Patient Support Associate

TFP Fertility Group; Oxford; On-site; GBP 21,000 - 28,000; Full time

Job summary

Oxford Fertility is seeking an energetic Patient Support/Administration assistant to join our Oxford clinic. You will be the central point for patients, staff and visitors, handling enquiries in person, by telephone and email, and supporting the patient journey through funding, appointments and test results.

You will manage records, invoicing and payments, and collaborate with NHS consultants and satellite services to provide a seamless experience.

Qualifications

• Experience in a administration role
• Experience dealing with patients/customers face-to-face and over the phone
• Proficient knowledge of Microsoft Office packages and IT skills

Responsibilities

• Handle initial enquiries via telephone/email within 24 hours.
• Process GP, consultant and self-referrals within 3 days.
• Coordinate with satellite clinics to ensure seamless patient pathways.
• Explain processes to new patients and those seeking treatment.
• Ensure patient records and correspondence are filed correctly.
• Record and invoice appointments; ensure payments are collected in advance when required.
• Scan and allocate patient notes, invoices and paperwork into the system.
• Maintain the patient database and ensure documentation of communications.

Skills

Customer service

Administration

Communication skills

Time management

Keyboard/IT skills

Education

Higher Level

Tools

Microsoft Office

Job description

We at TFP, are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK and Poland. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome starting a family! At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives. Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success. Join us at TFP Fertility, where your passion and expertise can contribute to our legacy of excellence. The Role: Are you passionate about delivering exceptional customer service? Could you help support our patients along every step of their journey? We'd love to hear from you. We're looking for someone to join our amazing Patient Support team, providing exceptional customer care and an efficient administration service for all our patients. Your focus in this role will be providing first class customer experience at our TFP Fertility Clinic. Working as part of a close-knit team, you will be the central point for our patients, staff and visitors, handling a broad range of enquiries in person, by telephone and email. You'll assist patients with a broad range of queries including funding, appointments, test results and the different steps they'll be taking along the fertility journey. You'll work closely with our satellite services, local NHS Consultants and any other related organisations to help answer their queries promptly and efficiently. We're passionate about helping our teams to be at their best, so we'll work with you to ensure you're fully supported both personally and professionally. With opportunities to develop within your role in Patient Support, you'll work to a programme to build your skills and experience. Applications for both full and part-time hours will be considered, please specify your preference in your application There will be a weekend and evening shift required on a rotational basis of 1:4 The Location: Oxford Fertility was established in 1992 and is one of the UK's longest standing and largest IVF clinics. Due to the passion, expertise and reputation of our team, the clinic has grown into a leading fertility clinic and offers a full suite of treatment and diagnostic services. Providing treatment to both NHS and private patients, Oxford Fertility performs approximately 1000 fresh cycles and 1000 frozen cycles per year. Conveniently located in a business park situated on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for patients and staff around the building. Key Responsibilities: Promptly and professionally managing initial enquiries via telephone/email within 24 hours of receipt. Effective processing of all GP, consultant and self-referrals within 3 days. Dealing with all satellite clinics and ensuring that communication is of a high standard to deliver a seamless patient pathway. Explaining the processes to new patients and those seeking treatment. Ensuring that patients' records and correspondence are correctly filed. To be conversant with the patient database for recording and maintaining patient information, including the appointment and invoicing system. Ensuring that all communication with the patient is documented in the patient database. Ensuring that money has been received for all appointments that require to be paid for in advance and follow up where necessary. To carry out the scanning and allocating of patient notes, invoices and other paperwork, as required, into the computer system. Qualifications and Experience: - Educated to Higher Level - Experience working in an administration role. - Experience working with patients / customers both face-to-face and over the telephone - Skills & competencies normally associated with relevant administration experience. - Proficient knowledge and experience of Microsoft Office Packages - Excellent keyboard/IT skills - Excellent oral and written communication skills and manner - Ability to communicate effectively with staff and patients over the telephone and face-to-face - Excellent time management skills - Commitment to delivering a high-quality patient experience. - Be comfortable asking for payments and taking payments from patients - High level of customer orientation - High level of resilience and empathy Location: TFP Oxford Fertility Salary: Competitive (Depending on experience) Working Hours: 22.5-37.5 per week There will be an evening and weekend shift required on a rotational basis of 1:4 Pensio