Patient Services Advisor (Receptionist)

Integrated Care System; York; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading primary care organization in York is seeking a Patient Services Advisor to join their dedicated team. This role involves assisting patients in accessing healthcare services and performing administrative tasks to support the practice. Candidates should have strong communication and organizational skills, be IT literate, and demonstrate a commitment to personal development within a friendly and supportive environment.

Benefits

Full induction and training plan

Generous holiday entitlement

Support to develop your skills and career

Qualifications

• Good administrative and organizational skills.
• IT literate with good keyboard skills.
• Good communication (written and verbal).

Responsibilities

• Assist and direct patients in accessing healthcare services.
• Undertake various administrative tasks to ensure smooth practice operations.
• Maintain and monitor the Practice appointments system.

Skills

IT literacy

Communication skills

Organizational skills

Job description

PLEASE NOTE INTERVIEWS FOR THIS POSITION WILL BE HELD ON 11 AUGUST 2025.

Are you looking for a more fulfilling career? One that gives you a sense of achievement knowing that each day you are helping people access the healthcare that they need?

If this sounds like you, we have the perfect opportunity for you!

We are looking for individuals who to join our Patient Services Team who:

• Are enthusiastic and self-motivated
• Are able to use their initiative
• Excellent communicators, both written and verbal
• Are able to listen and empathise
• Are keen to learn and develop
• Can be flexible and adaptable
• Are competent with IT

Main duties of the job

In the role of Patient Services Advisor, you will receive, assist, and direct patients in accessing the appropriate services or healthcare professionals in a courteous, efficient, and effective way whether this be face to face or over the telephone. You will also undertake a variety of administrative tasks to assist with the smooth running of the practice.

In return you will receive:

• Full induction and training plan
• Long service rewards
• Generous holiday entitlement
• Ride to work scheme
• Support to develop your skills and career

About us

We are a leading primary care organisation that delivers high quality care from GP practices in York, Hull and Scarborough. Innovative and committed, we are at the forefront of developments within our field. We are well organised and deliver high quality care with a range of friendly and supportive staff.

Selection for Interview process

If you are applying through NHS Jobs, you will notice you are asked if you would like a guaranteed interview as part of the Two Tick disability scheme. Whilst this is an admirable government initiative, please be aware we are not signed up to this scheme. This is a question on the NHS jobs application form which is outside of our own control. Our own process ensures we consider candidates on the merit of their application only and we do not ask any questions regarding a disability as part of our selection process.

Job responsibilities

Duties and Responsibilities:

The duties and responsibilities to be undertaken by members of the administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the General Manager, dependent on current and evolving workload and staffing levels:

• Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols.
• Maintaining and monitoring the Practice appointments system.
• Processing personal requests for appointments, visits and telephone consultations and ensuring patients are directed to the appropriate healthcare professional.
• Answer internal and external telephone calls when required.
• Participate in evening and Saturday morning working as per the standard rota.
• Processing and distributing incoming (and outgoing) mail.
• Taking messages and passing on information.
• Filing and retrieving paperwork.
• Processing repeat prescriptions in accordance with Practice guidelines.
• Assist the Team Leader with routine site maintenance and Health and Safety.
• Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures.
• Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers.
• Clear and re-stock consulting rooms as required.
• Dealing with samples.
• Providing clerical assistance to Practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning.
• Ordering, re-ordering and monitoring of stationery and other supplies.
• Dealing with clinical waste.
• Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy.
• Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter.
• Helping to maintain hygiene control measures.
• Dealing with the front-desk administration and cash handling required for non-NHS work such as patients private insurance and medical reports.

Person Specification

Physical Requirements

• Able to undertake the requirements of the post.
• Reliable. Flexible. Excellent attendance record.

Knowledge/Qualifications/Skills

• Good administrative and organisational skills.
• IT literate with good keyboard skills.
• Understand and observe strict confidentiality.
• Skilled in office machinery use.
• An interest in primary care
• Good communication (written and verbal)
• Work well under pressure
• Able to work as a team member
• Able to work unsupervised
• Able to use own initiative
• Be self motivated
• Able to listen and empathise
• Hard working and willing
• Flexible and adaptable
• Able to work according to changing need
• Commitment to personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.