Payroll and Finance Officer

Threshold Services NI; Belfast; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

A nonprofit organization in Belfast is seeking a Payroll and Finance Officer to lead payroll operations and ensure compliance with regulations. This role involves financial management tasks along with supporting HR systems. The ideal candidate should have at least 2 years of payroll experience and proficiency in payroll software. This position offers hybrid working options and additional employee benefits.

Benefits

Pension: 6% employer, 4% employee contributions

Private Health Care through Westfield Health

Annual Leave: 33 days per year

Qualifications

• Minimum of 2 years' experience in a payroll role in a medium or large business.
• Understanding of employer payroll, compliance, and pension obligations.
• Experience with payroll software and systems.

Responsibilities

• Lead the payroll processing for the organization within deadlines.
• Ensure payroll compliance with HMRC regulations and internal policies.
• Manage payroll databases and documentation accurately.

Skills

Payroll management

Compliance with HMRC

Microsoft Excel

Accounting software proficiency

IT proficiency

Education

CIPP Qualification (or equivalent)

Tools

Xero

Job description

Overview

Job Title: Payroll and Finance Officer

Reports To: Head of Finance

Salary: £28,000- £32,000

Location: Skainos Centre Belfast – However, there may be some travel required within Northern Ireland to fulfil the duties associated with the post.

Hybrid options available (3 days in the office, 2 days work from home)

Hours of Work: 37.5 hours per week

Additional Benefits to Support Employees:

• Pension: 6% employer, 4% employee contributions
• Westfield Health (Level 2): Private Health Care provided by Threshold which gives permanent and fixed term employees access to 24/7 GP services, medical diagnostics, medical treatment and physiotherapy. An employee can add a family member or friend for an additional cost.
• Annual Leave Entitlement: 33 days per year rising up to 38, inclusive of 12 customary holidays, normally bank holidays per calendar year.

Purpose of Payroll and Finance Officer

• The role will take the lead on the payroll for the organisation and is responsible for ensuring accurately processing of monthly payroll within agreed deadlines
• The role will also include a range of financial tasks from processing staff travel, payments for the organisation and accurate recording of any payroll related income and expenditure
• The role will also assist the Assistant Accountant, Head of Finance and Director of Finance in the requirements for the finance team and be responsible for training and supporting Finance Assistants in their duties
• This is a critical role within the finance team and will work together with the team to meet both operational and strategic targets for the team
• The role will also play a critical part of our central office team and work together with our core central team
• The role will be required to support our services teams with payroll and general queries

Main Responsibilities

Job Description

Payroll Duties include:

• Manage payroll cycle from data entry to final payslip issue
• Ensure payroll compliance with HMRC regulations and internal policies (RTI, pension auto-enrolment, NI, PAYE, tax codes)
• Maintain payroll databases, process payment runs, and ensure documentation is accurate and timely
• Onboard new employees, manage leavers, and process year-end documents
• Preparing, monitoring and uploading overtime/ additional payments
• Processing and checking annual leave, maternity, sick pay etc
• Processing and calculating additional Holiday Pay
• Processing and checking monthly pension contributions
• Management of Payroll inbox and queries from staff across the organisation
• Management of Payroll related payments to third party
• Regularly meeting with the People department to ensure a business partnership is in place
• Supporting our services to ensure that information is delivered in timely manner for payroll processing
• Preparing reports on payroll for management across the organisation

• Working with the People department and Finance Management to develop and improve the payroll and HR systems for the organisation
• Working with the People department and Finance Management to develop policies and procedures for the organisation to ensure effective management and compliance around payroll
• Ensuring Data entry onto the company’s software system is timely and accurate
• Ensuring all records are stored confidentially and manage access to systems as required
• Assisting in training staff across the organisation in any new systems or processes as required

• Posting journals required by Assistant Accountant/Head of Finance
• Supporting the Assistant Accountant with monthly reconciliation process
• Supporting the Finance Management Team with producing reports for management meetings and Board
• Checking, posting and processing staff expenses
• Maintaining accurate and up-to-date financial files and records using spreadsheets and accounting software
• Working with external payroll provider to ensure process is executed accurately and in a timely manner

• Contribute to both the internal and external audit process
• Represent the Finance Team and Threshold Services at internal/external events as appropriate

Systems and Process Duties

• Working with the People department and Finance Management to develop and improve the payroll and HR systems for the organisation
• Working with the People department and Finance Management to develop policies and procedures for the organisation to ensure effective management and compliance around payroll
• Ensuring data entry onto the company’s software system is timely and accurate
• Ensuring all records are stored confidentially and manage access to systems as required
• Assisting in training staff across the organisation in any new systems or processes as required

Other Finance Duties

• Posting journals required by Assistant Accountant/Head of Finance
• Supporting the Assistant Accountant with monthly reconciliation process
• Supporting the Finance Management Team with producing reports for management meetings and Board
• Checking, posting and processing staff expenses
• Maintaining accurate and up-to-date financial files and records using spreadsheets and accounting software
• Working with external payroll provider to ensure process is executed accurately and in a timely manner

• Contribute to both the internal and external audit process
• Represent the Finance Team and Threshold Services at internal/external events as appropriate

Health & Safety

• Adhere and comply with all Threshold’s Health and Safety Policies and Procedures
• Report and record any matters, for example defects and/or accidents in relation to Health & Safety immediately
• Contributing to the overall physical cleanliness and general condition of the facilities of the service
• Act as a Deputy Fire Warden and/or First Aid Person if designated

Equal Opportunities

• Actively promote a working environment where equality of opportunity, anti-discriminatory practice, individual rights and choice are promoted in accordance with Threshold’s established Principles, Policies and Procedures.

Threshold Aims and Objectives

• Active promotion in the organisational mission, values, aim and objectives, ensuring all Policies and Procedures, to include the Code of Conduct and Practice are adhered to at all times.
• Be a cultural carrier for Threshold.

The above summary of the main roles and responsibilities is not intended to be exhaustive. This role may develop in accordance with Threshold’s Strategic Corporate Plan. However, you will from time to time be required to undertake other duties that are appropriate to your role and nature of your post.

Person Specification

Applicants must provide evidence by the specified closing date for application submission as how they meet the following essential and desirable criteria:

Selection Criteria

Previous Experience

Essential

• Minimum of 2 years’ recent experience working in a payroll role in a medium or large business
• Have demonstrable understanding of employer payroll, compliance and pension obligations
• Experience with payroll software and systems with a high IT proficiency
• Intermediate level of competence using Microsoft Excel
• Experience with accounting software including posting journals.

Previous Experience

Desirable

• CIPP Qualification (or equivalent)
• Experience of Payroll within a Health and Social Care setting
• Experience with Xero

Guidance

Threshold will undertake a shortlisting exercise based solely upon the written information contained within your application form, to satisfactorily demonstrate how and to what extent you meet the above specified criteria. The shortlisting exercise will be based upon the identified criteria from the personnel specification.

The shortlisting panel will not make assumptions as to your circumstances, qualifications and experience.

Threshold reserves the right to supplement these shortlisting criteria using additional essential and or desirable criteria from the personnel specification at subsequent stages of the shortlisting process.

Canvassing

Please note that any form of canvassing, either oral or written, directly or indirectly, in connection with this appointment shall disqualify a candidate from the recruitment and selection process.

Supplementary Information

1. Please note that this is a regulated post and will be subject to a satisfactory Basic / Enhanced Access NI Check.