Payroll Manager

Vuba; Hull and East Yorkshire; On-site; GBP 42,000 - 62,000; Full time

Job summary

Vuba is seeking a Payroll Manager to own the in-house payroll process for the UK and US, ensuring timely, accurate and compliant payments. You will manage pensions, healthcare considerations and related benefits, while partnering with People & Culture, Finance and other managers to optimize reporting and costs.

The role requires hands-on payroll expertise, project management and cross‑functional collaboration to improve systems and employee experience.

Qualifications

• Proven experience independently managing end-to-end UK payroll.
• Experience processing multiple payrolls, including weekly and monthly (UK/US if applicable).
• Strong understanding of workplace pensions and payroll legislation.
• Experience producing payroll reconciliations, reports and management information.
• Proficiency with payroll software such as Staffology or IRIS is desirable.

Responsibilities

• Take full ownership of the end-to-end UK payroll process across the Vuba Group.
• Coordinate US payroll, working with external payroll providers and advisers.
• Ensure accurate and timely processing of salaries, overtime, bonuses and statutory payments.
• Manage payroll reconciliations, reporting and monthly payroll submissions.
• Oversee workplace pensions and employee benefits across the business.
• Lead the review and transition from the Nest pension scheme to a new provider.
• Research and introduce a healthcare or health cash plan offering.
• Produce payroll cost reports and analysis to support budgeting and financial planning.
• Ensure payroll processes meet UK legislation, HMRC and pension compliance.
• Identify opportunities to improve payroll systems, processes and automation.
• Build and maintain relationships with external payroll providers and benefit suppliers.

Skills

UK payroll management

End-to-end payroll

Pensions administration

Payroll legislation

Payroll systems

Reporting & analytics

Confidential data handling

Tools

Staffology

IRIS

Job description

Payroll Manager

Location: Hull, based at the Marina

Primary Purpose of the Role:

The Payroll Manager is responsible for the accurate, timely and compliant delivery of payroll across the Vuba Group, including UK and US employees. Operating as part of the People & Culture function, the role will take full ownership of the in-house payroll process, ensuring employees are paid correctly, payroll obligations are met and payroll-related information is accurately maintained and reported.

The role will be responsible for managing and continually improving the Company's employee benefits offering, including pensions, healthcare and other reward initiatives. A key initial priority will be leading the review and transition from the Company's existing NEST pension arrangement to a new provider, alongside researching, developing and implementing a suitable employee healthcare or health cash plan offering.

Working closely with People & Culture, Finance and departmental managers, the Payroll Manager will provide accurate payroll reporting, support workforce cost management and identify opportunities to improve systems, processes and employee experience. The role requires a commercially aware, highly organised individual who can combine technical payroll expertise with proactive project management, supplier management and continuous improvement.

Key responsibilities

• Take full ownership of the end-to-end UK payroll process across the Vuba Group.


• Coordinate US payroll, working alongside external payroll providers and advisers.


• Ensure accurate and timely processing of salaries, overtime, bonuses, commissions and statutory payments.


• Manage payroll reconciliations, reporting and monthly payroll submissions.


• Oversee workplace pensions and employee benefits across the business.


• Lead the review and transition from the existing NEST pension scheme to a new provider.


• Research and introduce an employee healthcare or health cash plan offering.


• Produce payroll cost reports and analysis to support budgeting and financial planning.


• Ensure payroll processes meet UK legislative, HMRC and pension compliance requirements.


• Identify opportunities to improve payroll systems, processes and automation.


• Build and maintain relationships with external payroll providers and benefit suppliers.

What we're looking for

• Proven experience independently managing end-to-end UK payroll.


• Experience processing multiple payrolls, including weekly and monthly.


• Strong understanding of workplace pensions and payroll legislation.


• Experience producing payroll reconciliations, reports and management information.


• Experience using payroll systems (Staffology / IRIS experience desirable).


• Excellent attention to detail and ability to manage strict deadlines.


• Strong organisational, communication and problem-solving skills.


• A high level of integrity and ability to handle confidential information.


• Commercially minded, with an interest in improving efficiency and controlling costs.


• A proactive individual who can take ownership and work across different departments.