Payroll Coordinator

Astute Recruitment; United Kingdom; Hybrid; GBP 28,000 - 31,000; Full time

Job description

Location: DN4, Doncaster
Salary: 28,000 - 31,000

1 x Permanent role + 1 x 12 month fixed term contract

3 days in office 2 days from home

37 hours per week - flexible start and finish times from 08:30 / 9:30 am.

About the Role:

We are seeking a Payroll Coordinator to join our HR People Services team. This role plays a crucial part in delivering a high-quality, accurate, and efficient payroll service to internal and external stakeholders. You will be responsible for processing payroll, handling benefits administration, ensuring compliance with statutory regulations, and acting as a primary escalation point for complex payroll queries.

Key Responsibilities:

Payroll Processing & Compliance:

• Accurately process 4-weekly and monthly payrolls, including variable payments and self-service activities
• Ensure compliance with PAYE, National Minimum Wage, Salary Sacrifice, and other statutory guidelines
• Handle payroll-related queries, escalating complex issues as needed
• Process new starters, leavers, and compensation changes in line with company policy and legislation
• Complete year-end tax activities, ensuring accurate reconciliation of statutory payments
• Maintain and update the Payroll Business Continuity Plan to ensure smooth operations
• Perform internal data checks, ensuring adherence to the four-eye principle and audit requirements

Benefits & Rewards Administration:

• Manage Flexible Benefits and Recognition Programs, including Cycle to Work, Childcare Vouchers, and Annual Leave Purchase Schemes
• Oversee Benefits in Kind administration, including P11D reporting for company fleet, staff travel, and private medical insurance
• Administer Defined Benefit & Defined Contribution Pension Schemes, including auto-enrolment and pension governance

Compensation & Reporting:

• Validate and upload HR system interfaces into payroll, reconciling compensation changes
• Administer time and attendance records for overtime, Free Day Working, and excess hours payments
• Perform arrears calculations for employees as part of annual pay awards
• Coordinate and deliver the annual Average Holiday Pay process, liaising with Finance and Employee Relations teams
• Support payroll sign-off processes, ensuring approvals and compliance with audit requirements

Systems & Process Improvement:

• Maintain and update HR Information Systems (HRIS) to ensure payroll accuracy and efficiency
• Identify and implement process improvements to enhance efficiency, accuracy, and cost-effectiveness
• Partner with HR and People Services teams to drive payroll best practices

Experience & Skills Required:

• 2-5 years' experience in a payroll environment
• Strong proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables)
• Ability to meet strict deadlines while maintaining accuracy
• Strong communication skills, with experience engaging stakeholders at various levels
• Flexible approach to working hours during peak periods
• Proven experience interpreting payroll policies and legislation to provide advisory support
• Experience handling complex payroll matters and advising senior managers
• Strong stakeholder management skills, including working with senior leadership
• Experience reviewing and updating payroll processes to align with HMRC changes and best practices