Payroll and Benefits Specialist

Macrobond Financial AB; City of Westminster; On-site; GBP 60,000 - 78,000; Full time

Benefits offered by this job

Private medical insurance

Life insurance

Company pension scheme

Gym discounts

25 days holiday + Macrobond days

Job summary

Macrobond seeks a Payroll and Benefits Specialist to join our HR Operations team in London. You will manage payroll across the UK, US, Hong Kong, Sweden, Portugal and Poland, including Employer of Record arrangements, and administer global employee benefits programmes.

You will coordinate payroll providers, review outputs, and support year-end activities while maintaining accurate payroll calendars and documentation.

Qualifications

• Strong payroll knowledge with experience across multiple countries.
• Ability to manage payroll calendars and timelines.
• Experience with external payroll providers and internal partners.
• Excellent communication and data accuracy.

Responsibilities

• Process multi-country payroll for UK, US, HK, Sweden, Portugal and Poland on bi-weekly, monthly and quarterly cycles.
• Coordinate with payroll providers to ensure accuracy of salaries, taxes, and statutory payments.
• Review outputs, reconcile discrepancies and support year-end activities.
• Maintain payroll documentation and calendars; support compliance reporting.

Skills

Payroll processing

International payroll

Stakeholder management

Attention to detail

Tools

ADP

BambooHR

Job description

We are seeking a Payroll and Benefits Specialist to join our HR Operations team in London. This role is responsible for the accurate and timely processing of payroll across the UK, US, Hong Kong, Sweden, Portugal and Poland, as well as supporting payroll activities for employees engaged through Employer of Record arrangements.

Key Responsibilities

• Process payroll across multiple countries for employees and Board Directors on a bi-weekly, monthly and quarterly basis.
• Manage payroll providers to ensure accurate processing of salaries, commissions, bonuses, deductions, taxes and statutory payments.
• Review and reconcile payroll outputs, resolving discrepancies with providers and internal stakeholders.
• Coordinate payroll year-end activities, statutory reporting, audits and reconciliations.
• Support payroll compliance and reporting requirements across relevant jurisdictions.
• Maintain payroll procedures, documentation and payroll calendars.

Benefits Administration

• Administer global employee benefits programmes, including medical, dental, life insurance and retirement/pension plans.
• Manage benefit enrolments, employee changes and leavers in partnership with brokers and providers.
• Coordinate annual benefit renewals and support recommendations on benefit offerings and costs.
• Support employee communications, enrolment activities and benefits-related documentation.
• Maintain accurate benefits records and compliance requirements.
• Monitor market trends and identify improvement opportunities.

Employee Support & HR Operations

• Act as a key point of contact for employee payroll and benefits queries.
• Support onboarding, employee changes and offboarding activities.
• Maintain accurate employee, payroll and benefits records within BambooHR and other systems.
• Complete right-to-work checks and associated employment documentation.
• Provide broader HR Operations support as required.

Continuous Improvement & Projects

• Identify opportunities to improve payroll, benefits and HR Operations processes.
• Participate in or lead projects involving new systems, providers and employee programmes.
• Improve process documentation, controls, efficiency and employee experience.
• The role will also manage global benefits administration, including enrolments, renewals, employee communications and provider management, while supporting wider HR Operations activities and contributing to process improvement initiatives. We are looking for a detail-oriented and self-motivated individual who enjoys taking ownership, working collaboratively and delivering an excellent employee experience. Previous payroll and/or benefits experience within a multi-country or international environment.

Job Requirements

• Strong payroll knowledge and experience working with external payroll providers.
• Experience administering employee benefits and working with benefit brokers and providers.
• Strong attention to detail when working with payroll, benefits and employee data.
• Ability to manage multiple priorities, deadlines and payroll calendars simultaneously.
• Strong communication and stakeholder management skills.
• Comfortable taking ownership of processes and resolving issues independently.
• Continuous improvement mindset with an interest in improving operations and employee experience.
• Experience using payroll platforms and HRIS systems; experience with ADP and BambooHR would be advantageous.
• Ability to collaborate effectively with HR, Finance and external partners across different countries and time zones.

About Macrobond

Macrobond is a leading provider of global economic and financial data and technology for investment professionals. Our customers include over 900 firms spanning the buyside, sell side, corporate and academic sectors. Our platform, rich in intellectual property and supported by a rapidly expanding global team, ensures we remain at the forefront of our industry. With the backing of Francisco Partners, a prominent global tech investment firm, we operate as a truly international company. Our headquarters are based in London, with key offices in Gothenburg, Malmö, Poland, Lisbon, Hong Kong, and New York.

What do we offer

• Private medical insurance, inclusive of dental and vision
• Life insurance and income protection
• Company pension scheme, with a strong employer contribution
• Gym discounts
• 25 days holiday per annum, plus 2 additional "Macrobond days" for self-care and/or volunteering

Our commitment to Diversity: At Macrobond, diversity, equity, and inclusion are fundamental to our culture and success. We are committed to fostering an environment where all individuals are respected, valued, and empowered to contribute their unique perspectives. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status, or any other characteristic protected by applicable law.

FULL TIME Organization