Payroll Associate

Jobtailor; Essex; On-site; GBP 32,000 - 46,000; Full time

Job summary

Gravita seeks an experienced payroll professional to deliver a first-class service to clients. You will process weekly to annual payrolls, ensure HMRC compliance, manage RTI submissions, and handle auto-enrolment duties using integrated payroll systems. Strong communication and CPD commitment are essential for ongoing professional development.

Join a team that values accuracy, client relationships, and continuous improvement in payroll processes and reporting.

Qualifications

• Solid understanding of payroll legislation and auto enrolment processes.
• Experience processing weekly and monthly payrolls, ideally in a bureau or client-facing environment.
• Proficient in payroll software, with Paycircle or similar (preferred).
• Strong attention to detail and accuracy.
• Strong communication skills, clear and effective in both verbal and written forms.
• Confident with IT systems and spreadsheet tools (including formulas).
• Engage in CPD and training to stay up to date with legislation and best practices.

Responsibilities

• Deliver a first-class payroll service to Gravita clients and stakeholders.
• End-to-end processing of client payrolls across weekly to annual frequencies.
• Collaborate with Payroll Manager to improve accuracy and efficiency.
• Maintain HMRC compliance and handle RTI submissions.
• Manage auto-enrolment duties and essential HMRC documentation.
• Handle year-end processes and payroll year-end submissions.
• Stay informed on payroll legislation changes and advise clients accordingly.
• Complete CPD hours annually to enhance knowledge and service delivery.
• Operate Paycircle and other payroll platforms with cloud-based collaboration.
• Serve as a trusted client contact for payroll-related matters.

Skills

Payroll legislation

Weekly & monthly payroll processing

Paycircle or similar

Attention to detail

Communication skills

IT systems & spreadsheets

Client relationship management

CPD / professional development

Independent and collaborative work

Education

CIPP qualification or equivalent

Tools

Paycircle

Excel

Job description

Responsibilities

• Play a pivotal role in delivering a first-class payroll service to Gravita clients and stakeholders
• Responsible for the end-to-end processing of client payrolls across a variety of pay cycles, including weekly, fortnightly, monthly, quarterly, and annual frequencies
• Work closely with the Payroll Manager and Associate Payroll Manager to enhance accuracy, streamline processes, and drive continuous improvements in efficiency
• Maintain ongoing communication with HM Revenue & Customs (HMRC) to ensure compliance with statutory obligations
• Accurately manage all online payroll filings, Real Time Information (RTI) submissions, and correspondence, ensuring deadlines are consistently met
• Administer workplace pension auto-enrolment duties using integrated payroll systems
• Handle essential HMRC documentation such as starter checklists, P45s, and P60s to ensure smooth employee onboarding and offboarding, and maintain accurate records for audit and compliance purposes
• Complete year-end processes including P60 production, final submissions to HMRC, reconciliation tasks, and preparation of payroll summaries for client records and internal reporting
• Stay informed of changes in employment and payroll legislation
• Proactively adapt processes and advise clients on regulatory updates to maintain full compliance
• Commit to completing relevant CPD hours annually, keeping up to date with industry best practices, software developments, and regulatory changes to enhance technical knowledge and service delivery
• Operate Paycircle and other modern payroll platforms efficiently, utilisation cloud based functionalities for real-time collaboration, client access, and data security
• Act as a trusted point of contact for clients on payroll-related matters
• Resolve issues professionally and proactively while providing guidance and building strong, long term relationships
• Prepare and issue accurate client invoices
• Monitor receivables and follow up on outstanding payments in a professional manner to support healthy cash flow
• Contribute to the smooth functioning of the payroll service by undertaking a variety of administrative and support tasks as needed, demonstrating flexibility and a collaborative mindset

Requirements

• Solid understanding of payroll legislation and auto enrolment processes
• Some experience processing weekly and monthly payrolls, ideally in a bureau or client-facing environment
• Proficient in payroll software, with Paycircle or similar (preferred)
• Strong attention to detail and accuracy
• Strong communication skills, clear and effective in both verbal and written forms
• Confident with IT systems and spreadsheet tools (including formulas)
• Skilled at building client relationships and managing a portfolio
• CIPP qualification or equivalent (preferred)
• Engage in relevant Continuing Professional Development (CPD) and training to maintain professional competence and stay up to date with legislation, industry standards, and best practice
• Proactive in learning and professional development
• Ability to work independently and collaboratively within a team environment