Payroll & HR Administrator - Part Time

Search; City of Edinburgh; On-site; GBP 23,000 - 28,000; Part time

Job summary

A leading recruitment firm is seeking a Payroll & HR Administrator for a part-time position in Edinburgh. This role combines payroll coordination with HR administrative support in a flexible working environment. Candidates should have prior experience in payroll or HR, strong communication skills, and attention to detail. Competitive salary up to £28,000 pro-rata plus benefits.

Benefits

Flexible working patterns

Market-leading benefits

Bonus (up to 10%)

Qualifications

• Prior experience in a payroll or HR administration role with strong exposure to payroll processes.
• Excellent attention to detail and a proactive, organised approach.
• Strong communication skills for liaising with stakeholders.

Responsibilities

• Maintain and update employee records and payroll data.
• Liaise closely with the internal payroll provider.
• Act as the main point of contact for payroll-related queries.
• Oversee onboarding processes and manage HR documentation.

Skills

Payroll processing

HR administration

Attention to detail

Strong communication

Microsoft Excel

Education

CIPD qualification or studying towards

Job description

Overview

Payroll & HR Administrator (Part-Time)

Based in Edinburgh South Gyle. Fully office-based role. Part-Time 22 hours per week. Flexible working patterns available. 12-month Fixed-Term Contract (Maternity Cover) with potential to become permanent. Salary up to 28,000 pro-rata + Bonus (up to 10%) & Market-Leading Benefits.

Search Consultancy is proud to be working exclusively with one of our long-standing clients based in South Gyle to recruit an experienced Payroll & HR Administrator for a part-time role. This is a fantastic opportunity to join a friendly and professional team in a varied role that blends payroll coordination with broader HR administrative support. While this position sits within the HR function, it will play a key role in ensuring the accuracy and timeliness of all payroll-related processes.

We're offering 22 hours per week and can provide flexibility around how those hours are worked - whether that's over 3 full days or spread across 4-5 shorter days.

Responsibilities

• Payroll Focused Duties (Primary): Maintain and update employee records and payroll data to ensure all changes (new starters, leavers, salary amendments, etc.) are accurately reflected ahead of payroll deadlines.
• Liaise closely with the internal payroll provider to ensure smooth monthly processing.
• Act as the main point of contact for all payroll-related queries, escalating more complex issues as needed.
• Assist in calculating and verifying pay elements such as bonuses, overtime, and statutory payments (e.g. SSP, SMP).
• Support annual payroll processes including P60s, P11Ds, and audit requests.

• HR Administration Duties (Secondary): Oversee onboarding processes including Right to Work (RTW) checks, pre-employment screening, and contract preparation.
• Ensure accurate and compliant management of electronic employee files and HR documentation in line with GDPR and company policy.
• Respond to general HR queries, providing first-line support to employees and escalating as required.
• Generate standard HR letters and assist with wider HR project work as directed.
• Compile and provide HR reports and MI to support strategic decision-making.
• Assist with the administration of HR-related invoices and payments.

What We're Looking For

• Essential: Prior experience in a payroll or HR administration role with strong exposure to payroll processes.
• Ideally CIPD-qualified or studying towards (but not essential if experience is strong).
• Excellent attention to detail and a proactive, organised approach to managing priorities.
• A confidential and trustworthy approach, especially when handling sensitive payroll and employee information.
• Strong communication skills and the ability to liaise confidently with stakeholders across the business.
• Proficient in Microsoft Office, especially Excel, and able to quickly adapt to new systems.

This is a great opportunity for someone who enjoys combining payroll accuracy with broader HR support and is looking for a flexible, part-time position within a welcoming and well-established business.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age