Payroll Analyst

Diodes Incorporated; Greenock; On-site; GBP 23,000 - 28,000; Full time

Job summary

Diodes Incorporated in Greenock, United Kingdom, is seeking an Accounts Payable Clerk to manage supplier invoices, expense claims and payment runs within the Oracle ERP system. The role demands high accuracy, strong organisational skills and the ability to work efficiently in a high-volume finance environment.

You will verify invoices, perform 3-way matching, maintain supplier master data and support month-end close, with a focus on VAT compliance and timely payments.

Qualifications

• Previous experience in an Accounts Payable or similar finance role.
• Strong working knowledge of Oracle ERP.
• Good understanding of invoice processing, payment cycles, and PO workflows.
• Knowledge of UK VAT rules and best practice in AP processing.

Responsibilities

• Receive, verify, and process supplier invoices using Oracle ERP.
• Match purchase orders, goods receipts, and invoices (3-way match).
• Prepare and schedule payment runs in line with policies and supplier terms.
• Process employee expense claims.
• Respond to supplier queries promptly and professionally.
• Resolve invoice discrepancies by liaising with procurement, receiving, and other internal departments.
• Ensure accurate supplier master data within Oracle with appropriate approvals.
• Mailbox management.
• Perform supplier statement reconciliations and assist month-end close activities.
• Support audit requirements by preparing documentation and responding to auditor queries.
• Ensure all AP activities comply with internal controls, policies and VAT regulations.
• Ad hoc finance support such as quarterly stock counts and AP invoice analysis.

Skills

Attention to detail

Numerical accuracy

High-volume workload management

Verbal and written communication

Tools

Oracle ERP

Job description

Job Specification: Accounts Payable Clerk

Employment Type: Permanent

Department: Finance

System: Oracle ERP

Role Overview

The Accounts Payable Clerk will be responsible for the accurate and timely processing of supplier invoices, expense claims, and payment runs within the organisation’s Oracle ERP system. The role requires strong attention to detail, excellent communication skills, and the ability to work efficiently within a high-volume finance environment.

Key Responsibilities

• Receive, verify, and process supplier invoices using Oracle ERP.
• Match purchase orders, goods receipts, and invoices (3-way match).
• Prepare and schedule payment runs in line with company policies and supplier terms.
• Process employee expense claims
• Respond to supplier queries promptly and professionally.
• Resolve invoice discrepancies by liaising with procurement, receiving, and other internal departments.
• Ensure accurate supplier master data within Oracle (e.g., bank details, contacts, tax information) with appropriate/accurate approval before submission for changes
• Mailbox management

Reconciliations & Reporting

• Perform supplier statement reconciliations and follow up on outstanding items.
• Assist in month-end close activities, including accruals, reporting and ageing analysis.
• Support audit requirements by preparing documentation and responding to auditor queries

Compliance & Controls

• Ensure all AP activities comply with internal controls, financial policies, and audit standards.
• Adhere to VAT regulations and correct tax coding within Oracle ERP.
• Maintain confidentiality of financial information at all times.

Ad hoc Finance Support

• Support quarterly finance stock count
• AP invoice analysis

Required Skills & Experience

• Previous experience in an Accounts Payable or similar finance role.
• Working proficiency with Oracle ERP preferred.
• Strong numerical accuracy and attention to detail.
• Ability to manage a high-volume workload effectively.
• Good understanding of invoice processing, payment cycles, and purchase order workflows.
• Strong verbal and written communication skills.
• Knowledge of UK VAT rules and best practice in AP processing.

Personal Attributes

• Reliable, organised, and able to meet deadlines.
• Proactive problem solver with a continuous improvement mindset.
• Team-oriented but capable of working independently.
• Professional attitude and strong customer service approach.