Partnerships Officer

Jack Petchey Foundation; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

The Jack Petchey Foundation is seeking a Partnerships Officer to manage a portfolio of grants and to support the annual internship programme in London and Essex. You will maintain partnerships with grant partners, interns and host organisations, supporting delivery and development across the foundation’s programmes.

You will be highly organised, proactive and a strong communicator, capable of juggling priorities, with digital literacy and a commitment to evaluating impact for young people.

Qualifications

• Highly organised and proactive, able to manage programmes from planning to delivery.
• Strong communicator, builds positive relationships with partners and interns.
• Flexible to respond to new opportunities and developments.
• Good digital skills, precise record keeping and audit trails.
• Ability to review information and make evidence-based recommendations.

Responsibilities

• Oversee full grant lifecycles for partnership programmes and monitor progress.
• Capture learning, share findings with colleagues and trustees.
• Build and maintain regular meetings with partners; ensure targets are met.
• Maintain accurate information on websites, communications and CRM (Salesforce).
• Develop new partnership programmes with credible partners and pilots.
• Support internship programme administration, training, bursaries and mentoring.
• Organise partner events, materials, yearbook and evaluation activities.
• Support cross-team work to promote and improve partnership impact.

Skills

Organised

Relationship management

Communications

Project management

Digital skills

Attention to detail

Problem solving

Job description

Our Partnerships Officer will oversee a portfolio of JPF Partnership grants and support the delivery of JPF’s annual internship grants and intern development programme. They will be responsible for maintaining positive and supportive relationships with our Jack Petchey grant partners and with our interns and their host organisations.

The main purpose of the job is:

• To oversee a portfolio of JPF’s successful partnership programmes that have been developed in partnership with organisations to deliver outstanding opportunities for young people across London and Essex. This will involve overseeing existing grant partnerships and developing new grant partnerships. From singing to maths, sports to social action, our partnerships provide a wide range of opportunities to inspire and engage young people.
• To support the delivery of the Jack Petchey Internship Programme, which provides funding to youth organisations in London and Essex to enable them to employ paid interns to improve the work they do with their young beneficiaries. Alongside a year’s employment, the Jack Petchey Interns receive a training bursary, a professional mentor, and a programme of training and development organised by JPF. This support is intended to help grow the youth sector’s future leaders, giving them a flying start in the sector.
• To work closely with the Partnerships Manager and Director of Grants and Partnerships to ensure consistency across the Foundation in our approach to working with grant partners, and to improve our processes and systems so that we can have the maximum possible positive impact on young people, providing them with excellent opportunities to grow and thrive.

About You

This is an exciting opportunity to join us at a time when we are looking to grow the Foundation’s impact. You will be part of a dynamic and committed team, with opportunities to use and develop your skills across project management, grant-making, relationship management and communications, all while helping us make a positive difference to young people.

We are looking for someone who is highly organised, proactive and confident managing programmes and projects from planning through to delivery. You will be a strong communicator, able to build positive relationships with a range of people, and bring a genuine passion for our work.

You will be comfortable managing competing priorities, meeting agreed targets and keeping activities on track, while being flexible enough to respond to new opportunities and developments. Strong digital skills, attention to detail and a practical approach to problem-solving will help you work effectively and efficiently. You will also be confident reviewing and analysing information, using sound judgement and making well-reasoned, evidence-based recommendations.

You will take a careful and consistent approach to following processes, maintaining accurate records and ensuring clear audit trails.

Main Areas of Responsibility

1 Oversee a portfolio of Jack Petchey Partnership Programmes to provide outstanding opportunities for young people in London and Essex

1.1 Oversee full grant lifecycle for assigned partnership programmes, from proposal assessment and due diligence through to grant recommendation, contracting and monitoring and evaluation, in line with JPF policies and procedures.

1.2 Capture learning from programme delivery and monitoring, and share relevant findings and recommendations with colleagues, SMT, Partner meetings and reporting to trustees.

