Payroll Administrator

Elemis; City Of London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading skincare company in London is seeking a Payroll Administrator to ensure smooth, accurate, and timely payroll delivery. Responsibilities include processing payroll changes, maintaining records, and providing support to colleagues on payroll matters. The ideal candidate will have payroll administration experience, knowledge of UK legislation, and strong attention to detail. Enjoy benefits like generous discounts, excellent well-being policies, and a supportive work environment.

Benefits

Generous Staff Discount

Excellent well-being policies

Generous Holiday Allowance

Company Pension Scheme

Healthcare Cash Plan

Qualifications

• Experience working in payroll administration with a strong understanding of payroll processes.
• Knowledge of UK payroll legislation including PAYE, NI, pensions, statutory payments and HMRC reporting.
• High attention to detail with excellent numerical and analytical skills.

Responsibilities

• Prepare and input monthly payroll changes including starters, leavers, salary amendments.
• Ensure all data is accurately recorded and reconciled against People and Finance records.
• Act as the first point of contact for payroll-related queries.

Skills

Payroll administration experience

Knowledge of UK payroll legislation

High attention to detail

Strong organisational skills

Excellent communication skills

Proficiency in Microsoft Excel

Confidentiality

Job description

Payroll Administrator

Application Deadline: 17 October 2025

Department: HR Business Partnering

Employment Type: Permanent - Full Time

Location: Head Office, London

Reporting To: Joanne Beech

As our Payroll Administrator, you will play a vital role in ensuring the smooth, accurate and timely delivery of payroll for our colleagues across ELEMIS. You will be hands-on in maintaining payroll data, processing changes, and supporting with audits, while providing first-class service to colleagues who rely on you to make sure they are paid correctly, on time, every time.

You will be a key member of the Pay & Reward team, helping to embed best practice, maintain compliance, and continuously improve our processes to reflect the high standards of care and attention associated with the ELEMIS brand.

This is full time, 37.5hrs per week, permanent position.

Key Responsibilities

Payroll Processing

• Prepare and input monthly payroll changes including starters, leavers, salary amendments, benefits, and overtime.
• Ensure all data is accurately recorded and reconciled against People and Finance records.
• Work with the Pay & Reward Specialist to process payroll in line with internal deadlines and statutory requirements.
• Reconcile monthly payroll reports and ensure all queries are resolved ahead of submission.

Compliance & Reporting

• Ensure all payroll activity complies with HMRC and relevant employment legislation.
• Maintain accurate payroll records and respond to audit requests.
• Prepare standard payroll reports for HR, Finance and Leadership as required.
• Support with end-of-year reporting including P11Ds, P60s, and gender pay reporting.

Colleague Support

• Act as the first point of contact for payroll-related queries, ensuring responses are accurate, timely and clear.
• Provide clear guidance to colleagues and managers on payroll processes and timelines.
• Liaise with external providers such as pensions administrators where required.

Continuous Improvement

• Support the introduction of new processes, systems or integrations to reduce manual input and improve accuracy.
• Contribute to projects within the Pay & Reward function and wider People team.
• Actively identify opportunities to simplify payroll activity and enhance colleague experience.

Sustainability

• Ensure all duties carried out and actions completed in every aspect of your role, contribute to the short and long-term Sustainability Goals set-forth by the ELEMIS - Climate, Biodiversity & People Pillars

Skills, Knowledge & Expertise

• Experience working in payroll administration with a strong understanding of payroll processes.
• Knowledge of UK payroll legislation including PAYE, NI, pensions, statutory payments and HMRC reporting.
• High attention to detail with excellent numerical and analytical skills.
• Strong organisational and time management skills, able to meet strict deadlines.
• A confident communicator with the ability to explain payroll matters simply and clearly.
• Discreet and professional with a strong commitment to confidentiality.
• Comfortable using payroll and HR systems, with proficiency in Microsoft Excel.
• A collaborative team player, motivated to deliver a seamless and positive colleague experience.

Job Benefits

• Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L\'OCCITANE Group products (including L\'Occitane, Erborian and more)
• Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more
• Generous Holiday Allowance, increasing with length of service
• Company Pension Scheme
• Bonus/Commission Scheme
• Healthcare Cash Plan (with Dental)
• Employee Assistance Programme for all Associates and their families
• Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards
• Much, much more!

*Some benefit eligibility is based on length of service or contract type