Payroll Administrator (part time)

Barnsley Football Club; Reading; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Reading Football Club is seeking a Payroll Administrator to join our Finance & HR teams. You will gather, check and prepare monthly pay data for our external payroll provider, covering salaried staff, players, casual matchday staff and other variable payments.

You will act as the main link between staff and the payroll company, ensure deadlines are met and maintain confidential records, while staying compliant with GDPR and evolving tax and pension rules.

Qualifications

• Previous payroll or payroll administration experience.
• Understanding of PAYE, National Insurance, pensions and statutory payments.
• Strong attention to detail and accuracy with numbers; good Excel skills.
• Discreet and trustworthy with confidential information.
• Organised and able to meet strict deadlines.
• Willingness to undertake Continued Professional Development organised by Reading Football Club.
• Completion of Safeguarding Training.
• Completion of Equality, Diversity, and Inclusion training .
• Working with an outsourced payroll provider; sport, hospitality or events setting
• Experience with Xero Accounting Software
• Experience of Bright HR or similar HR systems
• Confident dealing with staff at all levels

Responsibilities

• To collect and check monthly pay data from HR, managers and department heads, including starters, leavers, salary changes, overtime, bonuses and expenses
• To gather timesheets and hours for casual and matchday staff, including data from Bright HR and other rota systems
• To prepare and send accurate pay instructions to the payroll company by agreed deadlines
• To check draft payroll reports against the information submitted and resolve any differences before sign-off
• To act as the main day-to-day contact for the payroll provider
• To keep accurate and confidential payroll records, including signed authorisations for all changes
• To answer staff pay queries and resolve issues promptly
• To make sure new starters have the right documents and details in place before their first pay run
• To support year-end tasks, such as P60s, P11Ds and benefits-in-kind information
• To follow GDPR and confidentiality requirements when handling personal and pay data
• To keep up to date with changes to National Minimum Wage, tax and pension rules that affect the information submitted
• To carry out any other reasonable duties as required

Skills

Payroll experience

PAYE/National Insurance

Excel skills

Data confidentiality

Organised

Deadline driven

CPD

Discretion

Staff liaison

Attention to detail

GDPR compliance

Education

CIPP or similar payroll qualification

Tools

Xero Accounting Software

Bright HR

Job description

We are looking for someone to join us as our Payroll Administrator. This role will be responsible for gathering, checking and preparing all pay information each month so our external payroll provider can process it accurately and on time. The role is the club's main link between staff, managers and the payroll company, and covers salaried staff, players, casual matchday staff and other variable payments

We are looking for someone to join us as our Payroll Administrator. This role will be responsible for gathering, checking and preparing all pay information each month so our external payroll provider can process it accurately and on time. The role is the club's main link between staff, managers and the payroll company, and covers salaried staff, players, casual matchday staff and other variable payments

You will work closely with the Finance & HR teams, and some flexibility in attendance around payroll deadlines and month-end will be needed

Key Accountabilities

• To collect and check monthly pay data from HR, managers and department heads, including starters, leavers, salary changes, overtime, bonuses and expenses
• To gather timesheets and hours for casual and matchday staff, including data from Bright HR and other rota systems
• To prepare and send accurate pay instructions to the payroll company by agreed deadlines
• To check draft payroll reports against the information submitted and resolve any differences before sign-off
• To act as the main day-to-day contact for the payroll provider
• To keep accurate and confidential payroll records, including signed authorisations for all changes
• To answer staff pay queries and resolve issues promptly
• To make sure new starters have the right documents and details in place before their first pay run
• To support year-end tasks, such as P60s, P11Ds and benefits-in-kind information
• To follow GDPR and confidentiality requirements when handling personal and pay datai>
• To keep up to date with changes to National Minimum Wage, tax and pension rules that affect the information submitted
• To carry out any other reasonable duties as required

Qualifications / Experience

• Previous payroll or payroll administration experience
• Understanding of PAYE, National Insurance, pensions and statutory payments
• Strong attention to detail and accuracy with numbers; good Excel skills
• Discreet and trustworthy with confidential information
• Organised and able to meet strict deadlines
• Willingness to undertake Continued Professional Development organised by Reading Football Club.
• Completion of Safeguarding Training.
• Completion of Equality, Diversity, and Inclusion training .
• Working with an outsourced payroll provider; sport, hospitality or events setting
• Experience with Xero Accounting Software
• CIPP or similar payroll qualification
• Experience of Bright HR or similar HR systems
• Confident dealing with staff at all levels

About The Club

EDI statement

Reading Football Club are committed to ensuring equal opportunities are given to all and welcomes applications from all areas of the community regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnerships.

Safeguarding statement

Reading Football Clubs recognises that the safety and protection of children and young people engaged in club activities must take priority over all other considerations. Due to this post being in regulated activity, the potential employee will be required to undertake a Disclosure and Barring Service check at the appropriate level. It is a criminal offence for a barred person to attempt to engage with vulnerable group. Engagement will be subject to sight of a satisfactory DBS disclosure and stringent background and reference checks.