Payments & Invoicing Specialist

Cox Enterprises; Ledston; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Holiday days purchase option

Birthday off (paid)

Well-Being Day

Charity Day

Career progression across Cox network

Competitive pension

Job summary

Manheim Auction Services, part of Cox Enterprises, is hiring a Payments Assistant in Leeds to ensure smooth and accurate payment flows from buyers and to vendors. The role involves processing payments, monitoring bank activity, reconciling accounts, and delivering responsive service.

You will handle invoicing, data entry in the AIMS system, and support post-sale finance tasks while upholding service standards and compliance.

Qualifications

• Attention to detail and accuracy in all tasks.
• Strong administrative skills and ability to juggle multiple responsibilities.
• Confident working within structured regulations and procedures.
• Excellent customer service and interpersonal skills.
• Effective written and verbal communication.
• Strong organizational skills and ability to meet deadlines.
• Flexibility and adaptability to change.

Responsibilities

• Process incoming payments from customers via electronic funds transfer and funding partners with accurate allocation to accounts.
• Monitor bank accounts for incoming transfers and perform timely reconciliations.
• Enter data accurately into the AIMS system to support operations.
• Oversee post-sale invoicing, generate and send sundry invoices, and ensure timely payments.
• Close auction sales after invoicing is completed.
• Handle delivery logistics by adding to invoices and authorising dispatch once paid.
• Manage vehicle storage charges and related sundry invoices; assist customers with queries.
• Follow up with customers to collect outstanding payments and resolve queries.
• Ensure end-of-sale payments are balanced and reconciled.
• Prepare vendor payments and manage finance clearance processes.
• Provide excellent service by handling inquiries in person or by phone and escalating when needed.
• Complete reports detailing variances or discrepancies.
• Support auction processes with general admin duties as required.

Job description

Manheim Auction Services, part of Cox Enterprises, is hiring a Payments Assistant in Leeds to ensure smooth and accurate payment flows from buyers and to vendors. The role involves processing payments, monitoring bank activity, reconciling accounts, and delivering responsive service.

You will handle invoicing, data entry in the AIMS system, and support post-sale finance tasks while upholding service standards and compliance.