Payroll and Reward Adviser

Farrer & Co; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prestigious legal firm in London seeks an HR Assistant/Coordinator to support payroll and benefits administration. The ideal candidate will possess prior payroll experience, exceptional attention to detail, and strong communication skills. This role offers flexibility and opportunities for professional development within an agile working framework.

Benefits

Flexible working opportunities

Qualifications

• Experienced HR Assistant/Coordinator with payroll and benefits emphasis.
• Previous payroll experience is essential.
• Business services experience within legal or professional services is preferred.

Responsibilities

• Support the Head of Reward and Benefits with payroll processes.
• Act as the first point of contact for pay and benefits queries.
• Assist in annual salary and bonus reviews.

Skills

Attention to detail

Communication skills

Customer service skills

Organizational skills

Collaborative working style

Education

GCSE Grade B in Mathematics and English (or equivalent)

Tools

MS Office

Job description

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Closing date: 25/07/2025 Term: Permanent Reports to: Head of HR Operations Team: Human Resources The Firm

Farrer & Co is synonymous with the highest quality legal advice and service.

We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service.

Our clients present us with complex and varied challenges. Whether that's a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. That's why they choose us.

Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. But what really binds our long-standing relationships with them is our approach: pragmatic, plain speaking and always steadfast in our values, which we hold dear. Values which mean we gain our clients' trust, always strive to do the right thing, and aim for the best results for them.

Superb client service sits at the heart of everything we do. We are modern lawyers with timeless values.

The Team

The Team isresponsible for the development of HR strategy in line with the Firm's strategy and business goals, and effecting this through the design and implementation of HR policies, practices and initiatives across all areas of people management including professional development, recruitment and selection, diversity, employee relations, pay and benefits, and organisational change and development.

Scope

To support the Head of Reward and Benefits with monthly outsourced payroll processes and reward and benefits administration.

To play an integral part in the annual salary and bonus review processes and the annual benefits renewal alongside Senior HR Systems and MI Analyst.

To provide cover in the absence of Senior HR Systems and MI Analyst and Head of Reward and Benefits.

A super-user of core HR, payroll and benefits systems, acting as point of contact for escalation of pay and benefits queries.

Responsibilities

HR and Payroll Systems and processes

To be a super-user of the HR, payroll and benefits systems, acting as the first point of contact for any queries relating to pay and benefits.

Assisting the Head of Reward and Benefits in the monthly payroll and benefits checking and the annual benefits renewal. Being the first port of call for any salary or benefit related queries.

Assisting the Head of Reward and Benefits in the annual salary and bonus reviews.

Completing regular data integrity checks and data cleansingof the HR and Payroll system and ensuring that any data issues are resolved promptly and relevant processes are updated where required.

Ensuring data compliance on the HR and Payroll system in line withGDPR and theData Protection Act.

Supporting the annual Gender Pay Gap process with Head of Reward and Benefits, Senior HR Systems and MI Analyst and Head of ED&I in providing payroll data and implementing actions as a result of our internal analysis.

Payroll

Monthly payroll processing; assisted by the Reward and HRIS Assistant in preparation of variable input for the outsourced payroll provider, liaising with the HR Operations team for instructions and payroll provider as necessary and then providing first review of the payroll file.

Annual P11D process; oversea the Reward and HRIS Assistant collating and coordinating the data transfer to the payroll provider and then providing first review of the P11D file.

Dealing with escalated payroll queries from employees as they arise.

Assisting the Head of Reward and Benefits in job code mapping of all roles on Willis Towers Watson, conducting an annual review in line with salary review and assisting in the mapping of new positions on an ad-hoc basis for the Recruitment team.

Review completed salary and benefit benchmarking surveys.

Reward

Assisting the Head of Reward and Benefits to prepare and distribute salary and bonus review information.

Drafting and preparation of salary and bonus review communications with the Head of Reward and Benefits.

Reviewing draft salary benchmarking data for annual salary reviews (and Recruitment team queries for pre-offer stage salary checks).

Dealing with escalated ad hoc queries from employees as they arise.

Benefits

Review and reconciliation of monthly provider reports and invoices as collated by Reward & HRIS Assistant.

Assisting with the annual benefits renewal project, collating policies and documents and drafting benefit communications to staff throughout the year, and organising benefits fair and pension presentations with Reward & HRIS Assistant.

Running benefits inductions for new joiners to the firm.

Drafting and delivering regular updates and communication on the benefits available to the firm.

Working with the Head of Reward and Benefits to develop and implement the Reward strategy.

Researching new benefits and reward structures including review of staff survey results relating to reward and benefits.

Assisting the Head of Reward and Benefits in the review and updating of benefit related policies.

Person Specification

An experienced HR Assistant/Co-ordinator with a payroll and benefits emphasis or a Reward and Benefits Assistant.

Previous experience with Payroll is essential.

High level of attention to detail.

Business services experience within a legal or professional services environment preferred.

Advanced user of MS Office applications: Word, Excel, PowerPoint, Outlook.

Clear speaking, listening and written communication skills.

Ability to stay focused and organised.

Collaborative working style with other team members.

Strong customer service skills.

Education and Qualifications

Qualified to GCSE standard, Grade B (or equivalent) in Mathematics and English is essential.

Special aspects

Happy to talk flexibly. This role is suitable for flexible working and applications will be accepted from individuals looking to work 0.8 FTE across any working pattern. The normal hours of work are 9.30am – 5.30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.

Farrer & Co operates an agile working framework under which members of the firm are expected to spend at least 40% of their working hours in the office. This is a minimum expectation: individuals may elect or be asked or expected to work more frequently in the office, depending on circumstance.

Farrer & Co is an equal opportunity employer which welcomes applications from candidates from all backgrounds. We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic.

Comments

Farrer & Co conducts a pre-employment screening which includes a Criminal History Background and Credit Check for successful candidates.