Payroll & Office Administrator

Equals One Ltd; Sudbury CP; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

SRB Accountancy Limited in Sudbury near Uttoxeter is seeking an experienced Payroll & Office Administrator to join our friendly team. You will handle client payroll and the day‑to‑day administration of the practice, working closely with the directors and wider staff to deliver accurate payroll services and seamless client support.

The role requires hands‑on payroll experience, RTI submissions, auto‑ enrolment and statutory payments, plus first‑class organisation and clear communication.

Qualifications

• At least two years’ hands-on payroll experience, ideally in an accountancy practice or payroll bureau.
• Experience with RTI submissions, auto-enrolment and statutory payments.
• Full UK driving licence and access to a car due to location.
• Live within approximately a 30-minute commute of Sudbury, near Uttoxeter.
• Strong accuracy, organisational skills and ability to manage a varied workload.
• Clear communication skills, both over the phone and in writing.
• Experience with Microsoft 365.
• Willingness to attend the office on agreed days to support reception and client-facing duties.
• Experience with Xero, QuickBooks Online or BrightPay would be advantageous.
• CIPP qualification welcome but not essential.

Responsibilities

• Process weekly, fortnightly and monthly payrolls for a portfolio of clients.
• Submit FPS and EPS returns to HMRC.
• Manage starters, leavers, P45s and P60s.
• Calculate statutory payments, including SSP, SMP and SPP.
• Handle auto-enrolment assessments, pension submissions and re-enrolment.
• Prepare payslips and payroll reports for clients.
• Respond to client and HMRC queries promptly and accurately.
• Assist with P11D preparation where appropriate. Training can be provided.
• Answer the phone and welcome clients.
• Manage post, email and incoming records.
• Scan, file and maintain client documents.
• Support new client onboarding, engagement letters and AML checks.
• Assist with company secretarial work, including maintaining company records and preparing Companies House filings.
• Help with diary management and general administration for the directors and wider team.

Skills

Payroll experience

RTI submissions

Auto-enrolment

Statutory payments

Microsoft 365

Strong organisational skills

Clear communication

Office attendance when required

Education

CIPP qualification (desirable)

Tools

BrightPay

Xero

QuickBooks Online

Job description

Payroll & Office Administrator

SRB Accountancy Limited | Sudbury, near Uttoxeter

Hours: 36.5 hours per week, with part-time/flexible hours considered for the right candidate
Salary: Dependent on experience
Working pattern: Office based with the possibility of hybrid working

SRB Accountancy Limited is a friendly, established firm of Chartered Accountants and Business Advisers.We look after owner-managed businesses and individuals across a wide range of sectors, and we’re looking for an experienced, organised and reliable Payroll & Office Administrator to join our team.

Due to our location, you must be a car driver and live within approximately 30 minutes’ commute of our Sudbury office.

The role

This is a varied position combining client payroll with the day-to-day administration of the practice.You’ll work closely with the directors and wider team and will be a key point of contact for clients on payroll matters.

Previous hands-on payroll experience is essential for this position.

Payroll duties

• Process weekly, fortnightly and monthly payrolls for a portfolio of clients
• Submit FPS and EPS returns to HMRC
• Manage starters, leavers, P45s and P60s
• Calculate statutory payments, including SSP, SMP and SPP
• Handle auto-enrolment assessments, pension submissions and re-enrolment
• Prepare payslips and payroll reports for clients
• Respond to client and HMRC queries promptly and accurately
• Assist with P11D preparation where appropriate.Training can be provided

Office administration duties

• Answer the phone and welcome clients
• Manage post, email and incoming records
• Scan, file and maintain client documents
• Support new client onboarding, engagement letters and anti-money laundering (AML) checks
• Assist with company secretarial work, including maintaining company records and preparing Companies House filings
• Help with diary management and general administration for the directors and wider team

About you

To be considered for this role, you will need:

• At least two years’ hands-on payroll experience, ideally within an accountancy practice or payroll bureau
• Experience with RTI submissions, auto-enrolment and statutory payments
• A full UK driving licence and access to a car due to the location of the office
• To live within approximately a 30-minute commute of Sudbury, near Uttoxeter
• Strong accuracy and organisational skills, with the ability to manage a varied workload and meet deadlines
• Clear and professional communication skills, both on the phone and in writing
• Confidence using Microsoft 365
• The ability to attend the office on agreed days to support reception and client-facing duties

Experience with Xero, QuickBooks Online or payroll software such as BrightPay would be an advantage.A CIPP qualification, or progress towards one, would be welcome but is not essential.

Experience with AML or company secretarial work would also be useful, although training can be provided.

Hours and flexibility

The usual working week is 36.5 hours, although we are happy to consider part-time or flexible working arrangements for the right candidate.

The role requires regular attendance at our Sudbury office due to the administrative and client-facing elements of the position.However, there may also be the opportunity for some hybrid working, depending on experience and the agreed working pattern.

If you’re an experienced payroll professional looking for a varied role where you can combine payroll expertise with wider office administration, we’d be pleased to hear from you.