Payroll & Accounts Assistant

Fixatex Ltd; Hertford; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Private healthcare

25 days annual leave

Wellbeing policies

Job summary

Fixatex Ltd, a family-run electrical services provider based in Hertford, seeks a Payroll & Accounts Assistant to own the full payroll process and support the finance team with day-to-day accounting. You will handle HMRC submissions, pension contributions, and supplier payments, while maintaining data accuracy under GDPR.

The role requires expertise in Sage 50 Payroll, Xero or similar, and AAT/CIPP qualifications.

Qualifications

• Proven payroll management experience end-to-end.
• Knowledge of RTI submissions to HMRC.
• Experience with pension auto-enrolment duties.

Responsibilities

• Payroll administration for all employees including starters and leavers.
• Process statutory payments (SSP/SMP) and overtime.
• Post daily bank and card transactions; approve supplier invoices.
• Prepare weekly supplier payment runs and monthly payroll journals.

Skills

Sage 50 Payroll

Excel (XLOOKUP, Pivot)

GDPR handling

Education

AAT qualification or studying

CIPP payroll qualification

Tools

Xero

Job description

Who We Are:

Fixatex Ltd is a family-run electrical services provider built on trust, teamwork, and technical excellence. Since 2000, we've proudly delivered high-quality electrical services to clients across London and the Southeast. Operating from our head office, warehouse, and purpose-built training centre in Hertford, we invest heavily in our people, our standards, and our future. We're growing and we're looking for skilled professionals who want to grow with us.

The Role:

The Payroll & Accounts Assistant will take full responsibility for the company payroll for all employees and will support the finance team with day-to-day accounting. The role reports to the Finance Director and handles payroll processing, HMRC and pension submissions, bank and card postings, purchase invoice approval and supplier payment runs.

Responsibilities:

Payroll administration

• Manage the full company payroll

• Record new starters and leavers

• Calculate sick pay, SSP/SMP and overtime

• Deduct personal costs, such as personal mileage

• Make submissions to HMRC and the pension provider

• Calculate the monthly payroll journal

• Issue employee payslips

• Handle pay-related queries from employees

Accounting duties

• Post daily bank and credit card transactions

• Approve purchase invoices up to an agreed value

• Assist the team with monthly sales invoicing and chasing monies owed

• Prepare weekly supplier payment runs

Essential:

Experience

• Proven experience running a full payroll from start to finish, including new starters, leavers and monthly processing - either as a solo independent contributor or as part of a broader payroll team

• Processing statutory payments (SSP, SMP, SPP) and overtime

Knowledge

• RTI submissions to HMRC (FPS and EPS)

• Pension auto-enrolment duties and submissions to pension providers

• Payroll deductions such as student loans, attachment of earnings orders and salary sacrifice

• Current UK payroll law

Skills

• Sage 50 Payroll, or similar payroll software

• Excel to an intermediate level, including XLOOKUP, pivot tables and reconciliations

• Handling confidential pay and personal data correctly under GDPR

Preferred:

Experience

• Paying hourly and site-based staff, including timesheets, travel time and multiple pay rates

Knowledge

• CIS (Construction Industry Scheme), including checking subcontractors with HMRC, deductions and monthly returns

• Domestic reverse charge VAT for construction services

• P11D and benefits in kind, particularly company vans and fuel

Skills

• Sage 50 Accounts or Xero

Qualifications

• AAT qualified or studying towards it (or an equivalent accounting qualification)

• CIPP payroll qualification

What We Offer

At Fixatex, we believe great work deserves great rewards. You can expect:

• Competitive salary based on experience

• Private healthcare contribution

• 25 days annual leave plus bank holidays (pro-rated)

• Supportive sick pay and wellbeing policies

• Ongoing training and development in our purpose-built training centre

• Clear progression opportunities

• A genuine team environment where everyone's input matters

• A supportive workplace that recognises the need for flexibility

• Regular team events and celebrations

• £1000 employee referral scheme

Our Values

• Care like it's family

• Ownership at every level

• One team with integrity

• Keep raising the bar

We are committed to ensuring our recruitment practices promote equal opportunities, embrace diversity, and prevent discrimination. Candidates are assessed fairly and consistently against the skills, experience, and competencies required for each role, ensuring that all appointments are made on merit.

Beyond recruitment, we maintain an ongoing commitment to building a diverse workforce and fostering an inclusive working environment for all. We strive to create a culture where everyone feels respected and supported, can contribute fully, and is encouraged to reach their full potential.