Payroll Assistant

The Perfume Shop; High Wycombe; Hybrid; GBP 14,000 - 21,000; Part time

Benefits offered by this job

Holiday allowance

Discretionary bonus

Hybrid working

Staff discount

Life assurance

Cycle to work

RetailTrust support

TPS perks

Job summary

The Perfume Shop is hiring a part‑time Payroll Assistant to join the People Team on a 6 month FTC in High Wycombe. You will help ensure accurate salary processing for an allocated employee group, liaise with managers, and support timely payroll reporting.

If you are organised, able to juggle priorities and thrive in a fast‑paced environment, this role is for you. The position offers hybrid working with 3 days in the office and 2 days off‑site.

Qualifications

• Experience working in a payroll team or payroll basics.
• Familiarity with payroll software like Oracle is a plus.
• Knowledge of payroll processes and current legislation.
• Understanding payroll terminology and how it applies to pay.

Responsibilities

• Check and validate weekly timesheets with line managers for authorisation.
• Process manual timesheets and set up staff on Oracle HCM.
• Download, reconcile and validate timesheet and absence data in Excel.
• Support payroll queries with clear, sensitive communication.
• Process starter documents and input non‑recurring payments into Oracle HCM.
• Maintain payroll records, including pro‑rata payments for starters/leavers for audits.

Skills

Payroll knowledge

Oracle HCM

Communication skills

Attention to detail

Tools

ShopWorks

Excel

Oracle HCM

Job description

We’re looking for a fabulous Payroll Assistant to join our People Team on a 6 month FTC and play a key role in ensuring accurate and timely processing of salary and wage payments for an allocated group of employees, Reporting to the Payroll Manager, you’ll help produce reports and support the Payroll team to keep everything running smoothly.

If you are organised, able to juggle priorities, and thrive in a fast‑paced environment this role is for you!

What You’ll Do

• Check and validate weekly timesheets in ShopWorks, liaising with line managers to clarify and authorise any additional payments or deductions.
• Process manual timesheets and ensure employees are correctly set up on Oracle HCM, working closely with stores and the People Team.
• Download, reconcile and validate timesheet and absence data in Excel, escalating discrepancies where required.
• Support employees with payroll queries, communicating clearly and resolving issues accurately and sensitively.
• Process starter documentation (checklists, P45s, tax codes) and input non‑recurring payments, sick pay (CSP/SSP) and permanent payroll changes into Oracle HCM.
• Maintain accurate payroll records, including pro‑rata payments for starters and leavers, to support audit and compliance requirements.

What You’ll Bring

• Previous experience of working within a Payroll Team, or a real interest in learning more.
• Demonstrable experience of having some payroll knowledge.
• Experience of having used a payroll software (Oracle is a plus).
• Knowledge of payroll processes and legislation.
• Up‑to‑date and thorough knowledge of Payroll legislation to help with answering queries
• Understanding of payroll terminology and how it’s applied to employee pay

What You’ll Gain

• 25 days holiday plus bank holidays, with the option to buy additional days
• Discretionary Bonus - We love to share our success with you!
• Access to Stream, to support your financial wellbeing needs, giving you more control and flexibility with your pay.
• Hybrid Working! 3 days office and 2 days off-site.
• Access to our TPS Perks which offers you a variety of saving and discount options.
• Buy & Sell Holiday scheme and Life Assurance.
• 20% staff discount, as well as discounts at Superdrug and Three Mobile.
• Round the clock support from our partnership with RetailTrust.
• Cycle to work scheme for those who don’t mind riding up the hills of High Wycombe.

Please note this is a part time position 3/4 days a week.

"We’re a sociable bunch of down-to‑earth people, who enjoy our work and each other’s company"

The Perfume Shop is an equal opportunity employer that is committed to supporting diversity and inclusion within our work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.