Pathology Senior Personal Assistant and Admin Manager

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established healthcare provider is seeking a dedicated administrative professional to support senior management in a dynamic environment. This role involves high-level communication, project management, and the coordination of departmental functions. You will be at the forefront of operations, ensuring smooth communication and effective administrative processes. Join a passionate team committed to providing high-quality patient care and access to extensive learning opportunities. This is an exciting chance to make a meaningful impact in a leading healthcare organization.

Qualifications

• Experience in providing administrative support to senior management.
• Ability to coordinate communications at a network level.

Responsibilities

• Act as the first point of contact for the Director of Operations.
• Prepare and distribute meeting agendas and documents.
• Manage the schedule for the Director of Operations and Head of Operations.

Skills

High level communication skills

Administrative skills

Clerical skills

Project management

Education

Relevant administrative qualification

Job description

Job summary

The Post holder will provide a high level administrative and secretarial function to the Director of Operations, Head of Operations and wider senior management team, Stakeholder Board, and Pathology Network Board. The Post holder is responsible for the production and maintenance of all network support documentation, the preparation and monitoring of work plans and support materials.

The Post holder will be responsible for the provision of the administrative and clerical service for the division including taking operational management responsibility for administrative and clerical staff.

They will be responsible for the coordination of the department communications function at a network level.

Develop and lead local induction and on-going relevant training programme for admin, clerical and secretarial staff in conjunction with relevant IT systems.

****Interviews for this post are due to take place 3rd June 2025****

Main duties of the job

• Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network.
• Responsible for the preparation and distribution of agendas and associated documents for meetings at all levels within the Trust.
• Attending meetings when required taking and transcribing formal minutes, proactively ensuring that action points raised are completed.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job description

Job responsibilities

Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.

Maintain the schedule for the Director of Operations and Head of Operations for the Pathology Network planning and arranging meetings/ appointments/ conferences in order of priority.

Undertake any project work as directed by the senior management team for the Pathology Network including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets.

Take responsibility for line management of administration/clerical team on Pathology Reception.

Please refer to job description for further details.

Job description
Job responsibilities

Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.

Maintain the schedule for the Director of Operations and Head of Operations for the Pathology Network planning and arranging meetings/ appointments/ conferences in order of priority.

Undertake any project work as directed by the senior management team for the Pathology Network including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets.

Take responsibility for line management of administration/clerical team on Pathology Reception.

Please refer to job description for further details.

Person Specification

Qualifications

Essential

• See supporting documents

Desirable

• See supporting documents

Experience

Essential

• See supporting documents

Desirable

• See supporting documents

Knowledge

Essential

• See supporting documents

Desirable

• See supporting documents

Skills

Essential

• See supporting documents

Commitment to Trust Values and Behaviours

Essential

• See supporting documents

Person Specification
Qualifications

Essential

• See supporting documents

Desirable

• See supporting documents

Experience

Essential

• See supporting documents

Desirable

• See supporting documents

Knowledge

Essential

• See supporting documents

Desirable

• See supporting documents

Skills

Essential

• See supporting documents

Commitment to Trust Values and Behaviours

Essential

• See supporting documents

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

University Hospitals Coventry and Warwickshire NHS Trust
Address

University Hospitals Coventry and Warwickshire

Clifford Bridge Road

Coventry

CV2 5LN

Employer's website