Payroll and Pension Administrator

www.findapprenticeship.service.gov.uk - Jobboard; London; Hybrid; GBP 27,000; Full time

Job summary

An established charity organization in London is seeking a Payroll and Pensions Administrator to ensure timely and accurate payroll processing. The role involves administrative tasks in payroll and pensions, requiring a detail-oriented professional with strong communication skills. The position offers hybrid working and 25 days of annual leave, alongside employee benefits aimed at promoting well-being and professional growth.

Benefits

25 days annual leave

Employee Assistance Programme

Life Assurance Scheme

Cycle-to-work scheme

Training and Development opportunities

Qualifications

• Experience in a similar role with payroll responsibilities.
• High level of administration and customer support experience.
• Good understanding of HMRC requirements.

Responsibilities

• Prepare and process monthly payroll accurately and on time.
• Coordinate payroll and pensions administration.
• Ensure compliance with HMRC and pension providers.

Skills

Attention to detail

Strong communication

Numerical skills

IT Proficiency

Tools

Payroll system

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Title: Payroll and Pensions Administrator

Location: Islington, London, (Around a 10 minute walk from Highbury and Islington station) Hybrid working with 2 days a week in the office and service visits regularly across London, Brighton, Luton, Bedford, Kent, and Liverpool. Once a month, the full People and Culture team have a collaborative office day on a Monday.

Salary: £27,000

Shift Pattern: Full Time, 37.5 hours per week, Monday to Friday 09:00 - 17:00, with some flexibility around these hours as required.

About the role

Our People and Culture team are hiring a Payroll and Pensions Administrator to join the team to support with ensuring our staff are paid efficiently, accurately, and on time. You will play a pivotal part of the team to support with the preparation and processing of monthly payroll for all, coordinating effective and efficient end-to-end payroll and pensions administration, plus any additional relevant activities. You will utilise the tools and resources available to ensure we meet the needs of all our stakeholders and comply with legal matters. The role will further include:

Taking ownership of administrative tasks in the payroll and pensions process, being the point of contact for enquiries in this area.
Supporting the administrative process of payroll and pensions, including with the database/system, ensure that any problems are identified with the relevant departments for effective resolution.
Ensure Full Payment Submissions (FPS) within tight deadlines and process for all adaptations are carried out in a timely manner.
Support relevant colleagues to ensure the correct payments, reports, and returns are made to HMRC, pension providers, and other bodies.
Work in collaboration with functions within the organisation to ensure consistency of information and process.
Ensure all data and reporting is updated in a timely manner across the relevant databases on a regular basis and fit the needs of the business.
In this role, you will report to the Payroll and Pensions Manager, working alongside the wider People and Culture team which includes the Generalist team, Talent Acquisition team, Workforce Development, and Talent Development team. As a team, we all have our strengths and individual qualities and interests, we support each other wherever possible and have a collaborative working culture. Once a month, we meet as a team and come together for a fun activity and collaborative working.

About you

We are looking for someone who is methodical and intuitive, with a detail oriented outlook to tasks, with the ability to take ownership of projects and workflows, using your skills, knowledge and materials to provide an excellent service. We are looking for someone who can work in a fast paced environment, able to work with conflicting priorities, whilst maintaining a high level professional service. We look for personable characteristics, someone who can get along well with others and is approachable. As a team we have individual interests and share a sense of humour, we try bring an element of enjoyment to our workplace when we can! You will have a real passion for what we do as an organisation, and be driven to work within the charity sector which transforms lives through empowering change.

Experience in a similar role, taking on similar responsibilities in payroll capacity
Experience in providing a high level of quality administration and customer support (internal or external customers)
Knowledge and experience using a payroll systems is desirable
Good understanding of HMRC requirements, including Statutory Sick Pay (SSP), statutory maternity and paternity pay
Experience of providing a high level of numerical administration and communications, commensurate to the level of the role
IT Proficiency, ability to learn new software programs, competent knowledge in Microsoft, including Word, Excel, and Outlook
Ability and willingness to attend regular visits to our different service locations
Working knowledge and understanding of payroll, pensions and other relevant laws and external policies commensurate to the level of the role.
Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria.

What we offer

25 days (Full time equivalent) annual leave, increasing with the length of service
Training and Development, including access to courses, upskilling, and progression plans
Employee Assistance Programme, including counselling
Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing
Eligibility to register with Blue Light Discount Card
Life Assurance Scheme
Cycle-to-work scheme
Annual Staff Awards
Be part of an organisation which believes good care and support improves lives.
Join an organisation with a mission to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.
We value and celebrate the unique backgrounds, perspectives, and experiences of all our employees. We're proud to mention that our staff Ambassadors career aspirations generally benefit from embracing this unique opportunity to develop their respective skill sets in spaces that exist outside of their daily roles. SIG actively encourages applications from individuals from a diverse range of backgrounds, particularly lived experience; Naturally, we approach any emerging issues with empathy and sensitivity.