Patient Data and Administrative Clerk

Weavers Medical; Kettering; On-site; Part time

Job summary

A healthcare provider, Weavers Medical, seeks a Patient Data and Administrative Clerk in Kettering. The role focuses on managing patient data communication, maintaining records, and ensuring administrative efficiency. This part-time position offers competitive pay with flexible hours in a supportive environment.

Qualifications

• Good IT skills, including experience with clinical systems.
• Strong organisational and prioritisation skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage patient communications and appointment scheduling.
• Process incoming clinical data and ensure accurate patient records.
• Provide general administrative support for practice operations.

Skills

IT skills

Attention to detail

Organisational skills

Teamwork

Education

GCSE

Tools

Accurx

SystmOne

Job description

Job Description:

Job information Patient Data and Administrative Clerk from the Company Weavers Medical, this latest Patient Data and Administrative Clerk job vacancy is located in the city Kettering NN DN located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Administration field have been opened and published up to the specified time.

Job Responsibility:

WEAVERS MEDICAL

Title: Patient Data and Administrative Clerk

Responsible to: Managing Partner

Location: Weavers Medical, Prospect House, Kettering. Possible occasional

working at the Mawsley branch site, School Road, Mawsley

Job Summary:

The Patient Data and Administrative Clerk plays a vital role in ensuring the accuracy and timeliness of patient information within the practice. This role supports patient communications, including managing recalls, screening invitations, and appointment scheduling. The post-holder is responsible for processing incoming clinical data such as investigation results and external correspondence, ensuring that patient records are updated accurately to support high-quality care and national reporting standards (e.g., QOF). In addition, the role provides general administrative support to help maintain the efficient operation of the practice.

Key Responsibilities:

Patient Communication and Recalls

•

Generate and send patient invitations for health screenings, immunisations, and other clinical services in line with practice protocols.

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Communicate with patients via SMS (using Accurx) or postal letters, adhering to the Accessible Information Standards.

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Make direct telephone contact for urgent appointments or where digital communication is not possible.

Clinical Data Management

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Accurately input and update patient records using SystmOne.

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Flag any required clinical actions to the appropriate healthcare professional within agreed timeframes.

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Process and upload data and documentation received via the Anima platform.

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Scan, code, and categorise incoming clinical correspondence such as hospital letters, test results, and discharge summaries.

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Apply correct SNOMED/Read codes to support accurate record keeping, audits, and QOF reporting.

Administrative Support

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Run and action regular clinical searches to ensure patient follow-ups are completed.

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File and escalate abnormal pathology findings to GPs.

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Provide support for QOF-related activities and assist with other admin tasks as needed.

•

Help with extraordinary administrative workloads, such as seasonal campaigns, clinical audits, or catch-up initiatives.

Person Specification:

Essential:

•

Good IT skills, including experience with clinical systems and communication tools (e.g., Accurx).

•

Excellent attention to detail and accuracy.

•

Strong organisational and prioritisation skills.

•

Ability to work independently and as part of a team.

•

Commitment to patient confidentiality and data protection standards.

Desirable:

•

Previous experience in a healthcare or GP practice environment.

•

Knowledge of Read/SNOMED coding.

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Familiarity with Quality and Outcomes Framework (QOF) requirements.

General Responsibilities:

Health, Safety & Fire Procedures

•

Comply with the Practice's Health & Safety Policy and Fire Strategy to ensure a safe working environment for all staff, patients, and visitors.

Equality, Diversity, and Inclusion

•

Uphold the practice's commitment to equality, diversity, and inclusion by respecting the dignity and rights of all patients and colleagues.

Personal and Professional Development

•

Engage in regular performance appraisals and personal development planning.

•

Take ownership of individual learning needs and support the development of colleagues where appropriate.

Effective Communication

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Maintain clear and professional communication with colleagues, patients, and external stakeholders.

•

Recognise and respond appropriately to different communication needs and preferences.

Job Types: Part-time, Permanent

Pay: £12.21 per hour

Expected hours: 30 per week

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (required)

Work Location: In person

Application deadline: 07/05/2025

Keywords : Kettering jobs
Closed Date : 2025-07-23