Payroll Co-ordinator

Macildowie Recruitment and Retention; England; On-site; GBP 32,000 - 42,000; Full time

Job summary

Macildowie Recruitment and Retention is seeking an experienced Payroll Co-ordinator to join our busy payroll team. You will manage monthly payroll runs, expenses and benefits, ensuring accuracy, deadlines and GDPR compliance.

The ideal candidate has 2–3 years in payroll, solid Excel skills, and experience with payroll systems, delivering precise records and responsive support to colleagues across Finance and HR.

Qualifications

• 2–3 years of experience in a payroll environment.
• End-to-end payroll processes and administration.
• Knowledge of PAYE, National Insurance and pension contributions.
• Experience using payroll systems.
• Strong Excel skills and spreadsheet proficiency.
• Experience handling payroll queries and communicating with employees and stakeholders.
• Understanding of confidentiality, GDPR and data protection.

Responsibilities

• Assist with the accurate and timely processing of monthly payroll runs.
• Support the processing of monthly expenses and payments.
• Maintain and update employee payroll records.
• Data entry, cleansing and integrity checks across payroll systems.
• Respond to payroll-related queries from employees and internal colleagues.
• Ensure payroll changes and information are processed within timescales.
• Prepare payroll costing information for Finance.
• Support administration of employee benefits.
• Assist with annual salary reviews and costing exercises.
• Collaborate with Finance, Payroll & HR to resolve discrepancies.

Skills

Payroll systems

Excel

Data accuracy

Confidentiality

GDPR

Attention to detail

Communication

Education

Recognised payroll qualification

Experience handling employee benefits

Tools

Payroll software

Job description

Payroll Co-ordinator - Permanent

Further information is available upon application, prior to interview.

The Opportunity

We are recruiting for an experienced Payroll Co-ordinator to join an established and busy payroll function within a growing organisation.

This is a hands-on payroll position, with responsibility for supporting the accurate and timely processing of multiple monthly payrolls, alongside associated expenses, payroll administration and employee benefits.

Working as part of a wider HR function, you will play an important role in maintaining accurate employee and payroll records, ensuring deadlines are consistently met and providing support with payroll-related queries.

The ideal candidate will have at 2-3 years' experience working within a payroll environment, be confident working with payroll systems and have a strong understanding of payroll processes, legislation and data accuracy.

Key Responsibilities

• Assist with the accurate and timely processing of monthly payroll runs, ensuring all information is checked and processed within strict deadlines.
• Support the processing of monthly expenses, ensuring accurate calculations and payments.
• Maintain and update employee payroll records, ensuring all information is accurate, complete and up to date.
• Carry out regular data entry, data cleansing and integrity checks across payroll systems.
• Respond to payroll-related queries from employees and internal colleagues, providing guidance and escalating more complex matters where necessary.
• Ensure payroll changes, adjustments and employee information are processed accurately and within agreed timescales.
• Prepare and process payroll costing information for the Finance team.
• Support the administration of employee benefits.
• Assist with annual salary review calculations, checking information and ensuring changes are accurately reflected.
• Work closely with colleagues across Finance, Payroll & HR to identify and resolve discrepancies, improve processes and maintain accurate records.
• Ensure all payroll activities are carried out in line with relevant legislation, GDPR and internal data protection requirements.

The Ideal Candidate

We are looking for someone with a solid background in payroll who can confidently support a busy payroll operation and take responsibility for ensuring work is completed accurately and on time.

You will ideally demonstrate:

• A 2-3 years' of experience working within a payroll environment.
• A good understanding of end-to-end payroll processes and associated administration.
• Knowledge of payroll legislation, including PAYE, National Insurance and pension contributions.
• Experience using payroll systems.
• Strong Excel and spreadsheet skills.
• Experience handling payroll queries and communicating with employees and internal stakeholders.
• A good understanding of confidentiality, GDPR and the importance of handling sensitive payroll information.
• Excellent attention to detail, accuracy and organisation.

Experience & Qualifications

• A recognised payroll qualification, although not essential.
• Experience handling employee benefits.
• Strong knowledge of Excel functions, including pivot tables.
• Experience supporting annual salary reviews and payroll costing exercises.
• Previous experience working with larger or multi-site payroll operations.

Personal Attributes

The successful candidate will be:

• Confident and proactive: Someone who is comfortable taking ownership of their responsibilities and managing expectations.
• Highly organised: Able to prioritise workloads and work to multiple payroll deadlines.
• Accurate and methodical: Takes pride in getting things right and spotting discrepancies.
• Strong-minded: Confident enough to challenge information, raise issues and ensure deadlines are maintained.
• A good communicator: Comfortable dealing with payroll queries and working with colleagues across different departments.
• A team player: Willing to support the wider team and contribute towards improving processes.

This is an opportunity for an experienced Payroll Co-ordinator/Administrator who enjoys the detail and responsibility that comes with payroll processing.

Someone who can hit the ground running, has a good understanding of payroll fundamentals and is confident working within a deadline-driven environment.

You don't necessarily need to hold a formal payroll qualification, but you must have solid practical payroll experience, a good understanding of payroll legislation and the confidence to manage your workload independently.