Payroll and Benefits Administrator

Equans; Newcastle upon Tyne; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Equans is seeking a Payroll and Benefits Administrator for a full-time, 6-month fixed term contract in Newcastle. The role involves ensuring accurate payroll operations for a large employee base and enjoying a positive work culture within a supportive team. Competitive salary and benefits, including flexible working arrangements, are offered.

Benefits

24 days annual leave (+ public holidays)

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Learning opportunities and professional qualifications

Employee Assistance Program

Qualifications

• Experience within payroll or pensions team.
• Proficient in payroll software (e.g. SAP, Oracle, ADP).
• Knowledge of GDPR.

Responsibilities

• Ensure accuracy and timeliness of payroll for 11,000 employees.
• Manage payroll processes including variable data input and statutory deductions.
• Liaise with line managers and HR to resolve employee queries.

Skills

Attention to detail

Analytical skills

Problem solving

Communication

Tools

Payroll software

Job description

Equans is looking for a Payroll and Benefits Administrator to join our team in our fantastic Shared Service Centre based in Newcastle Upon Tyne on a 6-month fixed term contract. This is a full-time role. On offer is a competitive salary and benefits package.

Are you an accomplished administrator, with a strong aptitude for learning, a positive disposition and a can-do attitude? If so, we're looking for a Payroll & Benefits Administrator to ensure accuracy and timeliness across all payroll services to approximately 11,000 employees, in line with agreed SLAs and KPIs.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that's pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, Newcastle, you'll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace - it's a place where you can thrive and make a real difference in shaping a greener, more connected world.

What will you deliver?

• Ensure payroll and benefit processes are in line with current legislation.
• Operate in line with payroll and pension procedures and processes including:
• Variable data input.
• Process payroll cycle from input to BACS creation.
• Absence Administration (Eg. SSP, SMP, SAP, SPP).
• Statutory and voluntary deductions from pay.
• Liaise with line managers and HR partners to resolve employee queries.
• Tax code changes, P45, P60, RTI submissions.
• Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.
• Annual pension returns
• Input pension amendments and process auto enrolment.
• Pension reconciliation and upload to providers portals.
• Update benefits portal for new starters or monthly amends.
• Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Experience operating within a payroll or pensions team, in a transaction processing environment
• Payroll software proficiency (e.g. SAP, Oracle, ADP)
• Excellent attention to detail, analytical and problem solving skills
• Good communication skills, with the ability to liaise with line managers, HR operatives and external providers
• Knowledge of GDPR, and able to operate with confidentiality and discretion.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values-Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.