Patient Pathway Co-ordinator

Royal National Orthopaedic Hospital NHS Trust; Stanmore; On-site; GBP 32,000 - 35,000; Full time

Job summary

A leading healthcare organization in Stanmore is seeking a Patient Pathway Co-ordinator to manage patient pathways and ensure efficient service delivery. The ideal candidate will have excellent communication skills, experience in a healthcare setting, and the ability to work independently. The role involves liaising with various departments to ensure patient care is prioritized and targets are met. Competitive salary ranging from £32,199 to £34,876 per annum.

Benefits

24/7 access to wellbeing support

Rewards & Recognition platform

Dedicated Staff Wellbeing Hub

Qualifications

• Experience of working within the NHS or a large organization.
• Ability to work unsupervised and use own initiative.
• Supervisory experience preferred.

Responsibilities

• Manage patient pathways from referral to appointment and follow-up.
• Proactively monitor waiting times and ensure targets are met.
• Provide updates to Service Managers regarding pathway delays.

Skills

Good communication and interpersonal skills

Ability to prioritize workload

Excellent administrative and organization skills

Education

Grade C or above in English language and maths GCSE equivalent

Job description

Go back Royal National Orthopaedic Hospital NHS Trust

Patient Pathway Co-ordinator

The closing date is 14 October 2025

The post holder will be required to act as a flexible administrative resource actively supporting patient pathway improvement projects across the Trust. The post-holder will have direct patient contact working with the wider multidisciplinary team to ensure that patient care is coordinated and delivered with minimum level of difficulty to our patients, in the service delivery of 18 week and cancer waiting time pathways and other performance targets. Any other duties commensurate with the grade and in line with the requirement of this post.

Please see the Job Description and Person Specification for further details.

Main duties of the job

To be responsible for the management of the patient pathway, from, referral to first outpatient appointment, through diagnostics, treatment planning treatment, and follow-up, highlighting any potential delays in the pathway and ensuring accurate data collection to support the process.

To have a sound understanding of 18 week and cancer waiting time targets, rules and procedures, and to work proactively to ensure that all targets are maintained.

The post holder should provide a weekly update to Service Managers so they are aware of any pathway delays or potential breaches of waiting times targets.

To routinely attend performance review meetings and ensure that agreed actions and outcomes are requested, documented and monitored.

To be responsible for booking and sending out-patient,admission/ pre-assessment appointment letters and telephoning patients as required.

About us

At the Royal National Orthopaedic Hospital (RNOH), we are committed to achieving the best staff experience in the NHS. In the 2023 NHS Staff Survey, we proudly:

Scored above the national average for the People Promises: "We are recognised and rewarded," "We are always learning," "We work flexibly," "We are a team," and for staff engagement.

Ranked #1 among all Trusts in North and Central London for all People Promises and themes.

Ranked #1 among all Acute Specialist Trusts for "We work flexibly."

At RNOH, we're committed to being actively anti-discriminatory and actively inclusive. We recognise our brilliant people do brilliant work, and we offer rewarding careers, no matter what their background. We continue to strive to break down barriers to be the Trust where people come together because what they do matters, makes a difference and where they can thrive.

Joining our organisation means enjoying a wide range of staff benefits, including:

24/7 access to wellbeing support through our Employee Assistance Programme.

A Rewards & Recognition platform, offering opportunities to thank colleagues, send gifts, and access exclusive discounts.

A dedicated Staff Wellbeing Hub, providing a space to relax and recharge away from the work environment.

Salary sacrifice schemes for transport (season ticket loans, car and bike), electrical goods, and childcare

At RNOH, we are more than a workplace--we are committed to patients, to excellence and the wellbeing of our staff.

Job responsibilities

To liaise with consultants and their teams to monitor and ensure correct case mix on theatre lists, making appropriate staff aware of any changes, including Site/Bed manager and Medical Records staff using the agreed protocols / shared files.

To ensure patient cancellations are allocated new TCI dates within the specified time limits.

To manage pre-assessment clinics, working in close conjunction with pre-assessment staff to ensure the smooth running of clinics.

Monitor elective surgery / imaging waiting times, proactively identifying risks, and taking corrective actions to ensure relevant targets are not breached, in conjunction with the Service teams, and clinical teams.

Deal with non-clinical queries from patients, their carers, general practitioners and members of the admin & clerical team.

Escalate potential breaches of waiting times or patient pathway bottlenecks to the Access Manager and Service Management Teams as appropriate.

To take overall responsibility for the waiting list and patient flow in conjunction with Service teams.

To be able to travel between the two sites and provide the necessary support and leadership that enables the delivery of services to be seamlessly achieved.

To assist and help support the Reception staff, and help cover if and when required.

To provide one to one support to the Reception staff weekly to ensure they are aware of any changes and updated of room closures and other changes in lists.

Please see the Job Description and Person Specification for further details.

Person Specification

Communication & Relationship Skills

• Ability to prioritise workload
• Good communication and interpersonal skills
• Ability to perform general administrative duties
• Ability to work well in a team and also on own initiative

Knowledge, Training & Experience

• Good level of general education, grade c or above in English language and maths GCSE equivalent
• Experience of working within the NHS or a large organisation of similar size and volume of work
• Knowledge and understanding of Government and Local Targets
• Excellent administrative and organisation skills Previous experience of managing a waiting list Supervisory experience
• Ability to work unsupervised and use own initiate
• Experience of working within a team

Planning & Organisational Skills

• Adaptable and approachable
• Works well with other people
• Management of own office environment and workload
• Happy to use own initiative

Analytical & Judgment Skills

• Ability to make decisions in a constantly changing environment using judgement to deal with queries or escalate where necessary.
• Able to deal with sensitive information with tact, diplomacy and understanding.
• An ability to provide accurate and appropriate non-clinical advice and information to others - colleagues, staff at all levels, patients and their families.
• An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Royal National Orthopaedic Hospital NHS Trust

£32,199 to £34,876 a yearPer Annum Including HCAS