Partnerships Production Coordinator

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Client:

Endeavor

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

a9f1dc86a303

Job Views:

7

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network. Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

About Frieze:

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture. In September 2021 Frieze launched a new initiative at No.9 Cork Street, a hub for visiting international galleries in Mayfair, London, and in 2023 Frieze acquired two additional art fairs in the USA – EXPO Chicago and The Armory Show.

Frieze is part of the IMG network. IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

About the Frieze Production Department:

The Production team is responsible for delivering all physical elements of the fairs, ensuring safety, timeliness, and success. This operational team, based in London, consists of two subsets, each led by a Head of Department:

Exhibitor Production: Focuses on production elements related to exhibitors, including booth builds, artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming support, production schedules, and Health & Safety.

Fair Production: Encompasses all other fair areas, including tent builds & infrastructure, F&B, contract management, partnership lounge support, non-gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedules, and Health & Safety.

Each fair has a Production Manager, reporting to the Head of Fair Production, responsible for all fair production elements and coordination with various departments. Typically, a Production Manager works on one UK and one US show. The Exhibitor Production Department works across all fairs but is more involved in US fairs, acting as the stand-build vendor internally for US shows.

Frieze FRAME: This new department acts as the in-house production agency for brand activations at Frieze Fairs, primarily sold to sponsors, providing turnkey production management.

This role is within the Fair Production team, reporting to the Partnerships Production Manager, and is responsible for coordinating and administering partner activations across all five Frieze fairs. It supports the Partnerships Production Manager in delivering onsite activations.

Key Responsibilities and Accountabilities:

1. Coordinate and attend meetings, take minutes, and follow-up actions with team members and the wider Production team.
2. Prepare and manage the Partnerships Production timelines.
3. Maintain, update, and reissue the online Sponsor Production Manual across all Fairs to partners.
4. Liaise with the Partnerships team for necessary information.
5. Support the Partnerships Production Manager in managing deadlines, collating, and tracking submissions (plans, permits, insurance, RAMS, etc.).
6. Support the coordination and scheduling of production activities, including vehicles and staffing.
7. Maintain Sponsor Production files with organized records before and after Fairs.
8. Provide additional administrative support to the Partnerships Production Manager and Head of Fair Production in all sponsor-related activities.
9. Assist in creating, maintaining, and improving project tracking and implementation practices.

Please Note:

1. Overseas travel may be required for up to two weeks to the US or South Korea, subject to change based on show requirements.
2. Extended hours may be necessary to meet deadlines and during on-site activities.

Knowledge & Experience:

Mandatory:

• Experience in fast-paced, high-pressure environments, ideally in events or arts.
• Experience delivering excellent client service and maintaining external relationships.
• Previous experience in administrative or coordination roles.
• Experience working with stakeholders.
• Proficiency in Microsoft Office, especially Excel.

Desirable:

• Health & Safety qualifications or experience.
• Experience with art fairs or large-scale public events.
• Health & Safety experience outside the UK.
• Clean Driving License.
• Experience managing multiple contractors.

Skills & Abilities:

• Strong communication skills.
• Highly organized and detail-oriented.
• Adaptable, responsible, and self-motivated.
• Excellent interpersonal and customer service skills.
• Ability to work independently and in a team.
• Logical approach with attention to detail.
• Calm and effective prioritization in high-pressure environments.
• Proven problem-solving skills.

Our Diversity & Inclusion Statement:

Frieze is committed to diversity, equity, and inclusion, practicing anti-discrimination and fostering a welcoming environment for all backgrounds. Endeavor, the parent company, shares this commitment and encourages applications from all qualified candidates regardless of sex, race, disability, age, sexual orientation, or religion.