Payroll and Finance Officer

Integrated Care System; London; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading organization in healthcare delivery is seeking a Payroll and Finance Officer to ensure the smooth operation of payroll functions and provide support to finance teams. This role requires hands-on payroll management and a comprehensive understanding of financial operations in a healthcare setting. Ideal candidates will demonstrate strong analytical and problem-solving skills, alongside effective communication and organizational abilities, within a collaborative team environment. The position offers hybrid working and is pivotal in achieving broader financial objectives.

Qualifications

• Proven experience supporting payroll processes is required.
• Understanding statutory requirements is crucial.
• Experience in accounts payable and receivable is desirable.

Responsibilities

• Process payroll for approximately 250 staff, ensuring accuracy.
• Manage Accounts Payable tasks, including supplier invoices.
• Ensure compliance with HMRC and pension regulations.

Skills

Analytical skills

Attention to detail

Problem-solving

Communication skills

Organisational skills

Flexibility

Leadership skills

Teamwork

Education

CCAB or equivalent secondary education

Tools

iTrent

Microsoft Office

Sage

Job description

The Payroll and Finance Officer will play a key role in ensuring thesmooth operation of LCWs payroll function while providing critical support to thefinance and accounting teams in achieving the organisation's broader financialobjectives. The role will have a stronger focus on payroll initially and transitionto a more balanced hybrid role thereafter.

Main duties of the job

Key Relationships:

Finance Team, Members of LCW staff, Human Resources, ExternalSuppliers and Developers and Service Managers.

About us

London Central & West Unscheduled Care Collaborative is anot-for-profit Social Enterprise, now in its 29th year of providinghigh-quality services across a range of primary and urgent care contracts 24hours a day, 365 days a year to 5 million patients in North West, North Centraland North East London. We pride ourselves on delivering safe, effective,responsive, caring, and well led patient centred clinical services asrecognised by our Good CQC rating in all areas of our organisation.

Job responsibilities

The role offers hybrid working with a minimum of threedays on-site per week. Attendance on Wednesdays is mandatory.

Main Tasks and Responsibilities:

Payroll Responsibilities

• Support the accurate and timely processing of payrolls for approximately 250 staff, including addressing queries and supporting HR and departmental managers.
• Collaborate with HR team and pension leads to ensure compliance with statutory deductions, accurate submissions to HMRC and pension submissions on NHS Pensions Online.
• Ensure the appropriate maintenance and accuracy of the Itrent payroll system records working alongside the HR Team lead.
• Prepare and review monthly payroll reports for accuracy, identifying any variances for further analysis.
• Provide general guidance and coordination on payroll-related queries, working closely with HR and employee line management as required.
• Maintain proper documentation and controls for payroll processes to meet audit and compliance requirements.

Finance Responsibilities

• Accounts Payable: Process supplier invoices accurately, ensuring they reflect agreed rates and are correctly coded; ensure timely payments and work with the Finance Manager to resolve any invoice disputes.
• Accounts Receivable: Support timely recovery of income, including commissioner debt and salary overpayments; track payroll-related recoveries and collaborate with the Finance Manager to resolve any payment disputes.
• Assist in maintaining accurate credit and debtor reports.
• Undertake any other duties as required to support the finance and payroll function.
• Flexibility is required to adapt to changing priorities within the team.

Other Duties

• The postholder will be required to be a trained loggist to support LCW during an incident. The postholder will be expected to train and then attend an annual refresher course.
• The postholder will be expected to shadow services once a quarter in order that they are able to see how services are delivering and understand the operating context for LCW. The postholder will be expected to shadow across the full range of services over a period of time

Person Specification

Skills

• Strong analytical and problem-solving skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities and work under pressure to meet deadlines.
• Proactive and self-motivated with a collaborative approach to teamwork.
• Flexible and adaptable to evolving organisational needs.
• Analytical mind and a problem-solver with attention to detail.
• Excellent communication and presentation skills.
• Organisational and leadership skills.
• Good business acumen.
• Effective comprehension, listening and communication skills.
• Being able to resolve issues creatively.
• Keen team player.

Experience

• Proven experience in supporting accurate and timely payroll processes and procedures is required, with a strong understanding of statutory requirements and attention to detail.
• Experience in accounts payable and receivable, along with general finance support, is desirable to assist with wider team functions such as invoice processing, income recovery, and financial administration.

Knowledge

• Familiarity with iTrent
• Knowledge of PAYE/NI rules, NHS pensions, and statutory benefits (SSP, SMP, SPP).
• Strong proficiency in Microsoft Office, particularly Excel.
• Understanding of NHS pensions
• Prior experience of working with accounting systems particularly Sage

Qualifications

• CCAB, equivalent secondary education or relevant work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£30,000 to £34,608 a yearDepending on experience