Pathology Team Coordinator

Whittington Hospital NHS Trust; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable healthcare provider in London seeks a Pathology Team Coordinator to support the Pathology Service. The role involves providing administrative support, managing diary systems, and coordinating multidisciplinary team activities to ensure efficient service delivery that directly supports patient care. The ideal candidate will have strong communication skills and administrative experience in a healthcare setting.

Qualifications

• Administrative experience in a healthcare environment.
• Experience of working with clinical teams and multidisciplinary groups.
• Experience with telephone management and diary coordination.

Responsibilities

• Provide administrative support to Pathology consultants and staff.
• Manage diary systems and coordinate meetings.
• Act as a key point of contact for stakeholders.

Skills

Excellent written and verbal communication skills

Proficient in Microsoft Office applications

Strong organisational and time management skills

Education

GCSE English and Mathematics (Grade C or above)

Relevant healthcare administration qualification

NVQ Level 3 in Business Administration

Tools

Healthcare IT systems

Job description

Job summary

The Pathology Team Coordinator provides essential administrative and coordination support to the Pathology Service, which includes but is not limited to Infection, TB, IPC, OPAT, and Histopathology services. This role involves supporting clinical teams with administrative duties, coordinating multidisciplinary team (MDT) activities, managing specimen retrieval and tracking, and ensuring efficient service delivery that directly supports patient care

Main duties of the job

• General administrative support to Pathology consultants, resident doctors, clinical staff across pathology service areas and the Pathology Operational Manager.
• Manage diary systems and coordinate meetings
• Liaise effectively with other departments including laboratories, clinical teams, and support services
• Support the coordination of multidisciplinary teams (MDTs) requiring pathology input, including retrieval of reports and specimens and from storage to ensure timely availability for clinical review
• Act as a key point of contact for internal and external stakeholders
• Participate in departmental meetings and taking the minutes

About us

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Job description

Job responsibilities

Please refer to the Job description and person specification for main responsibilities and qualities required for this role.

Job description
Job responsibilities

Please refer to the Job description and person specification for main responsibilities and qualities required for this role.

Person Specification

Education / Qualifications

Essential

• GCSE English and Mathematics (Grade C or above) or equivalent

Desirable

• Relevant healthcare administration qualification
• NVQ Level 3 in Business Administration or equivalent qualification/experience

Skills & Abilities

Essential

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications and healthcare IT systems
• Willingness to undertake and use training relevant to the post
• Strong organisational and time management skills with ability to prioritise workload

Desirable

• Minute taking and meeting coordination skills

Knowledge & Experience

Essential

• Administrative experience in a healthcare environment
• Experience of working with clinical teams and multidisciplinary groups
• Experience of telephone management, diary coordination, and procurement processes
• Experience of MDT support
• Previous experience in NHS or healthcare sector Experience of training coordination

PERSONAL QUALITIES

Essential

• Understanding of NHS principles, health and safety regulations, and data protection requirements
• Flexible approach to changing circumstances and department need
• Knowledge of pathology service processes and medical terminology
• Pays attention to detail

Desirable

• Understanding of clinical governance

Person Specification
Education / Qualifications

Essential

• GCSE English and Mathematics (Grade C or above) or equivalent

Desirable

• Relevant healthcare administration qualification
• NVQ Level 3 in Business Administration or equivalent qualification/experience

Skills & Abilities

Essential

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications and healthcare IT systems
• Willingness to undertake and use training relevant to the post
• Strong organisational and time management skills with ability to prioritise workload

Desirable

• Minute taking and meeting coordination skills

Knowledge & Experience

Essential

• Administrative experience in a healthcare environment
• Experience of working with clinical teams and multidisciplinary groups
• Experience of telephone management, diary coordination, and procurement processes
• Experience of MDT support
• Previous experience in NHS or healthcare sector Experience of training coordination

PERSONAL QUALITIES

Essential

• Understanding of NHS principles, health and safety regulations, and data protection requirements
• Flexible approach to changing circumstances and department need
• Knowledge of pathology service processes and medical terminology
• Pays attention to detail

Desirable

• Understanding of clinical governance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Whittington Hospital NHS Trust
Address

Whittington Hospital

London

N19 5NF

Employer's website