Payroll Clerk – 12 Month Fixed Term Contract

Inspiring Vet Care; Dunfermline; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Birthday off

Health plan

Pension contributions

Pet care discount

Death in service

Wellbeing programme

Sick pay & parental leave

Job summary

Inspiring Vet Care, part of Vets Now, is seeking a Payroll Clerk to support the Payroll Team with end-to-end payroll and admin duties in a busy environment. You will handle email queries, pension submissions, and month-end tasks while ensuring accuracy and compliance.

The role emphasizes empathy and professionalism in a fast-paced setting. The successful candidate will have payroll experience, strong numerical skills, and be proficient in Excel and Word, with the ability to work independently

Qualifications

• Previous payroll experience essential (Sage payroll desirable).
• Proficiency in Microsoft Office, especially Excel and Word.
• Excellent numerical skills and attention to detail.
• Self-motivated, able to work on own initiative and in a team.
• Good time management and organizational skills.

Responsibilities

• Dealing with email queries.
• Pension and HMRC submissions.
• Month end journals including reconciling Total Cost to nominal link.
• Balance sheet reconciliations.
• Maintaining and updating employee payroll records.
• Liaising with People Services for correct employee data.
• Processing calculations for new starts, changes, leavers.
• Provide payroll support to the Payroll Team.
• Perform ad hoc payroll duties as needed.
• Ensure knowledge of current payroll and statutory legislation.

Skills

Payroll experience

Numerical skills

Excel

Word

Time management

Organizational skills

Attention to detail

Team player

Adaptability

Tools

Sage Payroll

Microsoft Office

Job description

Vets Now, part of inspiring vet care, are the UK’s leading provider of emergency pet care, providing a trusted service to more than 1700 veterinary practices, from dedicated out-of-hours clinics and 24/7 pet emergency hospitals.

Make a Difference When It Matters Most

If you’re someone who enjoys helping others and can bring empathy, professionalism and flexibility to a busy environment, this could be the perfect opportunity for you.

Whether you’re reassuring a worried pet owner, answering an important question or making sure the right information reaches the right team, you’ll play an important part in supporting pet owners when they need us most.

As a Payroll Clerk you will provide support as required to the Payroll Team, adding value to the team through performing all payroll and admin related duties pro-actively, efficiently and timeously.

Key Accountabilities / Responsibilities

• Dealing with email queries
• Pension and HMRC submissions
• Month end journals including reconciling Total Cost to nominal link
• Balance sheet reconciliations
• Maintaining and updating employee payroll records
• Liaising with People Services to ensure correct employee data
• Dealing with aspects of manual adhoc monthly sheet
• Preparation of all reports for both permanent staff and locums from HR Portal
• Processing calculations for new starts, changes, leavers, etc
• Provide payroll support to the Payroll Team
• Perform ad hoc payroll duties as and when required.
• Knowledge of current payroll and statutory legislation

Experience / Qualifications

• Previous payroll experience essential (Sage payroll desirable)
• Proficiency in Microsoft Office (strong working knowledge of excel and word)
• Excellent numerical skills, and adaptability to learning new skills
• Self-motivated, with the ability to work on own initiative, as well as being highly team orientated
• Dedicated and conscientious with great attention to detail
• Good time management and organizational skills
• Positive approach to all aspects of payroll related work
• Thrives in a fast-paced environment

At IVC Evidensia we are committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

What We Offer

• Your birthday off - paid
• Health cash plan via Simply Health
• Pension contributions: 5% employee / 3% employer
• Up to 50% off pet care for your own pets
• Death in service cover - two times annual salaryAccess to our employee wellbeing programme
• Company sick pay and enhanced maternity, paternity, and adoption leave

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.