Payroll & Benefits Administrator - UK + Ireland

Nomad Foods Inc; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the food industry is seeking a Payroll Administrator to support its HR Shared Service Centre. The role involves managing payroll for the UK and Ireland, ensuring data accuracy, compliance, and effective communication with HR teams. Ideal candidates will have a strong background in payroll administration and be proactive in process improvements.

Qualifications

• Proven experience in UK and/or Ireland payroll administration.
• Strong knowledge of payroll processes and software.
• Ability to manage sensitive data with confidentiality.

Responsibilities

• Process end-to-end payroll for multiple payrolls in the UK and Ireland.
• Administer statutory payments and reconcile payroll elements.
• Ensure compliance with payroll regulations and internal controls.

Skills

Payroll administration

Attention to detail

Problem solving

Team collaboration

Strong communication skills

Excel skills

Education

Bachelor's degree or equivalent

CIPD, CIPP, or IPASS qualification (or working towards)

Tools

ADP

AccessHR

SAP Success Factors

Job description

Overview

• This role supports the smooth running of the HR Shared Service Centre through efficient payroll administration
• Working with local HR and the HR Operations to deliver accurate and timely information

Responsibilities

Payroll administration

• Process the end-to-end payroll for UK – x3 payrolls (2 monthly and 1 quarterly) and x2 Ireland payrolls (1 monthly and 1 weekly), cross checking all changes against information provided by the HR Operations team and our HR system
• Ensuring correct upload of information from our HR System SuccessFactors to our payroll systems. (ADP and AccessHR)
• Administer statutory payments such as
  • UK: Statutory Sick Pay (SSP), Maternity Pay (SMP), Paternity Pay (SPP) etc.
  • Ireland: Illness Benefit, Maternity Benefit, and Paternity Benefit.
• Manage any manual payments and advances to ensure these are reclaimed and accounted for
• Conducting variance analysis and checking of payslips pre commit
• Reconcile payroll elements and prepare reports for audits and finance
• Manage any monthly HMRC/ROS submissions plus assist payroll supervisor with year-end processes including P60s, P11Ds (UK), and P21s (Ireland)
• Have the knowledge to manage all payrolls to provide cover or alternate when required
• Sending out payslip emails
• Completing ONS Survey requests
• Administering the payroll inbox – Timely responses to HR and employee queries regarding payroll related queries, pay, tax codes, and deductions
• Supporting ad-hoc administration requests and other tasks as reasonably requested by your manager

Benefits Administration

• Submitting pension contribution and change data to the pension providers
• Liaise with external providers, pension schemes, and benefits administrators
• Raise Po’s for invoice approvals via Ariba
• Sending out third party benefit reports
• Issuing eye care vouchers and maintaining the tracker
• Supporting HR Centre with support in preparing Po’s for Long Service Awards
• Supporting payroll supervisor with Zenith (car) process – Eligibility file, raising PO’s and ad hoc admin
• Support payroll supervisor with reconciliation of all benefits

Data management and accuracy

• Maintain data integrity through accurate entry and updates to our payroll systems and any supporting systems
• Ensure all starters, leavers and payroll related changes are added to the relevant payroll trackers
• Produce standard monthly reports to prescribed deadlines
• Maintain employee files and archived records
• Maintaining data privacy and confidentiality in handling employee information

Compliance and governance

• Ensure monthly SOX controls are actioned correctly and signed off, and submitting any information to Audit as requested
• Supporting reports, audits and service reviews if required
• Achieve agreed SLA’s to deliver excellent customer service
• Keeping up to date with changes in payroll regulations and statutory rates to ensure compliance with new requirements
• Assist in the review and creation of guidance documents, knowledge articles, process guides, templates, standard letters, SOP’s and FAQs
• Ensure compliance with data protection

Qualifications

Essential

• Proven experience in UK and/or Ireland payroll administration, ideally from a complex and large business
• Understanding of payroll processes and standards
• Strong knowledge of payroll software (ADP, AccessHR)
• Strong Excel skills and ability to work with large data sets
• Strong written and verbal communication skills
• Problem solving skills
• Team collaboration
• Excellent attention to detail and numerical accuracy
• Ability to manage sensitive data with confidentiality and integrity
• Proactive and confident to suggest new ideas and process improvements
• Ability to adapt to change

Desirable

• Experience of using HR systems, particularly SAP Success Factors
• Familiarity with HMRC and Revenue Commissioners systems and portals
• CIPD, CIPP, or IPASS qualification (or working towards) is desirable
• Bachelors degree or equivalent
• Experience with auto-enrolment pensions (UK) and PRSA schemes (Ireland)