Payroll Assistant Finance · SmartestEnergy Limited - London office - Canary Wharf ·

SmartestEnergy Limited; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a dynamic team at a leading energy company as a Payroll Operations Specialist in London. You will ensure the accuracy of payroll data and compliance while maintaining essential records and supporting HR initiatives. Flexible hybrid working and a commitment to diversity make this an exciting opportunity.

Benefits

Flexible working from anywhere for up to 30 days.

Commitment to Diversity and Inclusion.

Qualifications

• Experience ensuring payroll data accuracy.
• Strong knowledge in Excel usage.
• Ability to handle sensitive information in compliance with GDPR.

Responsibilities

• Maintain payroll system and keep records updated.
• Ensure data quality and conduct reconciliation checks.
• Collaborate with HR on payroll-related data submission.

Skills

Excel

Mathematical Skills

Data Entry Accuracy

Conflicting Deadlines Management

Knowledge of GDPR

Tools

Microsoft Outlook

Microsoft Word

Job description

Are you passionate about precision and enjoy making a real impact behind the scenes? In this role, you’ll be at the heart of our payroll operations—ensuring payroll data is accurate, every record is up to date, and your team members are supported. You’ll play a key role in keeping our payroll process smooth, timely, and compliant, while working closely with HR and other departments to support our people.

How will I spend my time in this role?

• Maintain the payroll system by administering accurate and timely payroll data. Updating records for new hires, leavers, and contract variations;
• Ensure data quality through meticulous review of input data and regular reconciliation checks with internal systems;
• Input and maintain monthly sickness reports, generate reports in BambooHR, and input data in ADP for processing;
• Pension Auto-Enrolment, including employee letters, uploads, and payments;
• Support in collaborating with Human Resources to ensure timely and complete submission of all payroll-related data. Such as annual leave, sickness, and maternity leave;
• Prepare payroll and benefits monthly journals;
• Support and maintain internal and external relationships;
• Distribute monthly P45 to leavers;
• Adhering to GDPR and ensuring all payroll data is protected. compliance with legal and regulatory requirements;
• Resolve payroll queries from both internal and external stakeholders;
• Assist in administering Employee benefits;
• Ad hoc duties as and when requested.

What skills/experience do I need to be successful?

• Experience and a strong working knowledge in using Excel, and a basic understanding of Microsoft Outlook and Word;
• Excellent Mathematical Skills;
• Proven experience in data entry at a level ensuring the accuracy required for payroll processing;
• Experience meeting conflicting deadlines and changing situations with ability to work independently;
• Knowledge of how to deal with sensitive information/GDPR regulations.

What sets us apart?

• Global Impact: With offices in the UK, US, and Australia, and plans for further expansion, you'll be part of a dynamic, globally-minded team, with opportunities to explore new markets and make a difference on a global scale.

• Flexible Working: Embrace the freedom to work from anywhere in the world for up to 30 days a year. We prioritize work-life balance, recognizing that your well-being matters. Find out more here.

• Commitment to Diversity and Inclusion: We celebrate our diverse culture and value individuals irrespective of background, disability, religion, gender identity, sexuality, or ethnicity. Join a team where diversity is not just welcomed but celebrated as a key driver of growth and innovation.

What does hybrid working mean to us?

Hybrid working typically means 2 days in the office location listed on this advert and 3 days working at home each week. Some occasional travel to our other offices may be required.

What happens next?

Once we receive your application, it will be reviewed by a human – no bots here! The average process typically takes around 2-3 weeks, with 2 stages of video interviews using Teams. However, this can vary depending on the role. We may invite you for a face-to-face meeting or require only 1 video interview. If you have any questions or need support, our Recruitment Team is here to assist you.

Ready to join us on our journey to digitise, decarbonise, and localize the future of energy? Apply now.

We're committed to making the application process easy and comfortable. Let us know how we can help you with any reasonable adjustments that can be tailored to your needs. At the bottom of each of our adverts you can find one of our recruitment teams' contact details. Please reach out so we can discuss with you further.

Check out all our current open positions

Our privacy policy is here