Payroll Bureau Pension Administrator

Civica; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

25 Days Annual Leave + bank holidays

Private Medical Insurance

EV Scheme

Pension Contributions with employer 5%

Job summary

Civica is seeking a Payroll Bureau Pensions Administrator to manage pension administration for allocated payrolls from start to finish. You’ll work under the Pensions Manager, handling queries, ensuring compliance and timely processing, and delivering high-quality service to payroll customers.

This role suits someone with payroll and pensions experience who can manage multiple priorities, solve problems, and contribute to Civica’s reputation for reliable pension services.

Qualifications

• Experience in payroll and pensions administration.
• Ability to manage multiple payrolls and pension schemes.
• Strong customer-service and problem-solving skills.

Responsibilities

• Take ownership of pension administration for allocated payrolls from start to finish.
• Maintain payroll bureau procedures and processing documentation.
• Handle day-to-day pension and payroll queries within service levels.
• Calculate employee and employer pension contributions and adjust as needed.
• Prepare and submit statutory pension returns on time.
• Complete pension year-end activities and updates.
• Ensure compliance with pensions legislation and best practices.
• Support implementation of new customers and changes to schemes.
• Build strong customer relationships through regular communication.

Skills

Pensions administration

Payroll processing

Customer service

Attention to detail

Tools

Payroll software

Pensions software

Job description

We’re Civica, and we make software and deliver services that help provide critical support to citizens all around the world. From local and central government to education, health and care, over 5,000 public bodies globally rely on Civica solutions to deliver essential services to more than 100 million people.

Our aspiration is to be a GovTech champion everywhere we operate, supporting the needs of citizens and those who serve them every day. With over 21 years of continuous growth behind us, we’re continuing to expand and strengthen our HR & Payroll services, helping customers deliver accurate, compliant, and trusted outcomes.

Why you’ll love this opportunity as a Payroll Bureau Pensions Administrator at Civica

As a Payroll Bureau Pensions Administrator, you’ll play a key role in delivering expert pension administration services to a portfolio of payroll customers. Reporting to the Pensions Manager, you’ll take ownership of pension-related activities throughout the payroll cycle, ensuring all statutory, legislative and customer requirements are met accurately and on time.

You’ll act as a trusted point of contact for customers, managing pension queries, maintaining compliance, and building strong working relationships. Working within a fast-paced and collaborative environment, you’ll be responsible for ensuring monthly and annual pension processes are completed to the highest standards while providing exceptional customer service.

This role is ideal for someone with payroll and pensions experience who enjoys managing multiple priorities, solving problems, and delivering accurate outcomes. You’ll have the opportunity to deepen your expertise while contributing to Civica’s reputation for outstanding payroll and pension services.

Key Responsibilities

• Taking ownership of pension administration services for allocated customer payrolls from start to finish of the payroll cycle
• Maintaining payroll bureau procedures and customer-specific processing documentation
• Managing day-to-day pension and payroll-related queries, ensuring responses are delivered within agreed service levels
• Calculating employee and employer pension contributions and making adjustments where required
• Preparing and submitting statutory pension returns accurately and on time
• Completing pension-related year-end activities and earlier year updates
• Ensuring compliance with all pensions legislation, guidance, and best practice
• Supporting the implementation of new customers and changes to existing pension schemes
• Building strong customer relationships through regular communication and outstanding service delivery
• Assisting with external audits and compliance checks as required
• Supporting testing activities for system upgrades and service improvements
• Providing cover for colleagues during periods of annual leave or absence
• Supporting customer contact lines and contributing to ad-hoc customer projects
• Maintaining confidentiality and data security in line with legal and company requirements

We’re Civica, and we make software and deliver services that help provide critical support to citizens all around the world. From local and central government to education, health and care, over 5,000 public bodies globally rely on Civica solutions to deliver essential services to more than 100 million people.

Our aspiration is to be a GovTech champion everywhere we operate, supporting the needs of citizens and those who serve them every day. With over 21 years of continuous growth behind us, we’re continuing to expand and strengthen our HR & Payroll services, helping customers deliver accurate, compliant, and trusted outcomes.

Why you’ll love this opportunity as a Payroll Bureau Pensions Administrator at Civica

As a Payroll Bureau Pensions Administrator, you’ll play a key role in delivering expert pension administration services to a portfolio of payroll customers. Reporting to the Pensions Manager, you’ll take ownership of pension-related activities throughout the payroll cycle, ensuring all statutory, legislative and customer requirements are met accurately and on time.

You’ll act as a trusted point of contact for customers, managing pension queries, maintaining compliance, and building strong working relationships. Working within a fast-paced and collaborative environment, you’ll be responsible for ensuring monthly and annual pension processes are completed to the highest standards while providing exceptional customer service.

This role is ideal for someone with payroll and pensions experience who enjoys managing multiple priorities, solving problems, and delivering accurate outcomes. You’ll have the opportunity to deepen your expertise while contributing to Civica’s reputation for outstanding payroll and pension services.

Key Responsibilities

• Taking ownership of pension administration services for allocated customer payrolls from start to finish of the payroll cycle
• Maintaining payroll bureau procedures and customer-specific processing documentation
• Managing day-to-day pension and payroll-related queries, ensuring responses are delivered within agreed service levels
• Calculating employee and employer pension contributions and making adjustments where required
• Preparing and submitting statutory pension returns accurately and on time
• Completing pension-related year-end activities and earlier year updates
• Ensuring compliance with all pensions legislation, guidance, and best practice
• Supporting the implementation of new customers and changes to existing pension schemes
• Building strong customer relationships through regular communication and outstanding service delivery
• Assisting with external audits and compliance checks as required
• Supporting testing activities for system upgrades and service improvements
• Providing cover for colleagues during periods of annual leave or absence
• Supporting customer contact lines and contributing to ad-hoc customer projects
• Maintaining confidentiality and data security in line with legal and company requirements

Time Off & Work-Life Balance

• 25 Days Annual Leave + bank holidays, plus the option to buy up to 10 extra days
• Days of Difference, up to 3 extra days off for volunteering

Financial Well-being & Security

• Pension Contributions, with a 5% employer match to support your future
• Income Protection, providing up to 75% salary cover for long-term illness
• Life Assurance, offering a tax-free lump sum worth 4x salary
• Critical Illness Cover, including £25,000 protection with the option to include dependants

Health & Perks

• Private Medical Insurance for fast access to healthcare
• Health Cash Plan to claim back the cost of therapies and treatments
• Dental Insurance covering routine and emergency dental care
• Electric Vehicle (EV) Scheme with access to a wide range of electric and hybrid vehicles
• Affinity Groups and employee-led communities
• Bounty Bonus through our employee referral programme

At Civica, we are committed to building an inclusive and diverse workplace where everyone feels valued and supported. We believe that a variety of perspectives drives innovation and excellence, and we welcome applicants from all backgrounds, cultures, and experiences.

We are an equal opportunity employer. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, disability, age, or any other legally protected characteristic. Our recruitment process is designed to ensure fairness and transparency, so every candidate has an equal chance to contribute to our mission.

If you need any adjustments or accommodations to participate in our recruitment process, please let us know. We are here to support you.