Payroll Assistant

Grafters Recruitment Consultants Ltd; Eastbourne; On-site; GBP 22,000 - 28,000; Full time

Job summary

Grafters Recruitment Consultants Ltd in Eastbourne is seeking a Payroll Administrator to handle 30 hours per week, Monday to Friday with flexible start and finish times. You will manage payroll data, update software with new starters, review monthly timesheets and produce payslips for management.

Proficiency in Excel and MS Office is essential, along with knowledge of payroll legislation and experience with payroll software packages. AAT qualifications are desirable.

Qualifications

• Strong knowledge of Excel and data manipulation.
• Experience with payroll processing and statutory payments.
• Proficient in MS Word, Outlook and Internet Explorer/Access.
• Knowledge of payroll legislation and procedures.

Responsibilities

• To support the Company by processing all payroll activities, and providing information as required by internal and external departments and bodies
• Update Payroll Software with new starter information
• Review and distribute monthly timesheets to branches.
• Upload returned monthly timesheets, verify sickness, overtime, bonus, commission, holiday pay, and calculate and make all statutory payments as appropriate.
• Calculate final payments for leavers: e.g. outstanding bonus payments, overtime, holiday pay, loans etc.
• Produce electronic payslips
• Build Excel reports as requested by Directors and Management Accountants on both a monthly and ad-hoc basis using data downloaded or information imported from payroll software packages.
• Provide advice on payroll matters
• Provide cover for the Payroll Supervisor and process the Pension Fund Payroll.
• Work unsupervised with high levels of accuracy.
• Maintain a good knowledge and understanding of payroll legislation and procedures.
• Produce monthly reports for management as per schedule to include starter and leaver information and overtime and bonus statistics.

Skills

Excel

Payroll software

Microsoft Office

Payroll legislation

General accounting

Education

GCSE Maths & English

AAT (desirable)

Tools

Payroll software packages

Job description

30 hours per week, Monday-Friday (flexible on start and finish time)

• To support the Company by processing all payroll activities, and providing information as required by internal and external departments and bodies
• Update Payroll Software with new starter information
• Review and distribute monthly timesheets to branches.
• Upload returned monthly timesheets, verify sickness, overtime, bonus, commission, holiday pay, and calculate and make all statutory payments as appropriate.
• Calculate final payments for leavers: e.g. outstanding bonus payments, overtime, holiday pay, loans etc.
• Produce electronic payslips
• Build Excel reports as requested by Directors and Management Accountants on both a monthly and ad-hoc basis using data downloaded or information imported from payroll software packages.
• Provide advice on payroll matters
• Provide cover for the Payroll Supervisor and process the Pension Fund Payroll.
• Work unsupervised with high levels of accuracy.
• Maintain a good knowledge and understanding of payroll legislation and procedures.
• Produce monthly reports for management as per schedule to include starter and leaver information and overtime and bonus statistics.

Essential Experience and Skills:

• Full working knowledge of Excel to include designing and maintaining detailed spreadsheets with the use of formulas and importing data from other sources
• Skills and knowledge gained through working in a payroll department.
• Computer literate in all areas of Microsoft Office to include Word, Internet Explorer/ Access, and Outlook
• Knowledge of payroll legislation and procedures
• Working knowledge of payroll specific software packages
• Some general accounting knowledge and skills

Essential:

• 4 GCSE’s at grade “C” or above to include Maths and English (or equivalent).

Desirable:

• AAT or payroll specific qualifications