Payroll & Data Administrator

Albius Group limited; Carlisle; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Employee benefits scheme

Employee discounts

Job summary

Albius Group limited is seeking a Payroll & Data Administrator based in Carlisle on a permanent, full‑time basis. The role focuses on preparing payroll information for submission, maintaining accurate employee data and supporting HR administration within the payroll cycle.

You will join an experienced HR team and contribute to data integrity, confidentiality and timely payroll submissions while handling onboarding and offboarding tasks and related documentation.

Qualifications

• Experience preparing payroll information for submission.
• Experience with payroll data and employee changes.
• Basic HR administration knowledge.
• Strong numerical skills and attention to detail.

Responsibilities

• Prepare monthly payroll information for submission, ensuring data is complete and within deadlines.
• Collate and check payroll changes including new starters and leavers, salary amendments and deductions.
• Maintain accurate employee records across HR and payroll systems.
• Support onboarding and offboarding processes and update documentation.
• Produce employment documents and correspondence relating to changes in the employee lifecycle.
• Update spreadsheets and data as required and ensure data quality.

Skills

Payroll data

Data accuracy

MS Excel

Attention to detail

Tools

PeopleXD

Payroll systems

Microsoft Office

Job description

Payroll & Data Administrator

Location: Carlisle

Salary: From £31,000 per annum

Job Type: Permanent, Full-Time

Hours: Monday to Friday, 08:30 - 17:00

Holiday: 25 days annual leave plus bank holidays

The Opportunity

We are recruiting for an experienced Payroll & Data Administrator to join an established organisation based in Carlisle on a permanent, full-time basis.

This is an excellent opportunity for someone with experience in payroll preparation and basic HR administration who enjoys working with data, maintaining accurate employee records and supporting the wider employee lifecycle.

You will join an experienced and supportive HR team of five, working closely with colleagues to ensure payroll information is prepared accurately and on time while also providing day-to-day data and administrative support.

The position would suit someone who is highly organised, comfortable handling confidential and sensitive information, and confident working with employee data where accuracy and attention to detail are essential.

The Role

As Payroll & Data Administrator, you will play an important role in ensuring employee and payroll information is accurate, complete and ready for submission within agreed deadlines.

While you will not necessarily be responsible for processing payroll from start to finish, you will need previous experience of preparing payroll information for submission, checking data and ensuring relevant changes are accurately captured.

Alongside payroll responsibilities, you will support the HR team with a range of administrative activities, particularly around new starters, leavers and employee records.

Key Responsibilities

Your responsibilities will include:

• Preparing monthly payroll information for submission, ensuring all data is accurate, complete and provided within agreed deadlines.


• Collating and checking payroll changes including new starters, leavers, salary amendments, deductions, absence information and other relevant employee changes.


• Reviewing payroll data and investigating discrepancies before information is submitted for processing.


• Maintaining accurate employee records across HR and payroll systems.


• Processing new starter information and ensuring all required documentation and employee data is captured correctly.


• Supporting the onboarding process, including preparing documentation, updating systems and coordinating relevant internal administration.


• Processing employee leavers and supporting the offboarding process, ensuring records and documentation are updated appropriately.


• Producing employment documentation and correspondence relating to changes throughout the employee lifecycle.


• Maintaining accurate holiday, absence and employee information.


• Supporting the HR team with general administration and responding to routine employee queries.


• Updating spreadsheets, reports and data as required.


• Carrying out regular checks to maintain the quality and integrity of employee information.


• Handling personal and confidential information appropriately and in accordance with relevant data protection requirements.


• Supporting continuous improvements to HR and payroll administrative processes.


• Working collaboratively with colleagues across the HR function and wider business.

About You

We are looking for someone who already has practical experience working with payroll information and basic HR administration.

You do not necessarily need to have held the exact title of Payroll & Data Administrator previously, but you should understand the importance and have experience with the preparation of payroll deadlines, data accuracy and confidentiality.

You will ideally have:

• Previous experience preparing payroll information for submission.


• Experience working with payroll data and employee changes.


• Basic HR experience and an understanding of general HR administration.


• Previous HR administration experience.


• Experience supporting employee onboarding and offboarding.


• A good understanding of the employee lifecycle and associated HR administration.


• Strong numerical skills and excellent attention to detail.


• Confidence working with spreadsheets, systems and large amounts of employee data.


• Good Microsoft Office skills, particularly Excel.


• Strong organisational skills with the ability to manage competing deadlines.


• Excellent written and verbal communication skills.


• The ability to handle confidential and sensitive information professionally.


• A proactive approach to identifying discrepancies and resolving administrative issues.


• The ability to work effectively both independently and as part of a wider HR team.

Previous experience using PeopleXD or payroll systems would be beneficial, although specific system experience is not essential.

What's on Offer?

This is a permanent opportunity within an established organisation offering a supportive working environment and the chance to become part of an experienced HR function.

The package includes:

• Starting salary of £31,000 per annum


• Permanent, full-time employment


• Monday to Friday working hours - 08:30 to 17:00


• 25 days annual leave plus bank holidays


• Employee benefits scheme


• Employee discounts


• The opportunity to work as part of an experienced five-person HR team


• A varied role combining payroll, employee data and HR administration


• The opportunity to develop your knowledge and experience across a broad HR function