Patient Access Coordinator

North Mississippi Medical Center, Inc; Oxford; On-site; GBP 30,000 - 41,000; Full time

Job summary

North Mississippi Health Services in Oxford seeks a Patient Access Coordinator to support financial health by handling registration, insurance input, and point-of-service collections. The role requires strong analytical and communication skills to manage demographics, eligibility, and patient contact with care teams.

Responsibilities include scheduling, patient education on test preparation, and ensuring accurate data entry aligned with CMS and regulatory guidelines.

Qualifications

• Experience with patient registration processes and payer interactions.
• Familiar with Medicare/Medicaid/Third Party Liability and workers' compensation.
• Strong analytical, organizational and communication abilities.

Responsibilities

• Schedule and pre-register patients for appointments, tests, and procedures.
• Obtain demographics, insurance eligibility, and benefits information.
• Provide bedside registration and collect insurance and consent data.
• Communicate policies on estimates, charity plans and payment options to patients.
• Assist in denials management and track front-end errors to reduce denials.
• Collaborate with payers and hospital departments to resolve authorizations and financial responsibilities.
• Prepare monthly error and collection reports.

Skills

Analytical skills

Communication skills

Registration systems knowledge

Microsoft Office proficiency

Tools

Registration systems

Microsoft Office

Job description

We believe a career is more than just a career - it's a calling. Our teammates' "True North" is what calls them to health care; it's their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Department:

10907297 Specialty Consultants - Oxford

Work Shift:

0

Job Description:

The Patient Access Coordinator at North Mississippi Health Services is responsible for supporting the overall financial health of the organization by completing the daily activities of the collecting and input of Insurance Information, Point of Service Collections and Financial Arrangements, & Customer Service via Direct Contact with Patients and their family members. This role operates under the guidance of the Patient Access Manager and requires an experienced individual with excellent analytical, organizational, and communications skills to manage Demographic and Insurance Information. Resolve real time edits & denials, and interface effectively with internal and external stakeholders to promote timely and accurate patient flow and collections.

JOB FUNCTIONS

Scheduling:

• Responsible for scheduling/rescheduling, pre-certifying, checking medical necessity, and pre-registering patients for appointments, diagnostic tests, and outpatient procedures as ordered by referring providers
• Obtains necessary information required for scheduling, pre-certification, and pre-registration
• Obtains and/or verifies patient demographics, insurance information/eligibility, and benefits
• Responsible for informing patients and/or clinical staff of the proper preparation and instructions for the tests ordered
• Notifies patient of the location of the appointment date & time, test, and/or procedure

Patient Experience:

• Obtains crucial confidential patient identification information including patient records, signatures, and payment information repeatedly and ensures HIPAA guidelines are enforced
• Effectively communicates NMHS' organizational revenue cycle and financial policies including estimates, charity plans and payment options to patients and patient representatives
• Provides bedside registration to obtain consent form signatures, collect insurance, and other confidential information pertinent information to ensure accurate medical record data entry that aligns with CMS and other regulatory agencies

Collections & Financial Arrangements:

• Ensures team members are providing estimates to guarantors for elective procedures and collection attempted at the point of pre-registration or point of service
• Ensures team members are administering ABNs when necessary
• Ensures accounts are financially secure prior to service
• Ensures timely and accurate processing of accounts in accordance with best practices, defined workflow, procedures, and applicable legislation/regulations

Denials Management:

• Corrects front end errors real time to minimize denial throughput
• Develops strategy for consistently obtaining accurate, timely, and beneficial patient demographic information
• Review post service denials to assist in developing front end strategies to reduce denial inflow
• Identifies trends and reports potential significant and recurring issues along with possible solutions to leadership
• Takes proactive, corrective action through systematic and procedural development to reduce incoming denials

Contract Management:

• Maintains familiarity with payer methodologies to ensure accurate estimates are communicated with patients & system variances are communicated with leadership
• Manages expected reimbursement to ensure appropriate patient portion is collected prior to service
• Develops strategy for partnering with business office to ensure estimates & transparency are accurate
• Analyzes estimate variances to understand where/why deviations occurred
• Identifies trends and reports potential significant and recurring issues along with possible solutions to leadership

Communication:

• Effectively communicate information to staff, internal and external customers
• Creates strong customer service orientation and collaboration
• Provides excellent customer service to all internal and external customers

Liaison:

• Contacts insurance companies, patients, and providers regarding authorizations, medical necessity, and financial responsibility
• Serves as liaison between payers and hospital departments/physician offices or patients in resolving front end errors which would result in denials

Reporting:

• Assists in preparation of monthly error reports and other error reports as requested
• Assists in preparation of monthly collections reports and other collection reports as requested

Knowledge Skills and Abilities.

• Working knowledge of Registration systems, Medicare/Medicaid/Third Party Liability/Workers Compensation requirements
• Proficient in Microsoft Office (Word, Excel, and Outlook)
• Knowledge of applicable state and federal regu