Patent Validation Assistant

Abel & Imray; Bath; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading patent and trade mark attorney firm in Bath seeks a Patent Validation Assistant. The role involves handling European Validation cases, ensuring accurate communication with clients, and managing a case load efficiently. Ideal candidates will have strong administration skills and attention to detail. Flexible working options available post-training.

Benefits

Private Medical Insurance

Flexi-time

Pension scheme

Cycle to work scheme

Electric car scheme

Annual flu jabs

Social events

Mentoring scheme

Qualifications

• At least five GCSEs including English and Maths.
• A minimum of two A Levels or equivalent.

Responsibilities

• Set up new files and ensure accurate case handover.
• Handle official correspondence from the European Patent office.
• Maintain the team diary system to meet deadlines.

Skills

Attention to Detail

Problem Solving

IT Skills

Initiative

Education

GCSEs at grades A* to C

A Levels or equivalent

Job description

Patent Validation Assistant

Based in: Abel & Imray’s Bath office
Salary: According to qualification and experience
Closing date: 13 June 2025
Opportunity for Full or Part-Time

We’re looking for someone to take responsibility of handling our European Validation cases. You’ll be working under the supervision of our Patent Validation Co-ordinator in close contact with our Records Department who are an administrative team that provides vital legal support services within our organisation. You’ll be joining a patent and trade mark attorney firm that works to protect some of the world’s leading brands and newest innovations.

Having excellent administration skills goes without saying, but you’ll also need to be the kind of person who enjoys a challenge and likes using your initiative.

What you’ll be doing

Your tasks will typically involve:

- Setting up new files
- Ensuring accurate case handover to the validation team
- Report to and seek instructions from clients based across the world, via email
- Handle and report official correspondence that comes in from the European Patent office, including extracting key information
- Maintain the team diary system to ensure all official deadlines are met
- Efficient handling of case load
- Communicating with overseas patent attorney firms to ensure that all formalities are in order to meet the validation deadline
- Understanding the renewal process of a European Patent and advising clients accordingly
- Preparing invoices and sending to clients
- Adapting procedures and documents to meet the specific needs of our clients

You’ll be based in our Bath office, in the city centre, and that’s where you’ll do most of your training. Once your introductory training is complete, you will be able to work from home up to three days per week (if full time).

Who we’re looking for

As well as being someone who thrives as part of a team, you’ll be resourceful enough to work independently when needed. Combined with strong problem solving and IT skills, your attention to detail will be excellent.

Key qualities include, but are not limited to:

- Working under your own initiative
- Having keen attention to detail
- Maintaining a diary system (software provided)
- Being able to prioritise under pressure
- Working efficiently and handling a large case load

In terms of academic background, we’re looking for:

- At least five GCSEs at grades A* to C (or the equivalent), including English and Maths;
- A minimum of two A Levels or the equivalent;
- Perhaps a degree – although it’s not essential.

Finally, we’d like to hear about your administration experience, ideally from working in a similar role.

Company Benefits

- Private Medical Insurance
- Flexi-time and hybrid working opportunities
- Pension scheme
- Cycle to work scheme
- Electric car scheme
- Annual flu jabs
- Social events
- Mentoring scheme

More about us

Abel & Imray is a firm of patent and trade mark attorneys. Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property. We help safeguard their ideas and innovations by securing patents, trade marks and design registrations. That sees us work with authorities in the UK, across Europe and around the globe.

Here in our Bath office, we have fee-earning legal professionals and specialist support staff, including our Records/Formalities team. We also have offices in London, Cardiff, and Delft (Netherlands).

Everything we do centres around providing the highest service and professional standards to our clients. And our support teams play a vital role in doing that. We’re also committed to improving equality, diversity and inclusivity within our community, as members of IP Inclusive – a professional intellectual property body.

If you are interested in this role, please apply with your CV and covering letter.