Passes & Permits Clerk

UK Ministry of Defence; Bury St Edmunds; On-site; GBP 27,000; Full time

Job summary

An opportunity exists at RAF Honington for an Administrative Officer role focused on pass and permit operations, essential for maintaining station security. The position involves processing access requests, database maintenance, and administrative duties. Join a dedicated team ensuring smooth security operations, with a salary of £26,770 and benefits including pension contributions and job training.

Benefits

Flexible working options

Access to Gym & Pool at reduced costs

Free onsite parking

Training provided for P&P clerk post

25 days paid annual leave

Qualifications

• Friendly and engaging personality as the first point of contact.
• Must be professional and attentive in all situations.
• Experience with Microsoft applications is advantageous.

Responsibilities

• Process and issue individual and car passes for access to the Station.
• Maintain the P&P hard copy database for all vetting applications.
• Provide training for personnel on P&P IT systems.

Skills

Communication

Teamwork

Attention to Detail

Tools

Microsoft applications

Job description

RAF Honington, Bury St Edmunds, Suffolk

Job Summary

The RAF Honington, Main Guardroom Passes and Permits (P&P) Clerk works as part of the team as an Administrative Officer that ensures the security of the Station. The role works closely with Military Provost Guard Service and RAF Police Flight personnel and encompasses the day-to-day P&P operations and the smooth running of the issuance process. They will work directly for OC RAF Police Flt and their deputy.

This vacancy is advertised at 37 hours per week and is subject to a shift working pattern which includes earlies and late shifts on a rota basis. Details can be discussed at the interview stage.

Job Description

This Administrative Officer position forms part of a dedicated team working in the Main Guard Room and the primary duties include but are not limited to the following:

• Processing and issue of individual and car passes to military, civil service, dependants and contractors who have the appropriate vetting and authority to access the Station.
• Raising queries to RAF Police Flt management regarding serious issues relating to the vetting of personnel and any decisions concerning the exclusion of personnel from the Station.
• Maintenance of the P&P hard copy database for all vetting applications.
• P&P IT system administrator and responsible for training personnel at RAF Honington.
• Carry out any other administrative duties considered necessary by OC RAF Police & Sy Flt or their nominated deputy.
  
  

A requirement of all employees is to complete mandatory training directed by the MOD and Civil Service. These are completed both online and face to face, therefore experience with Microsoft applications would be an advantage. In addition, individuals are responsible for their own personal admin via an online portal, this includes recording leave, training, claims for allowances etc.

Duties

This Administrative Officer position forms part of a dedicated team working in the Main Guard Room and the primary duties include but are not limited to the following:

• Processing and issue of individual and car passes to military, civil service, dependants and contractors who have the appropriate vetting and authority to access the Station.
• Raising queries to RAF Police Flt management regarding serious issues relating to the vetting of personnel and any decisions concerning the exclusion of personnel from the Station.
• Maintenance of the P&P hard copy database for all vetting applications.
• P&P IT system administrator and responsible for training personnel at RAF Honington.
• Carry out any other administrative duties considered necessary by OC RAF Police & Sy Flt or their nominated deputy.
  
  

A requirement of all employees is to complete mandatory training directed by the MOD and Civil Service. These are completed both online and face to face, therefore experience with Microsoft applications would be an advantage. In addition, individuals are responsible for their own personal admin via an online portal, this includes recording leave, training, claims for allowances etc.

Person specification

As the front of house for the station and the first point of contact with the public, you will need to have a friendly and engaging personality. You will need to be professional and attentive in all situations. As an element of the Station’s security team you should be able to work well as part of a team.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Managing a Quality Service
• Communicating and Influencing
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Changing and Improving
• Managing a Quality Service
  
  

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Access to the Gym & Pool at reduced costs
• Free onsite parking, shop & coffee shop
• Training provided for P&P clerk post and its associated IT systems.
• New entrants to the Civil Service, and those Civil Servants on modernised terms and conditions, will be entitled to 25 days (equivalent in hours) paid annual leave, rising to 30 days after 5 years’ service. Leave entitlement now includes additional allowance for public holidays.
  
  

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, you will be assessed against your CV and the following behaviours:

• Changing and Improving
• Managing a Quality Service
  
  

At interview, you will be assessed against the following behaviours:

• Managing a Quality Service
• Communicating and Influencing
• Working Together
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Mark Ellis
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].