Passive Fire Compliance Administrator

Lancer Scott; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction and facilities management firm in Bristol is seeking a Passive Fire Administrator to manage fire stopping and fire door compliance tasks. The ideal candidate will have extensive experience in passive fire protection and familiarity with BM TRADA certification schemes. Responsibilities include reviewing reports, compiling estimates, and ensuring compliance with safety regulations. If you are organised and passionate about safety in construction, join us to help strengthen communities.

Qualifications

• Proven experience in fire stopping and fire door compliance.
• Strong working knowledge of BM TRADA certification schemes.
• Ability to interpret technical data relating to compartmentation.

Responsibilities

• Review inspection reports to identify remedial actions.
• Compile estimates for fire stopping works and repairs.
• Maintain records of installations and inspections.

Skills

Experience in passive fire protection

Knowledge of BM TRADA Q-Mark schemes

Ability to produce accurate estimates

Familiarity with fire door components

High level of IT literacy (Excel)

Tools

Microsoft Office

Report tracking systems

Job description

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Client:

Lancer Scott

Location:

Bristol, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

5956db1e72a7

Job Views:

4

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

We are seeking a highly organised and knowledgeable Passive Fire Administrator with proven experience in fire stopping, fire door compliance, and working knowledge of BM TRADA certification schemes. This role supports the delivery of passive fire protection works by managing administrative processes, reviewing inspection reports, and pulling together accurate quotes and estimates for Fire Door Installations, Fire Stopping, and Fire Door Remedials. The successful candidate will play a key role in ensuring compliance with current fire safety regulations and supporting project delivery from survey to completion.

Key Responsibilities:

• Review fire stopping and fire door inspection reports (including BM TRADA reports) to identify required remedial actions.
• Accurately interpret technical data relating to compartmentation, penetration seals, and door set compliance.
• Flag any non-compliance or high-risk findings for prioritised action.
• Compile detailed estimates and quotations for fire stopping works, fire door repairs, replacements, and upgrades.
• Work with operational teams and subcontractors to ensure scope of works is priced accurately and competitively.
• Assist in pricing variations and tender submissions where required.

BM TRADA & Compliance Support:

• Ensure all administrative procedures align with BM TRADA Q-Mark certification standards for fire stopping and fire doors.
• Maintain full records of installations, inspections, remedials, and certification for audit purposes.
• Support third-party audits by preparing and submitting the necessary evidence and documentation.

Administrative & Project Coordination:

• Maintain an organised tracker of quotes, live jobs, inspection findings, and remedial progress.
• Support project delivery teams with scheduling, material tracking, and purchase orders.
• Assist in preparing job packs for engineers and ensuring closeout documentation (e.g., door tags, labels, certifications) is completed and returned.

Client & Stakeholder Engagement:

• Liaise with clients and internal teams to provide updates on quote status, compliance progress, and delivery timelines.
• Address queries relating to scope of works or report findings and ensure prompt resolution.

Skills, Experience and Background:

• Experience working within passive fire protection, specifically fire stopping and fire doors.
• Strong working knowledge of BM TRADA Q-Mark schemes (Fire Stopping and Fire Door Maintenance/Installation).
• Proven ability to produce accurate estimates and interpret detailed survey/inspection reports.
• Familiarity with fire door components, installation requirements, and maintenance standards.
• High level of IT literacy including Microsoft Office (especially Excel) and report tracking systems.

About Us:

Established in 1998, Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in Bristol, we have experienced success and significant growth, particularly in the last 4 years, with turnover increasing from £56 million in 2020 to a projected £100 million in 2024.

Enjoying year-on-year growth, we’re a South West success story. As part of our growth strategy, we have initiated reorganization to ensure we continue to deliver the high-quality services our clients expect.

Building Communities at Lancer Scott:

We’re committed to giving back through support, funding, and partnerships that create lasting impact. We have delivered projects like East Street Mews, providing housing for young homeless people, and revitalized community spaces such as the East Looe Hub and a Scouts hut in Gloucestershire. Our partnership with Community of Purpose helps support initiatives like the Bristol Young Heroes Awards and the Break Free Programme, giving young people opportunities to thrive.

Join us at Lancer Scott, where your work helps strengthen communities.