Payroll coordinator FTC

Wates Group; Leatherhead; On-site; GBP 30,000 - 42,000; Full time

Job summary

Wates Group in Leatherhead is seeking a Payroll Coordinator on a 6-month FTC to support the payroll team in delivering accurate and timely pay for over 4,000 employees.

You will process weekly and monthly payrolls, handle timesheets, deductions and benefits, and work with HR, Finance and external providers to resolve queries and implement improvements.

This role suits payroll professionals who excel in fast-paced environments, have strong Excel skills, and are committed to service excellence.

Qualifications

• Experience processing high-volume weekly and monthly payrolls.
• Manual payroll calculation experience.
• Strong understanding of statutory payments and payroll legislation.
• Experience undertaking payroll reconciliations.
• Experience liaising with payroll bureau or external payroll providers.
• Strong Excel skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Process weekly and monthly payrolls for Wates Group employees, ensuring accuracy and deadlines.
• Input, validate and process payroll information, including timesheets, salary changes, deductions and benefits.
• Process weekly timesheets for approximately 250 operatives.
• Support the processing of monthly payroll for circa 4,000 employees.
• Undertake manual payroll calculations and statutory payment calculations where required.
• Complete payroll reconciliations and assist with payroll validation activities.
• Manage payroll-related queries through the case management system, ensuring timely responses.
• Work with HR Operations, Finance and other stakeholders to resolve payroll queries and maintain accurate employee records.
• Liaise with external payroll providers on payroll-related matters and day-to-day queries.
• Support payroll system upgrades, testing activities and continuous improvement initiatives.

Skills

High-volume payroll

Excel

Payroll legislation

Payroll reconciliations

Data accuracy

Stakeholder liaison

Attention to detail

Communication

Tools

iTrent

Job description

Payroll Coordinator FTC (6months)

At Wates, our people are at the heart of everything we do. We're looking for a Payroll Coordinator to join our established Payroll team, supporting the accurate and timely delivery of payroll services across Wates Group.

This is an excellent opportunity for an experienced payroll professional who enjoys working in a fast-paced environment, managing high volumes of data, and providing a great service to colleagues. You'll play a key role in ensuring over 4,000 employees are paid accurately and on time, while supporting continuous improvements to payroll processes and systems.

Key Accountabilities

As a Payroll Coordinator, you will:

• Process weekly and monthly payrolls for Wates Group employees, ensuring all activities are completed accurately and within strict deadlines.
• Input, validate and process payroll information, including timesheets, salary changes, deductions, benefits and other payroll elements.
• Process weekly timesheets for approximately 250 operatives.
• Support the processing of monthly payroll for circa 4,000 employees.
• Undertake manual payroll calculations and statutory payment calculations where required.
• Complete payroll reconciliations and assist with payroll validation activities.
• Manage payroll-related queries through the case management system, ensuring responses are delivered within agreed service levels.
• Work closely with HR Operations, Finance and other key stakeholders to resolve payroll queries and maintain accurate employee records.
• Liaise with external payroll providers on payroll-related matters and day-to-day queries.
• Support payroll system upgrades, testing activities and continuous improvement initiatives.

What We're Looking For

We are seeking a detail-oriented payroll professional with strong technical knowledge and a commitment to delivering excellent customer service.

Essential

• Experience processing high-volume weekly and monthly payrolls.
• Manual payroll calculation experience.
• Strong understanding of statutory payments and payroll legislation.
• Experience undertaking payroll reconciliations.
• Experience liaising with payroll bureau or external payroll providers.
• Strong Excel skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to build effective working relationships at all levels.

Desirable

• Experience supporting payroll system upgrades and user acceptance testing.
• Knowledge of iTrent.
• CIPP Payroll Technician qualification (or working towards a payroll qualification)

Our Commitments

Wates is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]