Payroll and Systems Specialist

Butternut Box; Worksop; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading dog food company is seeking a Payroll Manager to oversee payroll operations for over 600 squad members. The role involves managing payroll processes, enhancing HR systems, and ensuring compliance with legal requirements. Ideal candidates will have a strong background in payroll management, exceptional attention to detail, and the ability to drive process improvements in a fast-paced, collaborative environment.

Benefits

257.5 hours of holiday per year

Enhanced parental leave

Discounted Private Medical Insurance

Annual budget for personal learning and development

Free parking and electric car charging

Qualifications

• Experience working on payrolls within the UK.
• Ability to improve HR and payroll systems.
• Strong skills in Excel/Google Sheets for data accuracy.

Responsibilities

• Manage payroll for over 600 squad members, including calculations for various payments.
• Create and improve payroll processes and policies.
• Onboard new hires and support the wider People team.

Skills

Payroll Management

Excel/Google Sheets

HR Systems Improvement

Excellent Communication

Multitasking

Job description

In this role, you will be responsible for the overall running of our payroll periods from start to finish. Our team is growing, so you will manage the growing UK payroll of 500+ squad members, from start to finish. You’ll work with our external payroll provider and internal stakeholders to ensure every payday runs like clockwork. Along with this you will be our HR systems specialist making improvements to our processes, ways of working and our main HR system (UKG provided by Kronos)

Responsibilities for this role include:

• Running payroll each period for over 600 squad members across two sites (maybe more in the future), including calculating overtime, holiday pay, additional holiday pay, and deductions for benefits such as Cycle to Work, BUPA Dental, and Vitality Medical Cover.
• Creating and improving the payroll processes, policies and best practices for both new and existing squad members. Taking our payroll to the next level!
• Onboarding new joiners, welcoming them in Induction and taking them through what to expect in terms of payroll and benefits.
• Supporting the wider People team with key projects, day to day activities and administration.
• Ensure that all benefits programs and statutory entitlements are implemented and maintained in accordance with our legal requirements.
• Review Working Time Directive and escalate areas of concern. Championing why the legislation is in place and how people leaders can uphold it.
• Taking the lead in data focussed projects such as the Gender Pay Gap.

This role will report into the People Manager.

A bit about you.

• You have experience of working on payrolls within the UK and can work with external providers
• You’re a whizz at Excel/Google Sheets. You can look at data and instinctively see mistakes and areas for improvement
• You are comfortable with HR and / or payroll systems, and have a talent for improvements within these systems
• You pride yourself on being organised, trustworthy, discrete and approachable
• You’re an excellent communicator, with the ability to communicate effectively cross-functionally in a growing and fast-changing environment
• You are happy with multitasking and context-switching
• You love dogs, naturally. (You like people too...) and our Butternut values resonate strongly with you

Your application will stand out if you have experience administering enhanced family friendly policies, and can talk with confidence about the improvements you have made working with external payroll providers.

This role would ideally suit someone with previous experience in a fast-paced, high growth startup. However our team comes from a variety of backgrounds and we welcome diversity – if you're unsure, please apply.

A bit about us.

At Butternut, we put the food back into dog food. We believe dogs deserve to eat the healthiest, most natural and tastiest food with none of the nasties. That’s why we make freshly prepared dog food. Cooked like you would at home. Delivered in perfect portions.

Our goal is to help dogs live healthier, happier and longer lives whilst leaving humans smiling after every interaction. We’ve come a long way since our co-founders (Kev & Dave) hand-delivered the first Butternut Box, we now feed a lot of dogs across the UK - but we want to feed dogs everywhere. And to do this, we need a team of brilliant people who share that ambition to come and work with us.

• Enjoy 257.5 hours of holiday per year (equivalent to 33 days holiday)*
• Plus an extra day for each year of service (up to 5 days).*
• 39 hours of pre-booked paws days to support good wellbeing and self-care.* (equivalent to 5 days)
• Enrollment into our EAP “Telus” offering free financial planning, counselling, mental health support and more
• Unlock a £500 annual budget for personal learning and development.
• Enhanced parental leave
• Get discounted Private Medical Insurance with Vitality Healthcare.
• Discounted Gym membership with “MyGymDiscounts” helping you stay fit and healthy
• Satisfy your taste buds with subsidised food from a variety of street food vans, and of course, pay day pizza!
• Treat your furry friend with an employee discount on Butternut Box.
• Say goodbye to parking woes with free parking and electric car charging.
• Prepare for adorable office dog overload—meet Cleo, Otto, Cali, Ronnie, Harvey, Ralph, and many more!

*Holidays and Paws days are pro-rata for those working part time or job share

️A few things to note:

• This role is based fully on-site, we are not accepting remote working applications
• There is no closing date for this role. However, we normally experience a high volume of applications so if you are interested we suggest applying as soon as possible.
• We aim to respond to all applicants personally. Our recruitment team is small so do bear with us.
• Butternut Box is an equal opportunity employer and we value diversity and inclusion. We welcome people of different nationalities, backgrounds, experiences, abilities and perspectives.
• We're not afraid of putting extra weight on candidates from underrepresented groups. We want strong, diverse teams built from different backgrounds, experiences, and identities. We're ready for the ongoing work that goes into building an inclusive, supportive place for you to do the best work of your career.
• We are not looking for external agency support with this role.

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