1.3 Develop and deliver strong transparent working relationships with your portfolio of partners, including arranging a minimum of termly meetings, agreeing the agenda, minutes and actions, and supporting partners to deliver against their agreed targets.

1.4 Maintain accurate information on the JPF website, in other JPF communications and on our Salesforce database.

1.5 Work with partners to sharpen the programmes we deliver, ensuring they are in line with the Jack Petchey values and branding, and the key principles of maximising reach and value for money.

1.6 Facilitate meaningful involvement by young people in the development of grant recommendations, programme development, assessment, monitoring and evaluation activities.

1.7 Use evaluation findings to identify improvements to programme design, delivery, monitoring and future funding arrangements. 1.2 Capture learning from programme delivery and monitoring, and share relevant findings and recommendations with colleagues, SMT, Partner meetings and reporting to trustees.

1.8 Develop new partnership programmes, in line with JPF priorities, through identifying credible potential partners, carrying out due diligence, scoping, developing and evaluating pilot programmes within an agreed timeframe.

2 Support delivery of the Jack Petchey Internship Programme

2.1 Assist with the grant application and grant management process for the internship programme, including application assessment, participating in panel discussions, making grant offers and grant payments.

2.2 Assist with the administration and coordination of the interns’ training and development programme, including organising workshops, mentoring, bursary grants, action learning sets with interns, managers, mentors, and trainers and delivering monitoring and evaluation processes.

2.3 Work with the Partnerships Manager, Events and Ops team colleagues to organise high quality and celebratory intern events, e.g., launch conference, internship graduation event, training workshops and socials.

2.4 Contribute to annual updates and distribution of all digital and physical materials for the internship programme, including welcome packs, briefing materials and the internship yearbook.

2.5 Assist with developing the monitoring and evaluation of the intern programme, including participant feedback and learning from previous cohorts.

2.6 Maintain accurate intern programme information on the JPF website, in other JPF communications and on our Salesforce database, including intern contact details.

2.7 Support the Partnerships Manager with activity to develop better links and activities with alumni of the Jack Petchey Intern Programme.

3 Support colleagues to deliver a consistent approach to partnership programmes and provide opportunities for Jack Petchey partners to learn from each other

3.1 Work with the Partnerships Manager and Director of Grants and Partnerships to organise a programme of events and training for key contacts at JPF partner organisations – including biannual Partners’ Networking Meetings.

3.2 Organise regular JPF partnership team meetings including setting agendas, taking minutes and delivering agreed follow-up actions.

3.3 Work with the Partnerships Manager and Director of Grants and Partnerships to review and maintain up to date JPF partnership documents, policies and processes, including Salesforce database partnership processes, contributing to ideas and improvements to our grant making processes.

3.4 Support JPF’s partnership programmes when required, for example by judging or attending ceremonies for the Jack Petchey Speak Out Challenge, Step into Dance, etc.

4 Promote, evaluate and improve the wider work of the Jack Petchey Foundation

4.1 Lead work with colleagues in Grants and Communications teams to plan and co-ordinate an annual schedule of communications and marketing activities to promote our partner programmes widely and effectively and maximise their take-up and growth.

4.2 Support Communications Team colleagues to raise awareness of our opportunities and impact,

4.3 Support the compilation of partnership grant content and data for the annual JPF Impact Report, gathering input and liaising with our research partner within required deadlines.

4.4 Participate in relevant cross-team working groups and improvement projects and supporting the implementation and communication of agreed improvements.

5 Other

5.1 Contribute to the design and delivery of new, pilot or time-limited grant programmes as required.

These are the normal duties which the charity requires. However, it is important that all staff are prepared to be flexible as from time to time they will be required to perform other duties and to lead on specific projects as agreed with the Partnerships Manager.

You will be required to travel within London and Essex to attend visits, events and meetings, including at weekends and in evenings. including through identifying case studies and other stories from your portfolio of partners and the intern programme.