Payroll and Benefits Administrator

EQUANS; Newcastle upon Tyne; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

24 days annual leave

Free parking

Life Cover 1.5x annual salary

Employee discount schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

CSR days

Learning opportunities

Employee Referral Rewards

Employee networks

Employee Assistance Program

Job summary

Equans is seeking a Payroll and Benefits Administrator to join the Employee Services team based from Quorum Business Park, Newcastle on a permanent basis. This role supports payroll and benefits for around 11,000 UK employees, focusing on accuracy, timeliness and KPI adherence.

You will handle end-to-end payroll processing, pensions, auto-enrolment, RTI, and benefit administration while maintaining compliance with current legislation.

Qualifications

• Experience with high-volume UK payroll
• Knowledge of pension schemes
• Understanding of payroll legislation and RTI
• Proven confidentiality and discretion
• Excellent communication and teamwork
• Strong numerical and analytical skills

Responsibilities

• Ensure payroll and benefit processes are in line with current legislation.
• Operate in line with payroll and benefit procedures including: variable data input.
• Process payroll cycle from input to BACS creation.
• Absence administration (SSP, SMP, SAP, SPP).
• Statutory and voluntary deductions from pay.
• Liaise with line managers and HR partners to resolve employee queries.
• Tax code changes, P45, P60, RTI submissions.
• Payroll and benefit reconciliations, ensuring discrepancies are identified and resolved.
• Annual pension returns; input pension amendments and auto enrolment; pension portal updates.
• Update benefits portal for new starters or monthly amendments.
• Support the annual benefits window administration.

Skills

High volume payroll experience

Payroll software proficiency

Knowledge of pension schemes

Knowledge of payroll legislation

Confidentiality and discretion

Attention to detail

Communication skills

Microsoft Office proficiency

GDPR knowledge

Analytical skills

Tools

SAP

Pension portals

Job description

Equans is looking for a Payroll and Benefits Administrator to join the Employee Services team based from Quorum Business Park, Newcastle on a permanent basis. This is a full time working 37.5 hours per week. On offer is a competitive salary and benefits package.

As a Payroll and Benefits Administrator, you will maintain effective procedures and processes to ensure accuracy and timeliness across all payroll and benefit services in line with agreed SLAs and KPI’s. The role requires someone with a strong aptitude for learning, with a positive disposition and a can-do attitude. The business has a complex organisation structure and related attributes for approx. 11,000 UK employees.

You'll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals.

We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes.

We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees.

We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Shared Services.

What will you deliver?

• Ensure payroll and benefit processes are in line with current legislation.
• Operate in line with payroll and benefit procedures and processes including:
• Variable data input.
• Process payroll cycle from input to BACS creation.
• Absence Administration (Eg. SSP, SMP, SAP, SPP).
• Statutory and voluntary deductions from pay.
• Liaise with line managers and HR partners to resolve employee queries.
• Tax code changes, P45, P60, RTI submissions.
• Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.
• Annual pension returns.
• Input pension amendments and process auto enrolment.
• Pension reconciliation and upload to providers portals.
• Update benefits portal for new starters or monthly amends.
• Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.

What can we offer you?

• 24 days annual leave(+ public holidays).
• Free parking.
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

• Payroll software proficiency (SAP desirable).
• High volume payroll experience preferred.
• Knowledge of multiple pension schemes.
• Knowledge of current payroll and benefit legislation.
• Confidentiality and discretion.
• Teamwork and collaboration.
• Good communication skills.
• Attention to detail.
• Advanced skills and knowledge of Microsoft packages.
• Knowledge of current GDPR.
• Analytical and problem solving skills.
• Ability to liaise with line managers, HR Operatives and external providers.

This role includes a Basic DBS check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately we are not able to offer a re-location package with this job role.

Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.