Payroll and HR Operations Administrator

Confidential; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

Confidential Wembley, West London is seeking a Payroll & HR Operations Coordinator to support HR and payroll during a period of change. This office-based role requires handling payroll data, maintaining employee records and supporting a major HR systems implementation.

You will collate data for outsourced payroll, check monthly payroll inputs, and produce Excel reports while ensuring accuracy and timely delivery. Immediate start preferred.

Qualifications

• 2+ years experience in payroll, HR admin, or data administration.
• Proven ability to work with large datasets and ensure accuracy.
• Strong Excel skills and data integrity focus.

Responsibilities

• Collate, validate and prepare payroll data for outsourced provider.
• Support monthly payroll with data checks and discrepancy investigations.
• Maintain large volumes of employee data across HR/payroll systems.
• Produce Excel reports to support payroll requirements.
• Assist with HR systems implementation including data cleansing and migration.
• Ensure data accuracy and payroll readiness on a daily basis.
• Provide operational support to HR team and coordinate activities.
• Assist with ad-hoc projects and process improvements.
• Build effective relationships with internal stakeholders.

Skills

Excel advanced

Data analysis

Data reconciliation

Attention to detail

Team collaboration

Time management

Tools

Pivot Tables

VLOOKUP/XLOOKUP

SUMIFS/IF statements

Job description

Payroll & HR Operations CoordinatorWembley, West London
£40,000 - £45,000
6-Month Fixed-Term Contract
5 Days a Week in the Office
Immediate Start Only!

We are partnering with a fast-growing, values-driven food business that has built its reputation on quality, care and doing things the right way. With a collaborative culture, strong values and an emphasis on teamwork, this is a fantastic opportunity to join a business where people genuinely enjoy working together and supporting one another.

As Payroll & HR Operations Coordinator, you will play a key role in supporting the HR and Payroll function during an exciting period of change.

This role is ideal for someone who enjoys being at the heart of a team, taking ownership of important administrative and operational tasks, and providing support wherever it's needed. You'll work closely with colleagues across HR, Payroll and Finance, ensuring employee data is accurate, organised and payroll-ready.

Key Responsibilities

• Collate, validate and prepare payroll data for submission to an outsourced payroll provider.
• Support the monthly payroll process through data checking, reconciliation and investigation of discrepancies.
• Manage and maintain large volumes of employee data across HR and payroll systems.
• Produce and analyse reports using Excel to support business and payroll requirements.
• Support a major HR systems implementation project, including data cleansing, testing, validation and migration activities.
• Ensure high levels of data accuracy and integrity at all times.
• Provide day-to-day operational support to the wider HR team, helping to coordinate activities and keep priorities on track.
• Assist with ad-hoc projects, administration and process improvement initiatives.
• Build effective working relationships with internal stakeholders across the business.

About You

We're looking for someone who is highly organised, proactive and genuinely enjoys supporting a team.

You'll have:

• Strong experience working with large datasets.
• Excellent Excel skills, including functions such as Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS and IF statements.
• Exceptional attention to detail and a commitment to accuracy.
• The ability to spot inconsistencies and investigate data issues.
• A collaborative, team-first approach and willingness to support wherever needed.
• Strong organisational and time management skills.
• The ability to manage multiple priorities in a fast-paced environment.
• Previous experience in payroll, HR administration, HR systems, data administration, finance administration or a similar role.

Why Apply?

• Join a successful and growing business with a strong people-focused culture.
• Work within a supportive, collaborative and friendly team environment.
• Gain exposure to a significant HR systems implementation project.
• Opportunity to make a real impact in a business that values quality, integrity and continuous improvement.

Experience:

• Payroll, HR, Finance or Data Administration: 2+ years preferred
• Advanced Excel: Preferred
• Data analysis and reconciliation: Preferred