres, byddwch yn bennaf gyfrifol am dalu holl weithwyr y sefydliad yn gywir ac ar amser. Yn ogystal, byddwch yn:

• Sicrhau bod prosesau a gweithdrefnau yn bodloni rheoliadau perthnasol a bod cofnodion a dogfennaeth cyflogres yn cydymffurfio â gofynion CThEM gan gynnwys ffurflenni blynyddol
• Rheoli cyfrifiad a thaliad cywir yr holl hawliau statudol a galwedigaethol ar gyfer yr holl staff yn unol â deddfwriaeth a gofynion cytundebol
• Cyfrifo a chyflwyno cyfraniadau pensiwn, ffurflenni blynyddol a newidiadau perthnasol i weithwyr i ddarparwyr pensiynau'r Coleg
• Rheoli gofynion Cofrestru Awtomatig yn unol â deddfwriaeth a'r darparwyr pensiwn
• Cymryd cyfrifoldeb a delio â phob ymholiad sy'n ymwneud â'r gyflogres gan weithwyr a darparwyr, gan sicrhau datrysiad effeithiol a'i uwchgyfeirio os oes angen
• Darparu adroddiadau perthnasol i'r adran Gyfrifon sy'n dangos gwybodaeth ariannol ac ystadegol i ddiwallu anghenion adrodd y Coleg a statudol
• Gweinyddu'r system feddalwedd cyflogres gan sicrhau darpariaeth gwasanaeth effeithlon sy'n addas at y diben
• Cynhyrchu adroddiadau yn seiliedig ar ddata cyflogres a darparu gwybodaeth reoli yn ôl yr angen
• Rheolwr Llinell y Swyddog Cyflogres a Chyllidebu

Mae gweithio hyblyg i derfynau amser penodol iawn yn hanfodol, yn ogystal ag ymwybyddiaeth bod rhaid trefnu gwyliau blynyddol yn unol â blaenoriaethau'r Gyflogres.

Dyddiad Cau: Dydd Sul 3 Awst 2025

Dyddiad Cyfweliad Arfaethedig: Dydd Llun 18 Awst 2025