Pathology Administration Assistant Band 2

Bedfordshire Hospitals NHS Foundation Trust; Luton; On-site; GBP 20,000 - 30,000; Full time

Job description

Detailed job description and main responsibilities

JOB SUMMARY

1. The post holder will be required to work independently and as part of a team, liaise with other healthcare professionals, clinicians, laboratory staff, suppliers and/or their representatives.
2. The post holder must observe the policies and procedures relevant to the role. The work involves routinely handling paperwork i.e. patient reports, post and deliveries to pathology that may contain pathogenic micro-organisms.
3. The department is highly computerised and a good knowledge of IT software is necessary to the role.

OBJECTIVES, PURPOSE & RESPONSIBILITIES OF THE POST

1. To undertake general office duties.
2. Sorting and redirecting of internal and external mail.
3. To assist with sorting and distribution of results to Wards, Consultants, GPs and other external Clinicians.
4. To assist with the ordering of stationery and maintaining a good level of stock control.
5. To place orders with suppliers and to chase outstanding deliveries.
6. To report MDTs and assist in locating and referring work for second opinions
7. To accept deliveries and direct them, in a timely fashion, to the correct discipline within Pathology.
8. To ensure that GP and Consultant lists are kept up to date.

To comply at all times with any regulations issued by the Trust, especially those governing Health and Safety at work and to ensure that any defects which may affect safety at work are brought to the attention of the appropriate manager.

It is the responsibility of all staff to minimise the Trust's environmental impact by recycling wherever possible, switching off lights, computers, monitors and equipment when not in use, minimising water usage and reporting faults promptly.

This job description reflects the present requirements and objectives of the post. As the duties of the post change and develop, the job description will be reviewed and will be subject to amendment, in consultation with the post holder.

You are required to disclose any additional work you undertake or are planning to undertake for another employer.

Person specification

Qualifications

Essential criteria

• Educated to a good GSCE standard in Mathematics and English.
• Computer typing skills

Desirable criteria

• NVQ in business Administration or Equivalent

Experience

Essential criteria

• Experience of using word processing packages

Desirable criteria

• Previous NHS administrative experience

Communication skills

Essential criteria

• Excellent communication skills - written and verbal

Skills

Essential criteria

• Able to input data accurately and efficiently
• Able to work to deadlines and prioritise workload.

It is an exciting time to join the newly formed Bedfordshire Hospitals NHS Foundation Trust. We run two busy hospital sites in Bedford and Luton. Our 7,500 staff provide high quality care for a growing population of around 700,000 across Bedfordshire and the surrounding areas.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. Travel between hospital sites may be required. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

All new staff will be subject to a probationary period covering their first six months in post.

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 168.4KB)
• Personal Specification (PDF, 192.3KB)
• Functional Aspects (PDF, 102.6KB)
• L&D Hospital site map (PDF, 96.8KB)
• Disclosure & Barring Information and Recruitment of Ex-Offenders (PDF, 78.5KB)
• Staff Diversity Network (PDF, 140.3KB)
• Information for Disabled Applicants (PDF, 98.7KB)
• Staff Benefits (PNG, 1.6MB)